Click here to view the rules

Contents

1 – Using Microsoft Authenticator

2 – Using the Omnivox mobile app

Using Microsoft Authenticator

Step 1 – Under What’s new?, click on “Please implement the 2-step validation“.

Step 2 – Click on “Start“.

Step 3 – Click on “Implement an alternative method of identity validation”.

Step 4 – Click on “Authenticator app”.

Step 5 – You will get to this screen, go to your phone on your authenticator app.

I will be using Microsoft Authenticator.

Step 6 – In the Microsoft Authenticator app on your mobile device, press on the + on the top right corner of the screen.

Step 7 – Press on “Work or school account”.

Step 8 – Press on “Scan QR code”.

Scan the QR code on the Omnivox website.

Step 9 – You will need to enter the code that is displayed in Microsoft Authenticator in the “Omnivox Security code (6 digits)” textbox.

Be mindful of the countdown (the number in a circle). Once that countdown is up, a new code will be generated, the old one will not work anymore.

Step 10 – You will be asked to enter your email as an extra method of authentication.

After you’ve entered the email, press NEXT.

Step 11 – You will receive an email to the email address that you’ve previously entered.

Enter the 6-digit code from that email to the “Security code” textbox on Omnivox.

Press “VALIDATE”.

Step 12 – Click “CONTINUE”.

Congratulations, you are done!

Using the Omnivox mobile app

Step 1 – Under What’s new?, click on “Please implement the 2-step validation“.

Step 2 – Click on “Start“.

Step 3 – Click on the phone you usually log into Omnivox with.

Step 4 – Enter the code that you have received in the mobile Omnivox app.

Click “VALIDATE“.

Step 5 – You will be asked to enter your email as an extra method of authentication.

After you’ve entered the email, press “NEXT“.

Step 6 – You will receive an email to the email address that you’ve previously entered.

Enter the 6-digit code from that email to the Security code textbox on Omnivox.

Press “VALIDATE“.

Step 7 – Click “CONTINUE“.

Congratulations, you are done!

Due to security reasons, multi-factor authentication (MFA) is put on all accounts.

MFA allows you to verify your identity with a second method, which decreases the risks of security issues such as fraudulent sign-ins.

To do MFA using the Microsoft Authenticator app, follow the steps below.

To do MFA using SMS (your phone number), click here.

If you do not always have an internet connection (no phone data), click here after following the MFA Using the Microsoft Authenticator App tutorial.

If you do not have a phone – please come see us at the Help Desk.

MFA Using the Microsoft Authenticator App

Step 1 – Click here to add an authenticator method to your profile.

Next time you try to login, you might get this message:

Step 2 – Click on Next.

Step 3 – Click on Next again.

Step 4 – Download and open the Microsoft Authenticator app – must be on mobile

Follow this link for the apple installation

Follow this link for android installation

Step 5  – The first thing you might see is a page saying “respects your privacy”.

Click I agree.

Step 6 – Select the option: Scan a QR code.

**If a popup asks to give permission for the camera, click OK so you will be able to scan the code.**

Step 7 – After scanning with your phone, go back to your computer/laptop and press Next.

Step 8 – You will get prompted to try it out.

Step 9 – On your phone, enter the number provided to you by the website.

**You might get asked to put your fingerprint, phone password, or face recognition (this is to make sure it is actually you and not someone who somehow stole your phone).**

Step 10 – After following the steps on your mobile device, you should get to this screen on your laptop/computer.

Click Next.

Step 11 – Click Done to continue signing in.

This is what might pop up on your phone next time log in:

You should either click on the notification or go directly to the Microsoft authentication app you’ve downloaded previously.

You can then proceed to enter the number provided to you by the website.

If you do not want to get asked to approve next time, you can check the “Don’t ask again for 90 days” checkbox.

MFA using SMS (Your Phone Number)

Step 1 – Click here to add an authenticator method to your profile.

Next time you try to login, you might get this message:

Step 2 – Click on I want to set up a different method.

Step 3 – Select Phone from the drop-down box then click on Confirm.

Step 4 – Enter your phone number in the appropriate box then click on Next.

Step 5 – Enter the code sent to your phone then click on Next.

Step 6 – Click on Done.

MFA Using Code Generation

Step 1 – Click here.

Step 2 – Login to your @crc-lennox.qc.ca account.

Step 3 – Next to Default sign-in method, click on Change.

Step 4 – A pop-up should appear, click on the box and select App based authentication or hardware token – code.

Step 5 – Click on Confirm.

Step 6 – Next time you will be prompted to do MFA, you will get the following message:

Step 7 – Open the Microsoft Authenticator app

Step 8 – Press on your account, you will get brought to the following page:

You need to put the One-time password code. Make sure to enter the code within the time limit – if there’s 1 second left, just wait for the next code.

For any questions, do not hesitate to contact us at:

IT-Support-Lennox@crcmail.net

If you would like some in-person assistance with setting up your MFA, please bring your laptop and smartphone to the IT help desk in C251. Our hours of operation are 8:00 AM to 5:00 PM Mon-Fri

**Passwords must be changed after 90 days**

Passwords must meet the following complexity requirements:

Must be 8 characters or more in length

Your password cannot contain your username

You cannot reuse any of your previous 10 passwords.

Passwords must contain characters from 3 of the following categories:

• • Uppercase Letters
  • Lowercase Letters
  • Numbers
  • Special Characters (~!@#$%^&*_-+=`|\(){}[]:;”‘<>,.?/)

This is the password for your Windows user account which you use for the following:

Signing into your college laptop or any college computer

Your Champlain email and Office 365

Connecting to the Wifi

Your passwords in Omnivox or Clara will NOT be affected.

Follow the tutorial below to guide you through changing your password:

Step 1 – CTRL+ALT+DEL and then go to Change a password.

Step 2 – You will be asked to enter your old password as well as your new password which you must enter twice to confirm.

Once done, hit the arrow to proceed.

A confirmation screen will confirm your password has been changed.

Once your password is changed you may be prompted to re-enter it on your mobile device or any other device that use your college email account.

**You will also need to “Forget the network” in your Wi-Fi settings and re-enter your information with the new password.**

Step 1 – Go to the website: https://aka.ms/sspr

Step 2 – Enter your Champlain email address (ending in @crc-lennox.qc.ca)

Step 3 – Enter the characters from the picture provided.

Step 4 – Click Next.

Step 5 – Select the option I forgot my password.

Step 6 – Click Next.

Step 7 – Choose the option Enter a code from my authenticator app.

Step 8 – From your smart phone, use your Multifactor Authenticator (MFA) to generate the required authentication code.

Note: The code is obtained by opening the Microsoft Authenticator app on the phone that was used to set up the MFA and pressing the Champlain Regional College button from the list.

Step 9 – Enter the MFA code on the website.

Step 10 – Click Next.

Step 11 – Enter a new password in the Enter a new password.

Step 12 – Enter the same password in the Confirm new password.

Step 13 – Click Finish.

The password must be changed every 90 days with the following requirements:

• Must be 8 characters or more in length
• Cannot contain your username
• Cannot reuse any of the previous 10 passwords
• Must contain characters from 3 of the following categories:
  • Uppercase letters
  • Lowercase letters
  • Numbers
  • Special Characters
    (~!@#$%^&*_-+=`|\(){}[]:;”‘<>,.?/)

Sharing files can be a great way to share information or collaborate. You can choose to allow your files to be viewed by others, or you can allow others to edit them and collaborate with you.

You can set the document to be accessible to anyone with the link, or an added security feature of “by invitation only”, to make files accessible only to individuals or groups that you choose.

The files on your OneDrive are private until you share them. Keep in mind that when you share folders with Edit permissions, they will be able to save those folders to their own OneDrive.

Contents

Getting Started

Secure Sharing Directly from an Open Document

Secure Sharing Online Through OneDrive

To Copy or Send the Link

More Detail on Sharing Options

Removing Access

Getting Started

Secure Sharing Directly From an Open Document

Below you can see from the document directly, you can copy the link directly, or click the share button:

The File Request feature within OneDrive allows you to choose a file or folder that allows others to upload files using a shareable link previously sent to them.

Be aware the people with this link will ONLY be able to upload files, they cannot see the content of the folder, nor can they edit, delete, download, or see who else has uploaded files to this folder.

The Virtual Labs are a great way to access Champlain College computer resources using your own device, on campus or from home.

They contain all the software provided in our labs, and are accessible 24/7 on your own device.

Examples of softwares included:

• Maple 2022
• Sage Math
• GeoGebra
• Acomba
• Adobe Products (Acrobat, Illustrator, Lightroom, Premier Pro)

**Please note that Adobe Photoshop is not currently available through the Virtual Lab**

Step 1 – Click here or by typing https://www.crc-lennox.qc.ca/VirtualLab in your browser’s search bar.

Step 2 – You will arrive to a page as shown below. From there, click on Desktop Session:

Before the session opens, the prompt Access local resources will pop up.

The circled option is what allows the Virtual Lab to send print jobs to your printer at home.

In addition to being able to print from a home printer, users can also sent print jobs to photocopiers at Champlain College.  Please consult the Printing from a Virtual Lab section (below) to know more.

Step 3 – Click Allow

Step 4 – You will see a login prompt. Log in with your Computer Lab credentials.

Step 5 – Your session will now be open (as shown below)

**Please note that after 30 minutes of inactivity, the user is automatically logged out of the session**

Step 6 (Optional) – If you’d like to expand the Desktop screen to full screen, click the icon circled below (will be on the top right):

Log off as you would with any Champlain lab computer.

You will be brought back to where you originally opened the session.

When you try to print a document, you will be presented with various options.

From the drop-down menu underneath “Printer” or “Destination” you will find a drop-down menu allowing you to send the document to various printers.

Select either:

“BW-Follow Me” ⇒ for black and white printing

OR

“Color-Follow Me” ⇒ for color printing

Your print job will be held in the print for maximum 3 days before timing out.

Below is an example of printing from Word

Word processing software; best for texts.

Follow this link for basic tutorials on Word!

Presentation software; slide shows, etc.

Follow this link for basic tutorials on PowerPoint!

Spreadsheet software; best for calculations, grids, etc.

Follow this link for basic tutorials on Excel!

Access your Champlain email.

Follow this link for basic tutorials on Outlook!

Stores files to the cloud or share with others. You have a lot of space here, you should not run out. A safe place to keep files.

Follow this link for basic tutorials on OneDrive!

Portfolio software; can be used for assignments, presentations, websites.

Follow this link for basic tutorials on Sway!

Creation of quizzes or surveys; can be sent to others to fill out and submit.

Follow this link for basic tutorials on Forms!

View recorded lectures, upload and share your own video assignments.

Follow this link for basic tutorials on Stream!

Adobe Photoshop is an advanced image editing app that lets you transform photos, graphics, and illustrations. Edit and create with layers, brushed, AI tools and more.

With Adobe Photoshop Express, it’s fun and easy to edit your photos, add creative effects, and create photo collages.

Adobe Illustrator is an advanced graphic design app that lets you create illustrations, logos, and more. Use precise tools to make vector artwork that can scale to any size.

Adobe Acrobat is the original and complete PDF editing app. View and edit your documents, use e-signature tools, collaborate on reviews, and more.

Adobe InDesign is an advanced page design and layout app that lets you create and publish print and digital documents. Make posters, books, digital magazines, e-books, interactive PDFs, and more.

Adobe XD is an advanced interface and prototyping app that lets you design websites, mobile apps, and more. Get feedback, collaborate, and iterate on your experiences for any screen.

Adobe Photoshop Lightroom for desktop is an advanced photo editing app that lets you enhance and organize your photos. Use and create presets, adjust color and clarity, and more.

