Residence

The Champlain Regional College Residence Complex, located on Winder Street, is within a short walking distance of the campus. The complex consists of ninety fully furnished apartments divided among six buildings, which provide a smoke-free environment (Bill 112) for its residents. All apartments are designated male or female with buildings co-educational.

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Each resident has his/her own private bedroom with a door that can be locked with a key, within a three or four bedroom apartment. The bedrooms are furnished with a desk with a hutch, a chair, a single bed, a three-drawer dresser, a set of window drapes and a telephone with a voice mailbox.

The apartment has a kitchenette with a refrigerator and stove; a dining area with a table, three or four chairs and a set of window drapes; a full bathroom; a storage room and a living room which is furnished with: one couch, one or two chairs (three or four bedroom apartment), one coffee table, two end tables, and a set of window drapes. All living rooms have connections to cable TV. Each building has laundry facilities operated with a residence laundry card and a central vacuum system. There is a fire extinguisher in each apartment and on each floor as well as an intercom system at the front entrance of each building. Pets are not permitted in the residences.

Residence personnel consist of the Residence Manager, an office agent, maintenance personnel, security guards, two activities coordinators, and a student Residence Advisor in each building of fifteen apartments.

The residence lease, which is governed by the Régie du logement du Québec, must be signed by both the student and a parent or guardian (regardless of the student’s age), and is binding for the term of the lease provided you remain a full-time student at Champlain Regional College – Lennoxville. Residents still officially in attendance at the College cannot break their lease except under extraordinary circumstances. Only students attending the College may live in our residences, therefore students that are refused admission to the College must cancel their Residence lease in writing and will receive a refund for amounts paid. Students that have decided not to attend the College and whose written cancellation notice is received by the Residence Services on or before June 1 will receive a refund for the first month’s rent, however, after June 1 it will become payment of the mandatory one month notice. Your rent may be prepaid by semester, by pre-authorized debit services, or by cheque on the first day of each month. For additional information, please contact the residence services either by telephone 819-564-3675 ext 2675 or e-mail residence@crc-lennox.qc.ca.

RENT INCLUDES:

A bedroom telephone for local calls only with a voice mailbox, cablevision, electricity, heating, hot water, refrigerator, stove, and furniture.

RESIDENCE COSTS FOR 2014-2015

One time Application fee (1st time only) of $40.00

The residence lease is for  9 months from August to May.  The rent is $330.00 per month totalling $2,970.00.

Residents graduating in December and leaving the college may request a Fall only lease (4 months regular or 4 1/2 months if sport camp is included).  Students with only a Fall lease must vacate their rooms by 12:00 noon the day following the last final exam.

Please note that the residences will no longer be closing during the December-January holidays but will only be accessible to students who have signed a 9 month lease.

Optional Expenses:

Residence parking permit - limited number of spaces ($65.00 per semester)
Sports camp in August ($85.00 for 1 week or $150.00 for 2 weeks)
Residence Laundry Card operated machines ($1.00 per load)
Long distance telephone calls (provider of your choice at your expense)

RESIDENCE APPLICATION FEE FOR NEW APPLICANTS:

New applicants must pay a residence application fee of $40.00 (Canadian funds only).

Mail a cheque payable to Champlain Regional College with a copy of the signed PDF form.

This fee is non-refundable unless you are refused academic admission to the College.

STUDENTS RETURNING TO RESIDENCE:

Students returning to residence DO NOT PAY THE $40.00 APPLICATION FEE, however, residence leases are not automatically renewed so returning students should also apply for accommodations by MARCH 1.

Students returning to residence complete the Returning to Rez PDF form.

REFUNDS FOR STUDENTS THAT ARE REFUSED FINAL ACADEMIC ADMISSION:

Please send a written cancellation notice to Champlain Residence to cancel your residence application/lease indicating you have been refused final academic admission to the College to be refunded for amounts paid.

TIMELINE

MARCH – YOU WILL RECEIVE A RESIDENCE LEASE AND/OR LETTER ADVISING YOU OF YOUR STATUS:

Students who submitted their residence application by MARCH 1 will receive a letter advising them of their status within four weeks. You will be advised that: (A) Your name has been placed on our residence list and we have enclosed a residence lease; or (B) Your name has been placed on our waiting list and we will send you a residence lease when a room becomes available; or © We are unable to provide you with a room and have reimbursed your $40.00 residence application fee.

APRIL – DEADLINE TO RETURN YOUR RESIDENCE LEASE TO RESERVE YOUR ROOM:

The residence lease must be received by the deadline date indicated in the letter. Your room will be reserved when the Residence office receives both copies of the lease signed by the student and a parent or guardian (regardless of the student’s age) with a pre-authorized debit form duly completed (including a specimen cheque) or required cheque. Leases missing signatures and/or payment for the first month’s rent will be refused and returned to the sender. Failure to return your residence lease by the deadline date indicated in the letter will automatically result in the cancellation of your residence application. You may reinstate your application after this deadline by sending in your residence lease. We will provide you with a room, if one is still available.

JUNE 1st – DEADLINE FOR RECEPTION OF YOUR WRITTEN CANCELLATION NOTICE:

If the Residence office receives your written cancellation on or before June 1, you will receive a refund for the rent paid. Students attending the College cannot cancel their residence lease after June 1 without obtaining special permission due to extraordinary circumstances. If special permission is granted, the student will be required to pay a mandatory one-month notice.

JUNE 30th – PREFERRED APARTMENT-MATES & ROOM ASSIGNMENTS:

The Residence Services will assign rooms during the first week of June for students who have returned their leases. Although we cannot guarantee that you will be placed with your preferred apartment-mates, we will do our best to do so. Your chances of being with your preferred apartment-mates will be significantly increased if everyone’s lease has been received by June 1. All preferred apartment-mate requests must be reciprocal. Changes in preferred roommate requests must be in writing and received by the Residence Manager by June 30.  Apartment-mate changes and/or room change requests made beyond June 30th will only be possible depending on the availability of rooms. Residents cannot change bedrooms without permission from the Residence Manager and must complete a room change request form.

JULY – ROOM ASSIGNMENTS:

Room assignments will be mailed during the month of July with a copy of the lease signed by the Campus Director, as well as a receipt for the rent paid and additional information about the residences. The Residence office reserves the right to change the room assignment indicated on the residence lease prior to and after the student’s arrival.

RESIDENCE OCCUPANCY (AUGUST AND CHRISTMAS):

Only students that have received academic acceptance (including sport team members) and whose residence leases have been received by the Residence Services duly signed by both the student and a parent or guardian with their rent payment will be allowed to move into the residences. There will be no exceptions. Your room will not be available for occupancy prior to the established entry date set by the College.  In an effort to accommodate residents for various reasons such as sports, winter classes, jobs, and family situations, the residences will now stay open during the Christmas break for those students who have signed a 9 month lease.  Please note that the residence leases have been adjusted accordingly.  Please refer to the section on residence costs.