Champlain College Residence offers unique on site facilities and services especially adapted to college life as well as different life styles. Along with our services, our staff also includes a Residence Life team of Residence Advisors and Activity Coordinators who promote residence life and help in any way possible. It is our sincere hope that everyone who comes to live in residence will benefit from our unique community and will also become a part of our vision, Friendship-Values-Success.
The Champlain Regional College Residence Complex, located on Winder Street, is within a short walking distance of the campus. The complex consists of 6 buildings with a total of ninety fully furnished apartments of 3 or 4 bedrooms. All apartments are designated male or female with building co-educational and provide a smoke-free environment (Bill 112).
The apartment has a kitchenette with a refrigerator and stove; a dining area with a table, three or four chairs and a set of window drapes; a full bathroom; a storage room and a living room which is furnished with: one couch, one or two chairs (three or four bedroom apartment), one coffee table, two end tables, and a set of window drapes. All living rooms have connections to cable TV. Each building has laundry facilities operated with a residence laundry card and central vacuum system. Each apartment and residence hallway is equipped with fire extinguishers and smoke detectors. Fire alarms are also located in each residence hallway. Access to each building is controlled with intercoms to main entrance and the front doors can only be unlocked either conveniently from within each apartment or with a special building key.
The residence lease, which is governed by the Régie du logement du Québec, must be signed by both the student and a parent or guardian (regardless of the student’s age), and is binding for the term of the lease provided you remain a full-time student at Champlain Regional College – Lennoxville. Residents still officially in attendance at the College cannot break their lease except under extraordinary circumstances. Only students attending the College may live in our residences. Therefore, students that are refused admission to the College must cancel their Residence lease in writing and will consequently receive a refund for amounts paid. Students that have decided not to attend the College and whose written cancellation notice is received by Residence Services on or before June 1 will receive a refund for the first time month’s rent, however, after June 1 it will become payment of the mandatory one month notice. Your rent may be prepaid by semester, by pre-authorized debit, or by cheque on due date of each month. For additional information, please contact residence services either by telephone 819-564-3675 ext 2675 or e-mail email@example.com.
RESIDENCE COSTS FOR 2014-2015
Each new student in residence must pay a onetime processing fee of $40.00. This is a once only fee and is not payable for students returning to residence.
The residence lease is for 9 months from August to May. The rent is $330.00 per month totalling $2,970.00.
Residents graduating in December and leaving the college may request a Fall only lease (4 months regular or 4 ½ months if sport camp included). Students with only a Fall lease must vacate their rooms by 12:00 noon the day following their last final exam.
Please note that residences will no longer be closing during the December-January holidays but will only be accessible to students who have signed a 9 month lease.
Residence parking permit – limited number of spaces ($65.00 per semester)
Sports camp in August ($85 for 1 week or $150 for 2 weeks)
Residence Laundry Card operated machines ($1.00 per load)
Long distance telephone calls
Internet at your expense with a service provider of your choice
Storing your belongings in residence over the summer, $100.00. Note that certain conditions apply.
NEW APPLICANTS TO RESIDENCE
- Print and complete the Residence Application form available on the Champlain College Lennoxville website
- Mail your application to Champlain Regional College, Attention Residence Services, 2580 College Street, Sherbrooke, Quebec, J1M 2A1.
Note: New applicants will be required to pay a onetime processing fee of $40.00 (Canadian funds only), payable only with first month’s rent on or before June 1. Please do not send the $40.00 processing fee with your application.
RETURNING STUDENTS TO RESIDENCE
Please note that residence leases are not automatically renewed. Therefore, returning students also need to complete an application form and send it to the residence office by March 1.
REFUNDS FOR STUDENTS WHO ARE REFUSED FINAL ACADEMIC ADMISSION
In order to obtain a refund of either your rent or processing fees paid, please send a written cancellation notice to Residence Services: firstname.lastname@example.org . In so doing, please be sure to mention that you have been r4fused final academic admission to the College and that you are consequently requesting cancellation of your residence lease.
MARCH – YOU WILL RECEIVE A RESIDENCE LEASE AND/OR LETTER ADVISING YOU OF YOUR STATUS
Students who submitted their residence application by MARCH 1 will receive a letter advising them of their status within 4 weeks. You will be advised that: (A) Your name has been placed on our residence list and we have enclosed a residence lease; or (B) Your name has been placed on our waiting list and we will send you a residence lease when a room becomes available; or (C) we are unable to provide you with a room.
APRIL – DEADLINE TO RETURN YOUR RESIDENCE LEASE TO RESERVE YOUR ROOM
A processing fee of $40.00 (for new students only) and the residence lease must be received by the deadline date indicated in the letter you will receive following your application. Your room will be reserved when the residence office receives both copies of the lease signed by the student and a parent or guardian (regardless of the student’s age) with a pre-authorized debit form duly completed (including a specimen cheque) or required cheque or money order. Leases missing signatures and/or payment for the first month’s rent will be refused and returned to the sender. Failure to return your residence lease by the deadline date indicated in the letter will automatically result in the cancellation of your residence application. You may reinstate your application after this deadline by sending in your residence lease. We will provide you with a room, if one is still available.
JUNE 1st – DEADLINE FOR RECEPTION OF YOUR WRITTEN CANCELLATION NOTICE
If the Residence office receives your written cancellation on or before June 1, you will receive a refund for the rent and processing fee paid as applicable. Students attending the College cannot cancel their lease after June 1 without obtaining special permission due to extraordinary circumstances. If special permission is granted, the student will be required to pay a mandatory one-month notice.
JUNE 30th – PREFERRED APARTMENT-MATES & ROOM ASSIGNMENTS
The residence services will assign rooms during the first week of June for students who have returned their leases. Although we cannot guarantee that you will be placed with your preferred apartment-mates, we will do our best to do so. Your chances of being with your preferred apartment-mates will be significantly increased if everyone’s lease has been received by June 1. All preferred apartment-mate requests must be reciprocal. Changes in preferred roommate must be in writing and received by the Residence Manager as soon as possible and are subject to approval. Apartment-mate changes and/or room change requests made beyond June 30th will only be possible depending on the availability of the rooms.
JULY/AUGUST ROOM ASSIGNMENTS
Room assignments will be mailed during the month of July or August with a copy of the lease signed by the Campus Director, as well as a receipt for the rent paid and additional information about the residences. The Residence office reserves the right to change the room assignment indicated on the residence lease prior to and after the student’s arrival.
RESIDENCE OCCUPANCY (AUGUST AND CHRISTMAS)
Only students that have received academic acceptance (including sport team members) and whose residence lease has been received by the Residence Services, duly signed by both the student and parent or guardian with their rent payment, will be allowed to move into the residences. There will be no exceptions. Your room will not be available for occupancy prior to the established entry date set by the College. In an effort to accommodate residents for various reasons such as sports, winter classes, jobs, and family situations, the residences will now stay open during the Christmas break for those students who have signed a 9 month lease. Please note that the residence leases have been adjusted accordingly. Please refer to the section on residence costs.