Adobe Lightroom Classic is a pro photo editing app that lets you enhance and organize your photos. Add presets, make adjustments, and batch-organize photos in a desktop-organize photos in a desktop-focused workflow.

Adobe Premiere Rush is a video editing app that lets you quickly create social content with Premiere Pro tools. Edit, adjust color and audio, use templates, and more.

Adobe Fresco is a FREE drawing and painting app focused for those who create for profession or passion. Built for the latest stylus and touch devices, Adobe Fresco brings together the world’s largest collection of vector, raster, and revolutionary new live brushes to deliver a completely natural painting and drawing experience. For artists, illustrators, animators, sketchers, and anyone who wants to discover – or rediscover – the joy of drawing and painting.

The industry standard for motion graphics and visual effects, Adobe After Effects is used by motion designers, graphic designers, and video editors to create sophisticated visuals for firm, TV, social media, the web, and more.

Bridge is a powerful creative asset manager that lets you preview, select, organize, edit and publish multiple creative assets quickly and easily. You can edit metadata, add keywords, labels and ratings to assets, organize assets using collections and find assets using powerful filters and advanced metadata search features. You can also collaborate with Libraries and publish to Adobe Stock, right from Bridge.

Adobe Dreamweaver makes it easy to design, code, and publish responsive websites and web applications. With support for HTML, CSS, Javascript, and more, designers and developers can quickly create and publish web pages.

Adobe Animate lets you design interactive animations for games, apps, and the web. Bring cartoons and banner ads to life, add action to tutorials and infographics, and quickly publish multiple platforms in just about any format.

Adobe Character Animator enables expressive, high-quality, performance based animation that’s so fast it can be used live. Use free starter mode to begin animating right away, and then move on to the pro features to customize characters, add advanced rigging, livestream, and wow audiences.

Capture, design, and mix sound with Adobe Audition, the industry’s best digital audio workstation. Easily record, edit, and clean up audio content with multitrack, waveform, and spectral frequency displays.

Adobe Substance 3D Painter has the tools you need to texture your 3D assets for entertainment, product design, fashion, e-commerce, and more. Paint with advanced brushes as well as Smart Materials that automatically adapt to your models.

The heart of your 3D workflow, Adobe Substance 3D Sampler makes it easy to transform a real-life picture into a photorealistic surface or HDR environment using features powered by Adobe Sensein AI technology.

Design seamless 3D materials and patterns, image filters, environment lights, or 3D models with the total control of node-based authoring. Access and modify content parameters throughout the Substance 3D ecosystem when painting or staging scenes. Parameters can also be accessed when exporting to major 3D applications.

Adobe Substance 3D Stager is your own virtual studio to showcase your 3D assets in context. Set up 3D assets, materials, lights, and cameras and export images, web and AR experiences, and more.

Craft ideas with digital clay using Adobe Substance 3D Modeler. The app interprets spatial input from the physical world as you would in a real workshop.

Adobe Dimension is an intuitive 3D scene design tool for prototyping, rendering photorealistic images, publishing interactive 3D content, and more. Aggregate 2D and 3D content to create brand visualizations, product mockups, virtual photographs, illustrations, and other creative work.

Process and manage your media with Adobe Media Encoder, the app that lets you ingest, transcode, create proxies, and output to almost any format you can imagine.

Adobe InCopy lets copywriters and editors style text, track changes, and make simple layout modifications to a document while designers work on the same document simultaneously in Adobe InDesign – all without overwriting each other’s contributions.

Create, develop, debug, and package UXP-powerfed plugins to automate your creative workflow process using modern JavaScript and Application APIs. The UXP Developer Tool is designed to make it easy to create engaging plugins, test and debug them, and ultimately package them delivery to your team or even the world.

Step 1 – Get to your Settings and into the Wi-Fi settings.

Step 2 – Click on the i icon to the right of the CRC-LENNOX Wi-Fi.

Step 3 – Press on Forget This Network.

Step 4 – Press on Forget.

If you wish to re-log in to the Wi-Fi, just follow the same steps that you usually would.

Feel free to refer to the other tutorials on this page to guide you through logging in to the Wi-Fi if you are unsure of what to do!

Step 1 – Get to your Settings and into the Wi-Fi settings.

Step 2 – Press on CRC-LENNOX.

Step 3 – Press on Forget network.

If you wish to re-log in to the Wi-Fi, just follow the same steps that you usually would.

Feel free to refer to the other tutorials on this page to guide you through logging in to the Wi-Fi if you are unsure of what to do!

Step 1 – Open the Wi-Fi tab on the right hand portion of your screen

Step 2 – Make sure your Wi-Fi is turned on and select CRC-LENNOX:

Step 3 – Click on Connect:

Step 4 – When the following prompt pops up, continue to connect (you may see this prompt pop up more than once when connecting):

Step 5 – You will then be prompted to enter your credentials. They are the same as those that you use to log into your laptop provided by the college or on the lab computers.

**You can also select to use the Windows account you are logged in to quicken your login process**

Step 7 (Optional) –

You will now be connected, this can be verified by:

Checking the task bar on the bottom to see the Wi-Fi symbol

OR

Seeing the written confirmation under CRC-LENNOX saying “Connected, secured”

Step 1 – Open the network settings, you can use the simple drop-menu shown below and press Open Network Preferences or click directly on CRC-LENNOX:

Step 2 – If you clicked Open Network Preferences, your next step will be to click Advanced:

Accessing Advanced… features will allow you to:

• Sort your networks from most preferable to least
• Select Auto-Join, select to remember all your networks your mac has joined
• “Forget” networks by selecting a network and pressing the – button
• Add networks by pressing the + button

Step 3 – Click on the +

Step 4 – Once you select CRC-LENNOX, you are prompted to enter your username and password (this is the same you use to login to Champlain computers and laptops).

**You may be asked to trust the network, this does not mean that the Wi-Fi is unsafe. Once trusted, you will connect**

Step 5 (Optional) – You can verify your internet connection:

Step 1 – Click on the no Wi-Fi icon on the lower right corner of your screen:

Step 2 – Click where it says Not connected:

Step 3 – Click on CRC-LENNOX:

Step 4 – In the new window that appears, make sure that:

1. EAP method is set to PEAP
2. That the Server CA certificate is set to Do not check
3. You’ve entered your Student ID  (if student) or your username (if employee) as the identity WITHOUT @crc-lennox.qc.ca
4. You’ve entered the same password you use to connect to the computer labs

*Do not write anything in Subject Match, Subject Alternative Name Match, nor Domain Suffix Match*

Don’t forget to press Connect after entering all info:

After all that, you should be connected.

Here’s how you can verify that you are connected:

Step 1 – Open the Settings:

Step 2 – Access the Wi-Fi Settings:

Step 3 – Look for CRC-LENNOX under Networks and select it to connect:

Step 4 – A prompt will pop-up for you to enter your username and password:

Step 5 – A pop-up will come up asking if you want to trust the network, select Trust in order to connect:

You should now see confirmation that your phone is now connected as shown below:

Step 1 – Begin by opening the Settings:

Step 2 – Open up the Wi-Fi settings by selecting Connections:

Step 3 – Press on Wi-Fi:

Step 4 – Select CRC-LENNOX to connect.

It should be in the list of available networks:

Step 5 – Enter your credentials to login (Same as computer labs/Champlain laptops).

When connecting, make sure to select the following:

• EAP method ⇒ PEAP
• CA Certificate ⇒ Do not validate / Don’t validate

You should now be connected to the Wi-Fi.

Step 1 – Open the Wi-Fi tab on the right hand portion of your screen:

Step 2 – Click on the > beside the wifi symbol (make sure to click the arrow or else you will shut off your wifi):

Step 3 – Click on Champlain:

Step 4 – If, in the future, you want to connect automatically to the Wifi, make sure the Connect automatically checkbox is checked.

Then, click Connect:

Step 5 – After clicking on Connect, a website will come up asking you to enter your information.

For the username, use your LE####### if you are a student or your alias if you are an employee.

Click Log In after entering your information:

Step 6 – After logging in, you should be forwarded to a Google Search page.

To make sure you are properly connected, you can open up the Wifi tab again, it should say Connected, open:

Step 1 – Click on the no Wi-Fi icon on the lower right corner of your screen:

Step 2 – Click where it says Not connected:

Step 3 – Click on CHAMPLAIN:

Step 4: Enter your Student ID # as the Username and your computer lab password as the password.

Then, click Log In:

If you entered the correct information, you should be transfered to a Google Search page.

If you are connected correctly, it should also show up as Connected under the Wi-Fi name in the settings.

Step 1 – Begin by accessing the settings:

Step 2 – Navigate to the Wi-Fi tab and look for the CHAMPLAIN network under Public Networks:

Step 3 – Once selected, you will be brought to a web page where you will enter your username and password.

These are the same as when you log into the computers and laptops within Champlain:

Step 4 – A pop-up will ask if you want to trust the nework. Select Trust in order to connect.

Step 5 – You will automatically be forwarded to a Google page where you can begin browsing.

Step 6 (Optional) – You can verify your internet connection by going back into the Wi-Fi settings:

Step 1 – Begin by opening the Settings:

Step 2 – Navigate to the Connections tab:

Step 3 – Press on Wi-Fi:

Step 4 – The Wi-Fi in Bishop’s buildings available is named CHAMPLAIN.

It should be in the list of Available Networks:

Step 5 – A browser will open up and ask you to enter your credentials.

The username and password are the same used to login to Champlain laptops and computers.

Step 6 (Optional) – You will now be connected to the Wi-Fi.

You can verify via the settings as shown below:

Step 1 – Open the document or image you’d like to print.

Step 2 – Go to print as usual.

Which printer to print with?

“BW – Follow Me” ⇒ for Black and White printing

OR

“Color – Follow Me” ⇒ for Color printing

Step 3 – You need to log into one of the photocopiers.

Please consult the How to Login to the Photocopier section to learn how to login to the printers.

Where are the photocopiers?

There is 1 one the first floor, 2 on the second floor, and 1 on the third floor.

Please consult the Where Are the Photocopiers section to see a map of where they are located.

Step 4 – Once logged in, you have the options to Release Print Jobs, Scan, and Access the Device.

A display of the print jobs and the number of pages will appear at the top.

Accessing the device allows you to make copies, pressing PaperCut MF will bring you back to the original view.

Clicking on Print Release allows you to edit (if  you are an employee), delete and select which jobs to print if any.

You will notice you are informed of the price change if you changed options.

What is WebPrint?

Want to print from home? From your own laptop or phone?

Webprint is what you will need to send these print jobs to the college’s photocopiers.

**Please note all print jobs are held for maximum 72 hours**

Step 1 – Visit the Champlain website (https://www.crc-lennox.qc.ca/). Click on WEBPRINT (At the top of the page).

Step 2 – Log in.

To log in, use the same username and password that you enter on the photocopiers.

Step 3 – Click Submit a Job to begin.

Step 4 – Choose which photocopier to send the job to.

“BW – Follow Me” ⇒ for Black and White printing

OR

“Color – Follow Me” ⇒ for Color printing

Select the one you’d like.

Step 5 – Click Print Options and Account Selection.

Step 6 – Specify the number of copies you’d like:

Step 7 – Click Upload Documents.

Step 8 – Drag and drop any file you’d like to print.

You can also select “Upload from computer” and choose your documents through the file explorer.

Once done, click “Upload & Complete”:

You have now submitted your job!

Once your job reaches “Held in a queue” status, you can log into the photocopier and release your job:

To learn how to login to the photocopiers, please refer to the How to Login to the Photocopier section.

Log into the photocopier as usual.

Then click “Print all” OR click “Print Release as shown below:

If no more jobs are left, you will get the following highlighted message:

Once completed, don’t forget to log out!

To login to the photocopier:

Press on the keyboard icon to the upper right hand side (view image below)

Next, enter your Student ID if you are a student or your Alias if you are an employee (examples below)

Press OK

Enter your password and press OK once again

You should now be logged in

Floor 1:

Floor 2:

Floor 3:

Access Moodle through the top banner of the Champlain Homepage.

Upon logging in you will be directed to the homepage.

Select a Course Category to browse, click on the i to see a summary of the course. Courses with a key (🔑) require an enrollment key to enter the Moodle Course. The drop down bar allows you to change Course Categories.

Once within a course, you will be able to access any announcements made the professor at the top, followed by Documents, Assignments, and Quizzes. There is a toolbar for quick navigation to deeper within the course symbols by each post help identify between course material.

Folders allow professors to upload several documents at a time into a single resource, allowing you to download all files at once.

Also notice the arrows allowing you to easily navigate course material from this view.

Submitting assignments can easily be done by selecting Add Submission. Then one can drag and drop files for submission or browse for the file. You must Save Changes to complete submission.

Also note there is a size limit and limit to the number of documents you can add to Submissions.

Once submitted, you are brought to a page that will show you submission status and it will be marked as done. You can also edit or remove your submission as long as the assignment is not closed.

Below are the download links to the PowerPoint version this resource.

What is Moodle?

Basic Introduction to Moodle Quizzes and the Question Bank

Moodle Basic Setup and Use

Moodle GradeBook Setup

Moodle is a Learning Management System (LMS).

Similar to Blackboard, Canvas, or Omnivox, Moodle is simply a platform that allows instructors to manage a class and class activities.

Different from Omnivox, Moodle allows for a wider-range of layout options. It also allows for the integration of online quizzes and other interactive activities.

In this setting, the Moodle course is arranged by Weeks or Lessons. (The labels can be customized.)

Each section can be used to guide the student through a series of activities: A reading, an activity, and a forum contribution, etc. As few or many items as the teacher likes can be included.

Alternatively, the course page can also be organized by topics or other criteria.

Many of the features available in Moodle are also available in various forms in Omnivox:

You can maintain a gradebook, add assignment drop boxes, post documents and links, and host a forum.

The advantage of Moodle is its adaptable layout and the availability of integrated quizzes and various learning activities.

Moodle has tools to create:

• Surveys for student feedback
• Interactive glossaries of class terms to which students can contribute
• Quizzes with many kinds of question formats
• Drag and Drop exercises for studying terms and other content
• Listening and speaking exercises
• Interactive Videos

Interactive Quizzes

Traditional quizzes can be set up with multiple choice, fill in the blank, and matching questions, all of which can be set to be automatically graded. Manually-graded written response questions can also be
included. (In fact, there is a way to create automatically graded long-answer questions for certain situations!)

The instructor can customize several quiz parameters: Quizzes can be graded in various ways or not graded; students can be allowed to write quizzes once or many times; the points-value of each question can be adjusted independently; etc.

Individual response feedback can also be customized and automated.

True/False, Numerical, and Matching questions can all be created in Moodle quizzes.

Diverse Activities

Through an integrated tool called H5P, instructors can create many kinds of activities. Drag and Drop and other small exercises are a great way to help students test their vocabulary or comprehension of other concepts.

Using any background photo, you can set up word or picture icons that have to be dragged to the appropriate locations.

This could be for language students or for other disciplines that require extensive learning of new terminology.

Course Glossary

The glossary tool in Moodle has many functions. Glossaries can be found in many textbooks. However, on Moodle, you can ask students to contribute terms that they come across in their class readings and discussions. Entries can then be made available to the whole class.

You could also assign a few terms (from biology, from the works of Martin Heidegger, etc.) to each and have them create entries for the benefit of the class.

Dictée/Dictation Exercise

Language instructors can record words or short phrases and have students practice transcribing the words.

Automatic grading can be set up according to various parameters. (For example, the strictness with respect to spelling accuracy can be adjusted.)

Set Up Forums and Grade Student Contributions

You can set up forums for student discussion. You can also grade forum posts (or choose not to).

Interactive Videos

Interactive videos can be created and shared with students. Videos can be uploaded or streamed from Youtube and elsewhere; and the instructor can add several kinds of questions that appear to the student while they watch.

Parameters can be manipulated so that incorrect answers send the viewer back to an earlier part of the video. Students can also be compelled to answer all the questions correctly before moving onto a subsequent Moodle activity.

Instructors can also make their own asynchronously-viewed lecture videos interactive in this way.

Like any pedagogical method or tool, it takes a little time to learn how to use Moodle and to prepare teaching content to be used with Moodle.

Here are a few things that you can try:

1. Try setting up a Moodle course

By default, Moodle courses are set to be ‘invisible’, so you can experiment with settings and activities without worry.

To find out how to create a new course in Moodle, see the “Basic Moodle Setup and Use (for Teachers)” on the IT help site.

2. Design a single flipped-classroom lesson.

You can design a single week’s lesson with a reading, an interactive video, a quiz, a discussion forum, or whatever you like.

If your content schedule is somewhat flexible, you can simply have an asynchronous lesson ready in the event that you unexpectedly need to miss a class.

You can explain to students in advance how to sign into Moodle and join your class, or you can save some simple instructions ready to guide them onto Moodle and through your lesson.

Students can go through the Moodle lesson on their own and be prepared, in the following class, to discuss what they learned.

3. Slowly integrate new features into your repertoire of pedagogical tools.

At its most basic, Moodle can be simply used to post documents and links, or to create basic quizzes (for grades or not). You can begin using Moodle’s most basic features for your class and from session to session or year to year, try slowly integrating new tools that interest you.

Creating a Course

To get started, navigate to the College homepage and select ‘Moodle’ from the menu at the top. You can also click here.

This will bring you to the Champlain Moodle homepage. Click the ‘Log in’ link in the top, right-hand corner.

Your login information is the same as your Office 365 information (i.e., Jdoe@crc-lennox.qc.ca and your password.)

This will bring you to the Homepage. Click on Dashboard.

On the top, right-hand side of the page, you will see a small arrow allowing you to open a ‘block drawer’.

Once opened, the Admin CEGEP block will display your classes for the semester.

Select the present semester from the drop-down menu.

Click Create to launch your class.

(Note that this data is manually imported from Clara by the College at the start of term when student schedules become available.)

On the following page, find the Enrol course group tab. Ensure that the box is checked and Save Changes to automatically enroll the students currently registered in the course.

(Your course will remain invisible to students until you make it visible to them, so you still have time to construct your course.)

The new course will be blank. Click the gear wheel, and from the dropdown menu click Edit settings to set up the basic parameters of your course.

It is in the Settings tab that you will later be able to make your course visible to students.

Further down…

You can add an optional brief course summary.

You can also upload a course image by clicking the page icon. Choosing a distinctive image is a handy way to help students visually keep track of where they need to go when navigating Moodle.

Course Format

A little further down, set the Course format. This is the way that your Moodle course layout will appear. The most common settings are Topics format and Weekly format.

The Topics format simply arranges the course landing page according to topics (or units, chapters, etc.), while the Weekly format sets the course up to follow a weekly schedule.

Before the course is visible, you can experiment with these. You can try out the different formats and upload one or two items to see how things look. (This may get more difficult
after you have uploaded extensive content to the course.)

You can browse the other settings. The default parameters will be suitable for most uses. When you are finished setting the course parameters, select Save and display at the bottom of the page.

This will bring you to your new course.

Note: If you kept your course hidden to allow you to set it up, you will have to later return to these settings to make it visible.

In the default view, the Home Page shows your courses as well as a search bar through which you can look up other courses at the College. (Note that the search will only reveal visible courses; and only people with the needed permissions to enroll can access the courses.)

Using the tabs in the top-left corner, you can jump to the Dashboard, which shows your recently accessed courses, as well as a calendar and a Timeline or list of upcoming deadlines.

On the My courses tab, you can see a more complete list of your courses and various options for displaying the list.

Once you navigate to a particular course, you need to turn on Editing mode in order to rearrange, add, or edit course items.

You can do this by clicking the Edit mode switch in the top, right-hand corner.

On the top, left-hand side, you can open a little page navigation pane.

This will open an automatically updated Index or table of items in your course, arranged by Weeks or Topics, and then by the smaller items falling within each of these sections.

When Edit mode is enabled, you can drag and drop these items to reorder them.

Back on your new course page… To begin editing your course, you must again make sure that Editing mode is enabled on the top-right of the Moodle course page.

Various items will become visible depending on how you have set your course up to display. This example shows the default set up for the Weekly format.

Having turned on the Editing mode, one can edit the content on the page, add new ‘sections’ (in this case, additional weeks to the course), or add new activities.

1. The top of the course page is a great place to post the course outline or keep a link to forums that you expect students to continuously use throughout the semester.

2. Other content to be used sequentially can be arranged in terms of weeks in the semester or topics in the course. These can be reordered and relabeled.
You can add files, videos, quizzes, or other material that pertain to either a particular week or a particular topic.

To add content or an activity, click + Add an activity or resource. You can decide where in your course to add this by selecting the appropriate place here. You can also later decide to move the activity to another Weekly segment or to another Topic.

This will bring you to a window offering you many options.

To try something simple, you could upload a File (a reading, lecture slides, etc).

Give your document a name.

You can choose to add a description that will appear for students (in the link or on the homepage, as you choose).

Finally, you can select a file from your computer, from among other recently used files on Moodle, from OneDrive, etc. You can also drag and drop items.

Further down… You can also change how student engagement with the item is tracked. If it is optional (for only those who did not get the relevant information in class, for example), then you can keep this option off.

Otherwise, you can require students to have consulted the item in order for the ‘activity’ to be labeled as complete in the student’s account.

When you have adjusted all of the settings as you want them, click Save and return to course to go back to your course homepage, or Save and display to review the resource or activity.

In this case, I have just uploaded an image file.

Back on the homepage (and still in Edit mode), you can use the pencil icon to edit the item name, and by clicking on the three dots you can Edit settings in order to change the photo, change the description of it, and so on.

You can also hold and drag the item to a new location. (This can also be done by expanding the course index on the left-hand side of the page.)

As you work on your course, you can switch your viewing mode to see how your course will look from your students’ perspective.

In the upper-right corner, click on your user name. From the drop-down menu, select Switch role to…

In most cases, you would likely want to see how the class appears to people registered as students; but you can pick whose view of the course you want to explore.

When you are finished, you can click on your profile icon again and select Return to my normal role from the dropdown menu.

On your course page, turn on Edit mode in the top, right-hand corner.

Then select where you want your quiz to appear by clicking on one of the + Add an activity or resource icons.
(You can reorder items on your page later on.)

In the window that appears, select the Quiz icon.

A new window will open. Give your quiz a Name or title.

You can also add a description and choose whether the description will appear on the course page below the quiz.

The description can be informative for students; e.g., “Optional Practice Quiz,” or “Quiz 1 Due September 14 by 6 PM,” etc.

Scroll down.

Click the little arrow heads to see the quiz parameters that can be changed.

Timing
You can decide when the quiz Opens (i.e., from what date students are able to attempt the quiz) and when it Closes (i.e., when their deadline to write it is).

You can also determine how much time a student has to write the quiz once he/she has started it; and you can determine what happens when the permitted time elapses while the student is still writing the quiz.

Grade
If you have set up your gradebook and made various Grade Categories, then you can put the quiz into a category. (An example of a category would be ‘Quizzes’ or ‘Short Assignments’. You can move the quiz into a category at a later time by editing the Gradebook Setup.)

You can also determine how many attempts students are allowed and, if multiple attempts are allowed, how the student’s grade for the assignment will be calculated after multiple attempts.

Layout
You can decide how many questions appear on each ‘page’ of the quiz (i.e., how many questions the student can see at once); and you can decide whether students can freely return to previous pages of the quiz before the final submission.

This can also be revised at a later stage.

Question Behaviour
There are various options that affect how students interact with the questions. Put your cursor over the question mark icons to see more information.

You can choose for students to all receive questions in the same order, or you can choose for the questions to be shuffled.

You can also determine when students receive feedback. If students have one chance to write the entire quiz, the feedback would usually be deferred until sometime after the student (or after everyone) has submitted the quiz. If students are able to retry a question after selecting an incorrect answer, then the setting can be changed to allow students to see immediately when an answer is incorrect; and students might sometimes be given a hint.

Review Options
The review options affect what kind of feedback students receive and when. You can stipulate what information students receive about their quiz answers (1) during the attempt(i.e., while they are writing the quiz), (2)immediately after the quiz, (3)after the student has written the quiz but while the quiz is still open and available to other students, and (4)after the quiz has closed and can no longer be written by anyone in the class.

These settings can be changed depending on the purpose of the quiz. Are students allowed to collaborate and reattempt answers? Or is the quiz intended to be written individually for a grade? In the latter case, for example, you might prevent students from receiving any feedback until the quiz has closed.

“Some review options are grey and cannot be changed. Why?”

Settings cannot be changed when they do not apply. For example, if in the Question Behaviour section you have set the quiz up so that feedback is deferred, then students cannot receive any feedback while they are attempting the quiz. In that case, Moodle will not let you change the parameters in the first column.

Likewise, if you have not enabled a ‘Close time’ and set a limit for when the quiz can be written (i.e., if the quiz is always available to all students), then the quiz never closes. In that case, the settings in the fourth column will be irrelevant and Moodle will not allow you to change them.

When you have reviewed the other quiz options, click Save and Display at the bottom of the page.

You can always change the parameters by returning to the quiz settings. To do this, click on the quiz (which should now be available on your course page). Then click on the Settings tab.

Having adjusted your quiz parameters and clicked Save and Display, you should arrive on the quiz page. (You can also access this by going to your course homepage and clicking on the quiz that you have just created.)

Click on the Questions tab to begin adding questions to your quiz.

Note that to change the basic parameters of the quiz (allotted time, feedback settings, grade calculations, etc.), you must navigate to the Settings tab (see the previous slide). But to edit the questions within the quiz, you need to navigate to the Questions tab.

From the Questions tab you can set the maximum grade for the quiz (i.e., how many points the quiz is out of). You can also decide whether the quiz questions (once you have added them) should be shuffled when students receive them.

To begin, click on Add. A drop-down menu will appear. Since we have not yet set up a question bank, we will simply add a new question, which we will now create.

A menu will appear offering many kinds of question formats. You can click on each one to see a brief description.

Multiple choice, True/False, Matching, Short answer, Fill-in-the blank, Essay (which must be graded manually), and other formats are available.

We will add a Multiple-choice question.

When you create a new question, Moodle will automatically save the question in your Quiz bank.

Your quiz bank is a collection of questions that you have created and which can be reused for other quizzes.

If you have already arranged quiz bank Categories, you can choose in which one you want to place your new question. Otherwise, you can select the default category that Moodle has created for the quiz or for the course.

A quiz bank corresponding to each of your courses will have been created by default.

Choosing an informative Question name helps you easily sort through your question bank later on when you need to make
a new quiz.

You could call your question “Trigonometry Question 5,” or “Plato’s theory of anamnesis,” or whatever will later help you easily locate the questions you need.

Fill in the question text. This is the question that will actually appear to your students.

You can set the Default mark for the question. Because we are adding this question both to our quiz and to our quiz bank, Moodle is asking how many marks this question should usually be worth. In this case, because it is a multiple choice question, perhaps it should only be worth 1 point. Other kinds of more elaborate questions might be worth more; or sometimes you might want to make all questions worth 2 or 3 points just so that the quiz total comes out to an easily divisible number. Whenever you borrow a question from the quiz bank, you will be able to change how many points it is worth for a given quiz.

In the General feedback section, you can add the feedback that every student will see (at whatever point you have determined in the quiz settings that they should receive the General feedback). You can add images to help memory and retention.

The General feedback can also tell students where to find the pertinent information if they got the question wrong. E.g., “See Lesson 8, Slide 4,” or “See The Fundamentals of Calculus, Ch. 2.”

The default setting for this type of question is that only one answer can be chosen by the student. In this case, we will keep the default setting, but there are many possibilities to explore in Moodle.

You have the option to Shuffle the order of the choices that the student receives, and you can choose how the choices are numbered.

Note: If you elect to shuffle the choices, make sure you do not use answers like “All of the above,” “None of the above,” or “A and C.” If the answers are shuffled, then these often will not make sense to the student.

For a multiple-choice question, create a selection of incorrect answers and one correct answer.

You can specify the Grade to be received for each correct and partially correct answer.

At least one of the choices must be worth 100%. You can make another partially correct answer worth, e.g., 50% of the grade.

The choice-specific feedback can be useful. You can say things like, “This was indeed discussed in the dialogue, but Socrates rejected this thesis”; or, “This is the incorrect solution you get if you use the Sine function instead of the Cosine function.”

You can explore the other quiz settings, but this should be sufficient to set up a basic multiple-choice question.

When you are finished, select Save Changes at the bottom.

Back on the quiz page, we can see our new quiz question has been added.

I can easily change how many points this question is worth.

Or I can edit the question by clicking on it.

You can also preview the question again by clicking on the magnifying glass.

When you are finished adding questions, you should make sure that the total number of points of the questions should equal the maximum grade that you have designated for the quiz.

Once you have set up a few questions, you can use the arrow cross to reorder them.

You can also Repaginate to change how many questions appear on a given page of the quiz. In this case, there are two pages, one with three questions and the other with two.

When you are finished, you can navigate back to your course page. To review the quiz and question details or to preview the quiz (which you should always do!), click on the quiz name.

From there you can change the quiz Settings, add or edit Questions, or Preview the quiz.

The quiz preview allows you to see and experience the quiz in exactly the way that your students will.

From the course homepage, click on the gear wheel and select More from the drop-down menu.

Toward the bottom of the page, you will find options to edit the Question bank. You can add new questions, rearrange questions, and edit the existing Categories, as well as Import or Export questions.

To add or edit Categories, click on the Categories link.

From this tab, you see how many questions are in each category. You can rearrange the categories with the up and down arrows; and you can place categories within others or remove them from other categories using the right and left arrows.

You can also add a new category, placing it on its own or within another category.

Putting categories within others can allow you to divide quiz questions, for example, by specific units within specific courses.

In the Export tab, you can elect to export questions from your Question bank in various formats; and in the Import tab, you can elect to import questions from a file.

These features might be useful if you are using multiple platforms, sharing quiz questions with colleagues, or if you use Moodle at multiple institutions. Note: Not all format types support all types of quiz questions. Review your specific needs and compatibilities.

The Aiken format can simply export some types of questions to a text file. The Moodle XML format is good for exporting questions to later be used again in Moodle. You can get additional information about the File formats by putting your cursor over the question mark icons.

Additional information can be found here: https://docs.moodle.org/311/en/Export_questions

On the Import tab, you can also import a group of questions from a file. Select the file format and then choose which file to upload.

Sometimes a single student needs more flexibility in terms of when they write the quiz, or sometimes special accommodations will require that a student be given more time.

In Moodle, you can ‘override’ the quiz settings for a single student.

Go to your quiz page, select the More tab, and then select Overrides.

To add special parameters for an individual student, select Add user override on the new page.

Search for the student in question by typing the student’s name or using the drop-down menu.

From here you can change when the quiz becomes available to the student, when it will no longer be available, as well as how much time the student has to complete the quiz once he/she has begun.

You can also change how many attempts a student is allowed.

You should be able to automatically import your class list.

If you need to later manually enroll students, or if you want to allow students to enroll themselves, follow these instructions:

From your course page, click Participants in the navigation pane at the top.

In the new window, select Enrolment methods from the drop-down menu.

In principle, you can click on the icon that looks like a person with a + sign in the Manual enrolments row.
However, it may be tedious to add individual students. Moreover, this method will only work if students have already logged into Moodle at some point.

However, the best way to proceed is to allow students to enroll themselves. In the row of options labeled Self enrolment (Student), click on the gear icon.

Allow existing enrolments: This allows selfenrolled
users to continue in the course.
This should almost always be enabled.

Allow new enrolments: This allows new
users to self-enroll. You could, say, turn this
setting off again after the add/drop
deadline, but allow students who have
already self-enrolled to remain in the course.

Enrolment key: This is a password function.
You can set a password and only allow
students with the password to enroll. You
can send the password to your class
through a group MIO; or you can include
the password on the course outline.

Default assigned role: In some cases,
one might want to designate certain
users for different roles; but usually it will
be important to set the Default assigned
role as Student. This will ensure that self enrolled
users cannot, for example,
change course settings.

Having enabled Allow new enrolments,
you can always return here a few weeks
into the semester to disable new
enrolments. Instead, you can also set the
Start date and End date here. These
dates set the timeframe within which
students can enroll themselves (say,
within the first two weeks of the session).
Simply check the Enable boxes and
specify the dates when students should
be allowed to self-enroll.

When are you happy with the settings, click Save changes at the bottom of the page.

This will bring you back to the Enrolment methods page.
Having enabled the Self enrolment feature, you should see the visibility icon indicating that the course and its self-enrollment option are now visible to Champlain Moodle users.

When you create new questions in a quiz, they are automatically stored in a bank.

On either the course page or a particular quiz page, you can access the Question bank.

Once you have access a question bank, the menu at the top will allow you to access:

Questions in order to add or edit questions.

Categories in order to add or edit categories.

Import in order to import questions from a file.

Export in order to export a bank of questions.

Within the Questions section, select a bank Category to view or alter.

This menu looks slightly different depending on whether you have accessed the bank from the course or from a particular quiz.

If you access it from a particular quiz, then it will allow you to see the specific bank category for that quiz, as well as the broader bank category for that course.

Looking at the list of questions in a quiz bank category, you have various question display options, and various kinds of information about each question is shown.

Among the information here, one can see each question’s facility index (i.e., how often students get the question right); its discriminative efficiency (i.e., how well it seems to indicate a student’s relevant knowledge or abilities)*; its usage, or how many quizzes are using the question.

*The discriminative efficiency represents the question’s ability to distinguish between different levels of student achievement. For example, if students are all getting a given question right, or all of them are getting the question wrong, then the question has little ability to indicate how well the students are doing relative to one another and is unlikely to be a useful gauge for the instructor. Read more here.

From this same page, you can also Create a new question, as well as Edit, Delete, or Preview an existing question (among other tasks).

By switching to the category view, you can see and rename any subcategories within the question banks for your course and for a particular quiz.

You can also add subcategories. (This may be useful if you want to have banks of questions categorized by topic.)

In Moodle, you can import questions from, and export questions to, various kinds of document formats.

From the Question bank tab in your quiz, select Export or Import from the menu.

In the Export section, you can elect to export questions from your Question bank in various formats; and in the Import tab, you can elect to import questions from a file.

These features might be useful if you are using multiple platforms, sharing quiz questions with colleagues, or if you use Moodle at multiple institutions. Note: Not all format types support all types of quiz questions. Review your specific needs and compatibilities.

The Aiken format can simply export some types of questions to a text file. The Moodle XML format is good for exporting questions to later be used again in Moodle. You can get additional information about the File formats by putting your cursor over the question mark icons.

Additional information can be found here.

The Moodle Gradebook is extremely customizable. However, this customizability is made possible by an abundance of available parameters that can seem overwhelming to a new user.
In this guide, you will see how to create grade categories for assignments and how to manipulate the calculation (or aggregate) of multiple graded assignments within a category.

Important Note: At Champlain College, assignment grades attained throughout the semester should be recorded in Lea. The dean and student services sometimes have recourse to this information to better support students.

If you are using the Moodle gradebook, you should do your best to frequently import results to Lea, (or at least the results of major assignments).
How to import results?

For any specific assignment, Lea allows you to copy and paste a spread sheet of grades, where one column contains student ID numbers and another contains the raw grade (i.e., the numerator). See A Guide to Lea for Teachers. In addition, Moodle can export a spread sheet of grades.

Like Lea, Moodle allows you to set up Gradebook categories. Examples of a category might be “quizzes,” “small activities,” or “forum contributions.” You can decide whether some assignments are worth more than others, whether the lowest grade should be dropped, and how much the category is worth with respect to others.

To begin setting up a category, go to your course. Select Grades from the tabs at the top.

The Grader report will appear.

Go to the drop-down menu and select Setup to begin setting up your gradebook.

This will bring you to the Gradebook setup tab.

To begin setting up the gradebook, select Add category.

If you instead add a grade item, this will only add an assessment to the Gradebook, but it will not actually create any assessment to be done in Moodle. This can be used to keep track of an assignment that is done in class or submitted elsewhere; however, at Champlain College, Lea should be used for that purpose.

The Grade category allows you to group assignments together such as small activities, forum contributions, quizzes, etc.

Give your category an informative name.

Choose the Aggregation type. This is what determines how the grades within a category are compiled.

The following two slides present two of the most common options.

Mean of grades

Selecting the mean of grades will calculate the category total as the average percentage achieved on all the assignments within a category.

Example
Imagine that you have three quizzes in a Category set up for quizzes. One quiz is out of 5 marks, another out of 8, and another out of 15.
If John gets 5/5 (=1), 6/8 (=0.75), and 5/15 (=0.33), then the mean of grades will imply that John receives the average of these grades [(1+0.75+0.33)/3] = 0.693, or 69% for the Quiz category.
Here, the quizzes all have the same relative weight.

Weighted mean of grades

Selecting the weighted mean of grades will offer you the option to customize the relative weight of all the grades within the category.

Example
Imagine again that you have three quizzes in a Category. They are out of 5, 8, and 15 respectively; but they have weights, 10, 5, and 3, respectively, so that the first quiz is worth most (10) and the third quiz is worth the least (3). The maximum total points for the quizzes altogether will be 18.
If John gets 5/5 (=1), 6/8 (=0.75), and 5/15 (=0.33), then with the weighted mean of grades, John will receive 1*10 + .75*5 + .33*3 = 14.74 out of a possible 18 points, or 82%.
This is the aggregation to use when different assignments should have different, customized, relative weights.

Additional grade category options

Still in the Grade category parameters, you can click “Show more…” to reveal additional options.

By default, empty grade regions are excluded from the grade calculation. If this setting is turned off, then missing grades will be counted as. That means that students will appear to begin the course at 0% and their grades will only slowly rise as they proceed to complete assignments. This may not be the best way to
represent their actual progress in the course.

You can also elect to drop the lowest 1, 2, or however many grades that you want within a category. This is useful for small, formative assessments.

The remaining Category total parameters can usually be left in their default settings.

Grade type allows you to (a) turn off grading for a category, (b) use only textual feedback, (c) use other kinds of non-numerical grading scales, or (d) use regular, numerical values (i.e., percentages or fractions), which represent quantifiable grades.

The Maximum and Minimum grades can be set. If the minimum is something other than 0, then this implies that all students will attain some minimum grade regardless of the work that they do. This value will usually be left at 0.

The maximum grade can often be left at 100, though this depends somewhat on how your category is going to be calculated alongside other categories for the final grade.

You can select whether the category is weight adjusted with respect to other categories. The implications of this will depend on how the grades of multiple categories are calculated together. For many purposes, this setting can be left off (which is the default); and it can be manipulated again later when your other assignment categories have been set up.

When you add a quiz or graded activity to Moodle, Moodle automatically adds a grade item to the Gradebook. I.e., Moodle automatically creates a field in the gradebook corresponding to the quiz or activity.

To see how to add activities and quizzes, review Moodle Basic Setup and Use and Basic Introduction to Moodle Quizzes and the Question Bank, both available on the Pedagogy Resources page.

In Moodle, you can also go to the Gradebook Setup page and simply Add a grade item. This will create a graded item in your Gradebook that will not correspond to any assignment done or submitted on Moodle.

However, generally, if you are not distributing an assignment via Moodle, you should use the Lea gradebook instead.

When you add an activity or quiz to your course, Moodle will allow you to select the grade category in which you would like the grade for the assignment to later appear.

You can also adjust this later by returning to your Gradebook Setup page. Click on the up-down arrow beside a grade item to move it to another category.

In this case I have elected to move “Quiz 3.” In the window that appears, I can select another spot to put it (indicated by the dotted line boxes), either within the quizzes category or in another category.

Your complete gradebook might look something like this.

(1) In this example, there are two broad categories, Small Moodle Activities and Quizzes.
(2) Each of the two category has three assessments in it.
(3) The two categories together make up the Course total grade.

The maximum grade or number of points for each individual assignment is determined by how the assignment was set up by the instructor.

The most important parameters on this page are those that govern the gradebook as a whole and the gradebook categories.

The various aggregation calculations that applied to assignments within categories (mean, weighted mean, etc.) can also be applied to the way that categories are calculated for the final grade.

To return to a category and edit how assignments within it are aggregated or totaled, edit the category. To change how categories within a course contribute to the Course total grade, edit the entire Course Grade folder.

In this simple example, the mean of the grades of the assignments determines the grade for a category, and the mean of the two categories determines the grade for the course.

I.e., Activities 1, 2, and 3 count equally for the “Small Moodle Activities” grade Category; Quizzes 1, 2, and 3 count equally for the “Quizzes” category; and the two categories count equally for the final grade.

Perhaps, though, one wants the “Small Moodle Activities” to be worth 75% of the course grade and “Quizzes” to only be worth 25%.

Since it relates to the relative weight of categories, we will edit the settings for the gradebook as a whole.

Click Edit and then select Edit settings from the drop-down menu.

Select Weighted mean of grades in the Aggregation menu. This will then allow you to alter the relative weight of each of the categories within the course.

The Gradebook now has fields in which one can edit the relative weight of the Categories within it.

Note that weights are relative. If we set the two weights here to 3 and 1, respectively, or to 75 and 25, respectively, the results will be the same.

To make things simple for your own calculation, it might be helpful to make the weights add up to 100, but it is not necessary.

We have now set up the relative weight of our two categories.

Perhaps now we want the three quizzes to not be of equal weight, though. Perhaps the third quiz is cumulative while the others are not, and therefore it should have a greater weight than the other two quizzes. We can now manipulate the same settings for the Quizzes category that we just did for the course as a whole.

Here, the aggregation of the quizzes has been changed to weighted mean of grades, and now we can adjust the relative weights of the three quizzes.

Note: If you want the quizzes to be relatively worth however many points each quiz was out of (i.e., in this case, Quiz 1 would have a weight of 10, Quiz 2 a weight of 15, and Quiz 3 a weight of 20), then select Simple weighted mean of grades from the Aggregate drop-down menu.

When you click on the Grades in your course, Moodle brings you to the Grader Report. This gives you an overview of the grades for the whole course.

By default, grades appear as real numbers, i.e., the number of points that a student has attained. The student here has 3/3, 5/9, and 6/6 on the three activities, respectively. The ‘total’ for the activities is out of 100, so the total is calculated as 85.19. This can be useful since, in Lea, one should enter the raw score of assignments rather than percentages.

However, if you want these all displayed as percentages, enter the Course grade settings.

On this tab, you can manipulate the Grade display type and choose that each grade be shown as a Percentage. Then go to the bottom of the page and Save your changes.

You can now see grades displayed as percentages.

Go to the College homepage and select Omnivox from the main menu, or go here.

Use your student ID number and password to login.

If this is your first time accessing Omnivox, click First use? and follow the instructions to create your account.

You will be asked for your 7-digit student number, your permanent code from the Ministry of Education, and your date of birth. You will then be able to set up a password for your account.

You may be prompted to associate an email address with your Omnivox account. You can use your College or personal email address.

You can also skip this step and save it for later. In that case, select Proceed to Omnivox.

This is the Omnivox homepage.

Omnivox is the main portal that you will use to manage your affairs as a student at the College.

From this homepage you can access your courses, find out about College news, access your class schedule, access a general events calendar, and find other important documents.

Here are a few important things to be found on this page:

Links to Léa and Mio.

Notices about new assignment instructions or new documents posted by your instructors. You may sometimes also see here invitations to complete College surveys or other information.

Latest College news.

A little further below, you can find an Events calendar.

You can change the settings to have the calendar display (1) only Academic dates and events, (2) only information about assignments and homework (Léa), or (3) only information about your class times (My courses).

You can also change the calendar format by clicking on Quick view in the top-right corner.

A little further down again, you can find the My Communities tab. This is a list of different groups to which you belong as a student. Within these community groups you can find documents and news items relevant to members of that group.

The Registered Students community contains useful documents for students, including for example a campus map, IPESA (the rules and regulations concerning how students’ classwork is evaluated at the College), and a detailed Registration Guide.

Other groups contain course outlines, information about scholarships, and information about student work opportunities.

The left-hand menu, My Omnivox Services, contains links to some useful services and sources of information. Some of these include:

A listed of cancelled classes. (Using the Omnivox Mobile app., you can register for automatic updates to inform you when your own classes are cancelled.)

A forum to help you arrange carpooling to and from the College.

A procedure for Course Registration.

Your weekly Course Schedule.

Your Personal File where you can update your contact information.

The Progression Chart where you can see your program requirements and your progress.

Results –Collegial Studies Grades Transcript where you can view your course grades and R-score.

Click here for the PowerPoint version of this resource.

Step 1 – Download the Omnivox mobile application.

Omnivox is the main portal that you will use to manage your affairs as a student at the College.

Step 2 – Once downloaded, open the app and click Connect Now.

Step 3 – Select I am a student.

Step 4 – Enter your student ID number into the field that says Omnivox Identifier, and enter your date of birth to confirm your identity.

Step 5 – If you have used Omnivox before, you can enter your Password.

If this is your first time accessing Omnivox, click First use and follow the instructions to create your account.

You will be asked for your 7-digit student ID number, your permanent code from the Ministry of Education, and your date of birth. You will then be able to set up a password for your account.

Step 6 (Optional) – You may be prompted to associate an email address with your Omnivox account. You can use your College or personal email address.

You can also skip this step and save it for later. In that case, select the back arrow < to proceed to Omnivox.

This is the Omnivox homepage.

At the top you will find a News item. You can click on it to see the details and swipe left to see more news items. A full list of recent news events is also found further down on this page.

Below you will find an Events calendar.

You can change the settings to have the calendar display:

(1) only Academic dates and events

(2) only information about assignments and homework (Léa)

(3) only information about your class times (My courses)

To do this, click on the icon to the left of Events.

A little further down, the Communities scroll bar contains a list of different groups to which you belong as a student. Within these community groups you can find documents and news items relevant to members of that group.

The Registered Students community contains useful documents for students, including for example a campus map, IPESA (the rules and regulations concerning how students’ classwork is evaluated at the College), and a detailed Registration Guide.

Other groups contain course outlines, information about scholarships, and information about student work opportunities.

At the bottom of the page you will find a menu with important features.

Clicking on Services will bring you to a list of Omnivox tools and services.

The red icons containing numbers represent new items that you have not yet consulted.

The Services menu contains links to some useful services and sources of information. Various notices, such as invitations to complete surveys, will appear at the top.

Other available tools and resources include:
– A list of cancelled classes at the College.
– Your weekly Course Schedule (which can be displayed in different ways).
– You can consult your final grades and R score.
– A forum to help you arrange carpooling to and from the College.
– A procedure for Course Registration.
– The Progression Chart where you can see your program requirements and your progress.

By selecting Notifications, you can choose to receive notices about your own cancelled classes, new grades, messages, etc. (You can change the settings on your phone to determine how these notifications are displayed.)

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Click here to download the PowerPoint version of this resource.

Mio is the messaging system that students and instructors use to communicate with one another.

To access Mio, log in to Omnivox.

On the Omnivoxhomepage, you can access Mio by clicking on the icon at the top-left of the page. (The same icon is also at the top-left of Léa.)

When you first log in to Omnivox, there will be a notification if you have one or more new Mio messages.

You can also access your Mio messages by clicking on this notification.

This is the Mio inbox. It is similar to many email messaging systems. On the left-hand side, you can view different messages: Received messages (your Inbox), sent messages, drafts that you are working on, flagged items, and deleted items.

Click on a message to view it.

To write a new message, click Compose in the top-left corner.

To respond to a message that you have received, view the message and click Reply.

Whether you are responding to a message or composing a new message, a similar window will appear in which you can enter your message.

You can add/modify the recipients as needed. You can also Attach files from your computer.

How to Write Mios to your Instructor

Your message should always have an informative subject line. (If you are responding to someone else’s message, then the subject line they used will be included automatically.)

A Mio should always have a greeting (e.g., “Hi,” or “Hello”); and it is always best if you can address the particular person from whom you are hoping to receive a response (e.g., “Hello Lisa,” or “Dear Professor Koopman”).

Try to be clear and specific about what you are asking or suggesting. For example, instead of saying, “I missed class” and letting your instructor guess what you want, you can say: “I was unable to attend class. Could you please let me know how I can catch up? Or can we meet in person to discuss this?”

Saving Drafts

If you are writing a message but want to finish and send it later, click Save to save the draft. This will allow you to work on it later and revise it before sending it.

When you are ready to work on the message again, find it in the Draft folder.

Select the message that you want to work on, and then select Edit. This will bring you to a new window in which your message can be edited and from which it can be sent.

Custom Folders/Categories

If you find yourself receiving many messages, some of which contain information that you want to save for later, you might find it helpful to set up categories into which you can archive messages. To do this, click Manage categories in the left-hand menu. On the page that appears, click Add Category and enter in the name you want it to have. Click Save to finish.

The categories that you create will appear in the left-hand menu.

When you get new messages in your Inbox that you want to store in different folders, click on the drop-down menu and select the folder to which you want to move the message.

Click here for the PowerPoint version of this resource.

Mio is the messaging system that students and instructors at the College normally use to communicate with one another.

To access Mio, click the Mio icon at the bottom of Omnivox. The number in the red circle indicates that you have one or more new messages.

Mio is a messaging system much like email.

From the Mio homepage you can review your inbox. The blue circle indicates a message that has not yet been read.

Click on a message to view it.

Once you have read a message, you can return to your inbox by clicking the back arrow.

Or click on Actions for various options…

From here you can choose to Reply to the message, Forward the message to someone else, Categorize the message within a special folder, or mark the message to remind yourself to Reread it later on. You can also flag the message or Delete it.

Create Folders or Categories

If you find yourself receiving many messages, some of which contain information that you want to save for later, you might find it helpful to store messages within categories.

To do this, select Actions and then select Categorize from the drop-down menu.

From the new window, you can select the existing category into which you want to put the message.

You can also create or add a new category.

From the homepage again, you can click on the folder icon to view your default and custom made email folders, including your Inbox, Sent messages, in progress email drafts, and other categories that you have created.

Compose a New Message

From the Mio homepage, again, you can compose a new message by clicking on the pencil icon.

To respond to a message that you have received, view the message and click Reply.

Whether you are responding to a message or composing a new message, a similar window will appear in which you can enter your message.

You can add/modify the recipients as needed. You can also Attach files from your computer.

How to Write Mios to your Instructor
Your message should always have an informative subject line. (If you are responding to someone else’s message, then the subject line they used will be included automatically.)

A Mio should always have a greeting (e.g., “Hi,” or “Hello”); and it is always best if you can address the particular personfrom whom you are hoping to receive a response (e.g., “Hello Lisa,” or “Dear Professor Koopman”).

Try to be clear and specific about what you are asking or suggesting. For example, instead of saying, “I missed class” and letting your instructor guess what you want, you can say: “I was unable to attend class. Could you please let me know how I can catch up? Or can we meet in person to discuss this?”

Saving Drafts
If you are writing a message but want to finish and send it later, click Save to save the draft.

This will allow you to work on it later and revise it before sending it.

When you are ready to work on the message again, find it in the Draft folder.

Select the message that you want to work on, and then select Edit. This will bring you to a new window in which your message can be edited and from which it can be sent.

Custom Folders/Categories
If you find yourself receiving many messages, some of which contain information that you want to save for later, you might find it helpful to set up categories into which you can archive messages. To do this, click Manage categories in the left-hand menu. On the page that appears, click Add a category and enter in the name you want it to have. Click Save to finish.

The categories that you create will appear in the left-hand menu.

When you get new messages in your Inbox that you want to store in different folders, click on the drop-down menu and select the folder to which you want to move the message.

Click here for the PowerPoint version of this resource.

Léa is used to manage class work. Through Léa, you can access important documents that your instructor has sent you for class. You can sometimes see assignment instructors here and upload your assignments if your instructor elects to do this online through Léa.

Click on the icon at the bottom of Omnivox to go to Léa.

The Léa mobile application homepage shows an overview of information pertaining to your classes.

The small numbers in green circles indicate items that you have not yet consulted.

The page links to important resources related to your classes, including:
– Class Documents available for download (such as readings and lecture notes).
– Assignments posted to your classes.
– Grades that you have received on assignments.
– An account of your Absences.
– A calendar of Events related to your classes (such as assignment due dates).

At the top, you can change the semester and elect to view a specific class by itself. If you want to view a specific class within the currently selected semester, you can also swipe left.

While the mobile application version of Léa is handy for quickly checking upcoming deadlines and verifying other information, the desktop version will usually be better for uploading assignments and reviewing documents.

Most written and multi-media assignments should be done on a computer.

You can find the desktop version by logging into Omnivox online and navigating to Léa.

Léa is the platform that you can use to keep up with your classes and schoolwork. On Léa, you can find your course outlines, readings and documents, assignment details and submission links, and view your grades.

To access Léa, login to Omnivox first.

On the Omnivox homepage, you can access Léa by clicking on the icon or by clicking on any of the Léa notices that appear.

The Léa homepage contains little overviews of each of your courses and a calendar that lists important course-related dates for all of your classes (assignment and quiz dates, etc).

In the left-hand navigation pane, you can select the term and particular course that you want to view.

The title indicates which class you are viewing.

From here, you can view the details of class assignments, course documents (such as the course outline, readings, lecture slides, video links), and information about your teachers, such as their office hours and availability.

If your instructor has set up the Class Forum, you can also access that here; and you can view your current Grades in the course when those have been input by your instructor.

To see your assignments, place your cursor over ‘Assignments’. Summary of assignments will show you a list of your courses and their corresponding assignments. If you click on List, this will bring you to the detailed assignment list for the currently selected course.

This is the assignment list for a particular course.

The star indicates a new assignment that you have not viewed.

The blue document name and green checkmark show an assignment that you have already submitted.

When the green arrow icon is illuminated, it means that your instructor has uploaded feedback on your assignment. Click on the arrow to download it.

To view assignment instructions or upload your assignment (when your instructor has set this up to be done on Léa), click on the blue assignment link.

Clicking on the assignment will bring up a new window. Here you can see the assignment instructions and the assignment submission deadline.

You can upload your assignment from your computer.

Optionally, you can also leave a message for your instructor.

Your instructors can post readings, website links, videos, slides, or other assignment materials for you in Léa.

Go to Course documents in the left-hand menu.

From the drop-down menu, you can select Summary to see an overview of documents in all of your classes, or you can select List to see the documents posted in a single class.

This is the document list for a particular course. The Course outline will usually be displayed at the top. This is the document you can consult for details about your course as a whole.

Other kinds of documents will be listed below. The star icon indicates new documents that you have not yet viewed.

Your instructor may also specify the date by which you should consult a document, read a text, or watch a video. If so, that date will be displayed below the document.

Most instructors keep an attendance list. Sometimes instructors will record student absences into Léa. When they do, this will be visible to the student, to Student Services, and to the Dean. To view your absences, go to List of my absences.

Below are the download links to the PowerPoint version this resource.

A Guide to LEA

Go to https://champlaincollege-lennoxville.omnivox.ca/

Or

Navigate to the College homepage and select Omnivox at the top:

Make sure that the “Employees” tab is selected rather than the “Students” tab.

Enter your Employee ID number and your password.

Note that Omnivox requires your ID number and not your Champlain username (e.g. JDoe).

If this is your first time logging in, click on “First use?” and follow the prompts.

This is the Omnivox Home Page. On the top left, select the “Léa” icon.

This page also contains links to other important information and resources, including Mio (the messaging system that we primarily use with students), faculty information and paystubs, a calendar for College-wide events, news, and other important links.

This brings us to the Léa home page. This is the basic platform through which you should manage your classes. Zoom, Moodle, Teams, and other online resources should be accessible to students through their Léa class.

From here you can see an overview of all of your courses, as well as a calendar that is automatically populated with assignment due dates or other deadlines that you have set up.

The navigation pane on the left shows the current class that you are viewing and allows you to navigate to the announcements, the grade book, distributed documents, and other info.

In the navigation pane on the left, place your cursor over ‘Distributed documents/videos’.

Select ‘Lists’ from the drop-down menu. This will show you all the content that you have uploaded in a given course (whichever course you are currently navigating).

(Selecting ‘Documents’ will show you an overview of the content you have uploaded for all of your courses.)

At the top of this page, there are various options to add content. You can distribute a document or file contained on your computer, post a link to a video (which will play in Omnivox), or post a URL/web link.

To distribute a PDF, Word File, or other content from your computer, click on ‘Distribute a file stored on your computer’.

A similar window will appear regardless of what kind of content you are making available to your students.

Title: Enter an appropriate title that will allow students to easily figure out which document is which.

Description: This information appears directly under the item in the list of documents visible to students.

Category: These are helpful for organization.

Target audience: Is this document for this particular class, for all sections of this course, or for all of your classes?

Distributed: Should the document be visible immediately to students or only during certain dates?

Reading date: Is there a date by which students should have read/viewed this document? Any date selected here will appear under the link to the document that students see, and in the calendars in Léa and Omnivox.

Use the Category drop-down menu to select the category (if any) in which you want to place your document, video, or link.

‘Course outline’ is a default category. Only one document can be uploaded here.

If you want to add a new category (e.g., ‘Comprehension Questions’ or ‘Class Slides’), select ‘Other’. The page will reload and an option to name and create a new category will appear.

Fill in the required information and follow the prompts to select the file from your computer to be uploaded.

Similar steps are required to post a video or a web link.

Underneath is an example of the documents page that students will see.

Having well-chosen categories can help keep things organized.

Note the reading deadlines underneath the texts here.

Have students downloaded the readings or consulted materials?

You can see how many students have consulted a document; and by clicking on these numbers, you can see specifically which students have and have not consulted a document.

When you put your cursor over an uploaded document or a category, little arrow icons appear allowing you to rearrange your lists.

You can move documents around within a category, and you can move categories around within the broader list.

The large arrow on the left moves an item one spot. The double arrow on the right moves an item to the top or bottom of a list. Use the check box to select multiple items to move simultaneously.

Selecting ‘Add distributed documents from another class’ will give you several options to choose from.

You can select a previous (or current) semester as well as the class from which you want to take material.

(Although Léa gives you the option to select other teachers’ content, this will only be available if other teachers have elected to make their content publicly available.)
You can elect to either retain the document distribution dates or else create new ones (as is usually the appropriate option).

You can select one or more documents to import by checking the relevant boxes.

A similar operation can be done to import Evaluation Charts and assignment instructions.

If you select ‘Online Gradebook’, then ‘Summary’, from the left hand navigation pane, it will bring you to a summary of your class assignments or assessments, as well as a snapshot of students’ individual grades and class averages.

The chart summarizes the grades for the assignments that you have previously set up in the Grade Evaluation Chart for the course.

To set up your Gradebook and create assessments, navigate to ‘Online Gradebook’ and select ‘Evaluation Chart for course’.

When you have posted one or more assignments for a course, those will appear here and can be altered. In addition, you will have the option to add assessments.

You can add assessment categories (i.e., Quizzes, Homework, Journal Entries, etc.) or individual assessments/assignments.

To add an assessment, select ‘Add an assessment’.

Give the assessment item a title. This is the title that students will see, so make it informative.

Select an assignment Category if needed. You can create a new category by selecting ‘Add a category’. The page will refresh and a place will be made for you to enter a Category title.

Put in a denominator (i.e., out of how many marks the assessment will be) and the weight of the assignment. These values can always be changed later as you build the course.

Select the assessment date. This deadline will appear for students in the Léa and Omnivox calendars.

When you are finished, click Add.

Alternatively, you can start by creating an assessment Category. The categories are useful if you want to include several small assignments within a broader assessment (e.g., several short quizzes, journal entries, reading responses, etc).

To do this, return to the Evaluation Chart and select Add a category.

Here you can set up the category parameters.

If you make the ‘weight a function of assessments included in this category’, then the relative weight of this category for the final grade will simply be the sum of the weights of the individual assignments in it.

If you elect to assign a ‘fixed weight for this category’, then you can decide, for example, that all the quizzes or homework assignments together will be worth X% of the final grade. With this setting, all assessments in this category will have the same relative weight (even if they are graded on different denominators).

Specific Rules for this category

You can elect, for example, to discard the lowest one or two results/grades obtained in this category. This is useful if you have small, frequent assessments but you want to allow students the opportunity to skip one or two, or else have the lowest mark not count for the final grade.

In addition, sometimes students must pass a final summative assessment in order to obtain a 60% passing grade in the course. By putting the final summative assessment(s) in this category, you can automatically set this rule for the calculation of the final grade.

You can also elect to import your Evaluation Chart from another one of your classes. This is helpful if you have multiple sections of a course in a given semester or if you are teaching a course that you have taught in the past.

Use the navigation pane to navigate to the ‘Evaluation Chart for course’ and select ‘Import the Evaluation Chart from Another Class’.

You can also elect to make your evaluation chart available to other instructors.

Select a term, search through your own courses or among the materials made available by other instructors; and then select the particular class from which you want to import the Evaluation Chart.

Select whether you want to keep the assessment dates from the other course. Usually you will not want this (especially if you are borrowing an evaluation chart from a previous semester). However, this might be useful in instances in which you have multiple sections of the same course in a given semester and the assessment dates are the same for all of them.

When you set up the Evaluation Chart, you are setting up a gradebook that you can use and which your students can see. Some of the assessments in this chart might correspond to in-class work or other assessments that students submit in person, on Moodle, or elsewhere. In that case, you will simply use this Evaluation Chart to keep track of grades.

However, you might want students to submit work for a particular assessment directly on Léa. For that, you can use the Léa Dropbox…

The easiest way to set up a Léa submission Dropbox for an assessment is to first set up the Evaluation Chart.

Then you can edit specific assignment instructions, including submission instructions. To do this, click on the icon to the right of an assessment item.

From this page you can modify some of the assignment/assessment parameters (title, due date, category, etc).

Importantly, you can add assignment instructions here, either by entering text or uploading a document that contains the assignment instructions.

To change how the assignment is to be submitted by students, scroll down…

If you want students to upload their assignment submissions into the Léa Dropbox, select The students’ assignments are submitted via Léa.

Set the submission deadline. Decide whether students can submit late assignments and whether students can submit several submissions.

(Students occasionally upload the wrong document, or upload an assignment and then do a last minute-edit before the deadline. In these cases, allowing several submissions will permit the student to replace his/her original submission. You will still be able to view all the documents that each student has uploaded.)

Once you have set an assignment to be submitted on Léa, a Léa Dropbox link will be created for students.

To view the Léa Dropbox for a class, go to the navigation pane, select ‘Assignments and Dropbox’, and select ‘List’.

The table displays how many students have consulted the assignment instructions and how many have submitted their assignments.

To view the student submissions, click on the blue fraction (m/n) under ‘Assignments submitted’.

To review the assignment parameters, click on the blue assignment item title.

This is an example of the Léa Dropbox page for a particular assessment/assignment.

The table shows submissions that can be downloaded by the instructor by clicking on the blue arrows. You can download submissions individually by clicking on a specific student’s submission; or you can elect to download all the submissions at once.

The star represents a student submission that the instructor has not yet downloaded. (This is handy for when a student submits an assignment late after the instructor has downloaded all the others.)

Unsubmitted and late assignments are indicated in red.

Feedback files uploaded by the instructor can be downloaded again for viewing by clicking on the green arrows.

To input grades for an assessment—grades that students will see and which will be recorded in the Evaluation Chart—go to ‘Online Gradebook’ in the navigation pane and select ‘Enter results’.

This brings you to the page in which all the course assignments are listed.

Note that this page looks practically identical to the ‘Evaluation Chart’ page from which you can change the gradebook itself rather than enter grades!

To submit grades for a particular assignment, simply click on the assignment title in blue.

Tip: Sometimes it happens that you set up a gradebook at the beginning of the semester, but later when you have created a quiz or assignment, you decide that the grade should be out of, say, 15 marks instead of 10.

Before entering grades, make sure that the denominator (the ‘Out of’) number is correct.

If it is not, you can update this in the Evaluation Chart. You can do this by going to ‘Online Gradebook’ in the navigation pane and selecting ‘Evaluation Chart for the Course’. Then you can select the assignment in question and change the denominator.

To enter grades…

Having gone to the ‘Enter Results’ page and selected the assignment for which you would like to enter grades, you will have several options.

You can input grades manually (from a physical list, for example, if you graded assignments or quizzes by hand). To do this, simply enter the marks in the space provided.

You can also Import marks for a whole class from a spreadsheet.

This feature is useful when you are taking grades from other software or platforms (Moodle, etc.) that produce a spreadsheet of results. If you have to create this spreadsheet manually, then in many cases you might be better off simply inputting the student grades manually into Léa.

To import results from a spreadsheet, click on the ‘Import results’ icon.

A window will open with instructions.

Open your spreadsheet. Make sure that (1) student ID numbers, (2) student assignment grades, and (3), if desired, a comment corresponding to each grade appear in adjacent columns.

The grade should be the nominator in the fraction representing the student’s results; so if a student obtained 12/15 on a quiz, then the grade to be assigned is 12. The denominator (15) should have already been set up in the Evaluation Chart. (I.e., you usually cannot enter results as a percentage.)

Copy all the necessary rows (corresponding to the number of students in the class) from your spreadsheet, including the ID numbers, grades, and (if desired) comments. Paste these into the ‘Results to Import’ pane and select to Import the results.

You can also manually enter individual comments for each student by clicking on the page icon next to the student’s mark. (This will be time-consuming, and there will usually be better strategies if you want to leave an individual comment for every student individually.)

And finally, you can upload a comment for the whole class by clicking on ‘Add a comment’.

When you have entered student grades, you can save them.

You can choose what information will be transmitted to students: No information, information about their own results, or information about their own results as well as the class average.

How to upload individual feedback files for all students?

What if students have submitted essays or other documents and you want to give them individual feedback files or corrected essays?

Navigate again to the Léa Dropbox and select the individual assessment for which you want to upload feedback files.

From this page, you can do a batch download of all the assignments that have been submitted. This will download all of the assignments into a Zip file.

If these are essays, for example, then you can edit each student’s document directly in the file, save it again to your computer (or wherever you want), and then upload all the feedback files at once.

Alternatively, if you downloaded student essays on Turnitin, or if you have generated feedback files in another way, you can still upload a set of corrected feedback files all at once.

To do this, click on ‘Read instructions and transfer the corrected copies of the assignments’.

Follow the instructions in the panel that opens.

On your computer, arrange the student files. A feedback file name must include the student’s ID number. This is how Léa will match each file to the correct student.

(Note: If students submitted their assignments in the Léa Dropbox and you downloaded these, then the files will already be labeled with the student ID numbers.)

Create a Zip file or compressed folder containing the feedback files. Name the file “Assignments.zip”.

In Léa, select the ‘Choose File’ button, find the correct Zip file on your computer, and select ‘Transmit’ to upload it.

Note: Uploading feedback files in this way does not assign grades in the evaluation chart. If you upload feedback files for an assignment in the Dropbox, you will still have to navigate to the Gradebook, select ‘Enter results’, and then input the numerical grades.

To submit final grades at the end of the term, go to the navigation pane. Place the cursor over ‘Online Gradebook’, and then select ‘Submit final grades’ from the drop-down menu.

Select the class for which you want to submit grades and follow the prompts.

First, follow this link.

When signing up DO NOT “Log in with your institution”.

Sign up using your “@crcmail.net” account and a password of your choice.

You will be asked to confirm your email and then log in.

Once completed and logged in, you can access your Account Settings.

You will see your account has been automatically added to Champlain College Saint-Lambert, this is normal and expected.

When logged you will be directed to the following page:

From here you can create and import events, create folders to organize your events, and export results of all events (boxed off in blue)

All events created are seen in the yellow box. If you wish to delete an event or see options, navigate over the three dots associated with the event.

Here you can Moderate, Compare, Duplicate, Share, Export results to Excel, or Delete. You can also delete the event by checking the box on the left of your event and selecting the trashcan at the top.

Moderate: Connect to a second device using “Moderator Mode.” Allows you to manage slides, votes, and participant messages before displaying on the screen.

Compare: Compare will create a duplicate of the event to allow you to compare it to the original

Duplicate: Will create a duplicate of selected event

Share: Share your event with a colleague

Export results to Excel: Export the event results to an Excel file

Delete: Delete selected event

If an event was Deleted by accident, you have 30 days to restore it before the event is lost forever

Creating an Event

There are two options when creating an event, start from scratch (with option to import questions) or import an entire event.

When importing an event, you have two options:

• From a colleague’s event, using the event code. The event code can be seen in the brackets [ ]
• From Moodle (using an XML file), this process may take several minutes

For now, we will focus on creating an event…

Once selected “Create Event” you will see the following page.

A premade slide showing how to participate is in the presentation by default. There is also an examples gallery to give inspiration which can be directly imported to your event.

You will also notice the Import Questions button, here you can import questions from Excel or CSV files and previous events you’ve created.

This is also where you can name your event and set a participation code if the default is undesired.

All types of questions available for the event are shown, simply click to configure your question and add to the event.

Once all your questions are configured, if you`d like to reorder them simply click and drag. To view the question, click on the Display button.

Before presenting to a class, check all settings to be sure it is set as intended.

Checking if message wall and Participant Pace are active, Votes is where you event questions are located.

Next is to check settings for point scoring (competition mode), allowing of the confusion button, tracking usernames, and if results are displayed.

“More Settings” will allow you to set a color scheme, configure if students can answer by SMS or solely on the web, and allow students to answer in teams. Other settings include sending custom individual reports to participants, and option to export the event to Excel or XML format.

Once completed you are ready to have your students connect and participate!

Testing Your Event

Connect to your event as a participant, either by browser or phone.

Then return to your presenter screen to begin the event.

Launch the first question, answer as you wish to see what your participants will experience once submitting their answer.

Once completed with your event, reset the event. This will delete any data and reset it to zero before your real presentation

Hosting the Event

When ready to host the event, have your students navigate to the URL which will look like this:

https://app.wooclap.com/[Event Code]?from=event-page

They can also go to wooclap.com and enter the Event Code as seen below:

Once in the event, if they do not have an account, they will set a username:

The confusion button can be found at the top banner if allowed in the settings:

The teacher will be notified at the top of their screen, with the number of confused students:

As you go through the questions, this is what is visible for each user. The student simply sees the question, as the teacher sees the results as they come in.

The student cannot see the next question until the teacher has changed slides.

Student View

Teacher View

Once done all the questions, it will cycle back to the beginning.

PowerPoint

There are two options with this integration:

• Import your PowerPoint presentation into WooClap
• Adding WooClap questions using a PowerPoint add-in

Importing your PP Presentation into WooClap

Before we begin there is one thing to keep in mind when importing a PP into WooClap, all animations and hyperlinks will be lost.

Begin by creating a new event within WooClap, you can create questions to put throughout your presentation now.

Once you are ready to import your presentation, click on “Add Presentation”, and import the desired file.

You will notice you can import PDF files as well.

Once imported, you will see the PP on the right-hand side, here you can adjust settings and insert your WooClap questions throughout your presentation:

Now simple click and drag your WooClap questions where desired, they do not have to put in order throughout the PP and can be repeated if desired.

Each question will appear as a slide in your PP when presenting.

When presenting this is what it will appear for both ends

Teacher

Student

Students will only see this screen when a question appears, the PP slides are not seen.

Importing WooClap questions into your PowerPoint

Note when using this method, it is not recommended to use questions from different events. Also, when using the PP add-in, it does not allow the message wall nor can you publish a Participant Pace questionnaire (asynchronous questionnaire).

To begin, open PP and the presentation you wish to add questions to. Navigate to the Insert tab and click on “My Add-Ins”.

Once opened go to the “Admin Managed” tab, WooClap should be visible.

You will see a slide with WooClap, you will be prompted to press Start and log into your account.

Now you can select your event, and which question to insert into the slide.

And your question has been added to the PowerPoint!

You will only need to login for the first question inserted. Every question is a slide within your PowerPoint.

Adding WooClap as a Moodle Activity

With this integration, you can easily create an activity either by duplicating a WooClap event or by importing a Moodle quiz!

Once added and visible, if one clicks on the activity, they will be taken to WooClap automatically to complete.

WooClap within Teams

WooClap can also be added to your classroom Teams, it will create a tab allowing them to do the event directly within Teams.

Begin by adding a tab to your Teams, you may have to begin typing WooClap to find the tab as seen below.

Select Add, you will then be prompted to create a new event or select an existing one.

Once you’ve selected your event, or created a name, save the tab.

You will see it posted to the top, here are the teacher and students views.

Teacher

Student

To log in, begin by going to zoom.us as highlighted in the image below.

Now, login using username@crcmail.net and your password (Same as your laptop password).

Next, you will receive an email with a verification code which you will enter on the zoom.us site to complete your login.

When logged in, navigating to the meetings tab will allow you to schedule your meeting.

You will notice a passcode you can give to members to access the meeting.

Once done, it will look like the image below. Highlighted are the ways to invite others to your meeting. Circles in red are the ways to begin the meeting.

To download the desktop Zoom program, you can follow either of the following options:

You can simply join a test meeting by following this link and clicking on Join; a download will automatically begin.

OR

You can follow this link and a download will automatically begin.

Once installed, you can open your Zoom app to sign in using username@crcmail.net and your password (same one that you use on your laptop).

After logging in, it will look somewhat like the image below.

Scheduling and joining meetings will be the same as if you are using Zoom through a browser.

Step 1 – Press the power button to turn on the TV.

**The power button turns to white when the TV is powered on and to red when the TV is powered off**

Step 2 – To use the conference system, make sure the power bar below the camera is turned on.

To disable the conference system, make sure the power bar below the camera is turned off.

**The power bar is turned on when the light indicator turns blue. The power bar is turned off when this indicator is unlit**

**The camera does not have a built-in recording feature. It can only record and store images using the appropriate application while connected to a laptop**

Step 3 – Locate the HDMI cable on the table.

Step 4 – Connect the HDMI to the laptop.

** This cable connects both the laptop’s video and sound to the TV – No need for a separate audio cable**

Step 5 – Locate USB-C power and data cable on the table.

Then, connect the cable to the laptop.

** This cable connects the power, the internet and the conference system to the laptop**

Step 6 – Press the Windows key and P on the keyboard to bring up the display menu.

Step 7 – Select the Duplicate option to have the laptop’s screen duplicate to the TV.

**Steps 7 and 8 may not be necessary on some laptops**

Step 8 – From the laptop, open the desired conference application (Teams, Zoom, etc.)

When done, please unplug the HDMI and the USB-C cable from the laptop and power off the TV

Step 1 – Press the power button to turn on the large TV.

Note: the power button turns to white when the TV is powered on and to red when the TV is powered off.

Step 2 – Press the power button to turn on the small TV.

Note: the power button is underneath the TV by the LG logo.

Note on the TVs: The TVs are configured to display the same content. It is not possible to display content specifically to a TV but not the other.

Step 3 – Locate USB-C power and data cable on the table.

Step 4 – Connect the USB-C power and data cable to the laptop.

Note: this cable connects the power, the Internet and the conference system to the laptop.

Step 5 – Press the Windows key and P key to bring the display menu.

Step 6 – Select the Duplicate option to have the laptop’s screen shared with the TV.

Note: Steps 5 and 6 may not be necessary on some laptops.

Step 7 – From the laptop, open the desired conference application (Teams, Zoom, etc.).

Step 8 – When done, unplug the USB-C cables from the laptop and power off the TVs.

Using the laptop from a distance

Step 1 – Disconnect the HDMI transmitter and its associated USB cable from the docking station on the desk.

Note: Do not disconnect the USB cable from the HDMI transmitter.

Step 2 – Connect the HDMI cable and USB cables to their respective port on the laptop.

Note: The USB cable may not be needed on some laptops.

Step 3 – Wait 10 seconds for the transmitter to connect to the TVs.

Step 4 – When done, reconnect the HDMI transmitter and its associated USB cable to the docking station on the desk.

Step 1 – Use the remote power button to turn on the TV.

Step 2 – To use the conference system, make sure the power bar on the side table is turned on.

To disable the conference system, make sure the power bar below the camera is turned off.

The power bar is turned on when the light indicator turns blue – The power bar is turned off when this indicator is unlit.

The camera does not have a built-in recording feature. It can only record and store images using the appropriate application while connected to a laptop.

Step 3 – Locate the HDMI cable on the side table.

Step 4 – Connect the HDMI cable to the laptop.

(This cable connects the laptop’s video and sound to the TV)

Step 5 – Locate the USB-C power and data cable on the side table.

Step 6 – Connect the USB-C power and data cable to the laptop.

(This cable connects the power, the internet, and the conference system to the laptop)

Step 7 – Press the Windows key and the “P” key to bring up the display menu.

Step 8 – Select the Duplicate option to have the laptop’s screen shared with the TV.

**Steps 7 and 8 may not be necessary on some laptops.

Step 9 – From the laptop, open the desired conference application (Teams, Zoom,etc.).

When done, unplug the HDMI and the USB-C cables from the laptop and power off the TV.

[1] Computer – [2] DVD and VHS Player – [3] Sound System

[1] Monitor – [2] Keyboard and Mouse

Projector Panel

Step 1 – Make sure the monitor is turned on.

If you see an orange light from the monitor, the monitor is on. Otherwise, press the power button to turn it on:

Step 2 – Turn on the computer.

Step 3 – Using the keyboard, press [Ctrl] + [Alt] + [Delete] simultaneously:

WARNING: Do NOT login to a computer if it has not been restarted or powered off. This is to prevent viruses from spreading through your USB key or potentially infecting your Champlain and/or home computer.

Step 4 – Login to the computer using the shared account. If you do not know what the login is, please email IT-Support-Lennox@crcmail.net or come see us at the Help Desk.

Step 5 – Wait for the login process to complete.

Step 6 – Open the projector.

Press the COMPUT. button on the projector panel.

Pressing COMPUT. will turn off the classroom lights, lower the projection screen and turn on the projector.

Step 7 – Wait for the projector to turn on.

Step 1 – Press SYSTEM OFF on the projector panel.

Step 2 – Press YES on the touch screen from the projector panel.

Step 3 – Wait until the system shutdown process is complete.

Step 4 – Shut down or restart the computer itself.

Step 1 – Open the computer’s DVD drive.

Step 2 – Insert the DVD into the DVD drive.

Once the DVD is inserted, either gently push on the front of the opened DVD drive, or press the open button again.

Step 3 – Double-click on the Play DVD icon on the desktop.

[1] Video Cable – [2] Audio Cable

Wall ports for the [1] Audio cable – [2] Video cables

Projector Panel

Network Cable

Wall port for the network cable

Step 1 – Place a Champlain on the designated table:

Step 2 – Make sure to connect the power adapter from the wall outlet to the laptop.

Step 3 – Turn on the laptop (if not already on).

Step 4 – Connect the network cable to your network port (This can be at the back or on either side of your laptop, or connect to the Wi-Fi.

Step 5 – Connect the network cable to the network port on the wall (if using cable)

Step 6 – Locate the audio and video ports on the laptop.

Step 7 – Connect the audio and video cables to the laptop (If an HDMI is present, you do not need an audio cable, the HDMI cable will do both audio and video).

Step 8 – Turn on the projector.

If using a VGA (for video) and AUX (for audio), press the VGA button on the control panel.

OR

If using HDMI, press the HDMI button on the control panel.

If confused about which wire goes where, please refer to the following:

Network Cable:

Goes into network port:

HDMI Cable:

Goes into HDMI port:

VGA Cable:

Goes into VGA port:

When done with the system, you can shut down your laptop, unplug the cables and shut down the projector.

To shut down the projector:

Press SYSTEM OFF on the projector panel.

Pressing the “SYSTEM OFF” button will raise the projection screen and turn the projector off.

Step 1 – Take the external DVD drive and its USB cable from the laptop bag.

Step 2 – Locate the USB port on the laptop.

Step 3 – Connect the USB cable to the laptop.

Step 4 – Open the external DVD drive using the open button.

Step 5 – Insert the DVD into the external DVD drive, one the DVD is inserted, gently close the DVD drive.

Step 6 – Double-click on the VLC Media Player icon on the desktop.

Step 7 – Click on the Play button.

Step 8 – Click on the Disc tab.

Step 9 – Click on the “Play” Button.

With the exception of C345, every smart classroom in the Champlain building is equipped with a camera and microphones.

Here are the components you will find with the camera system:

Main controller and primary microphone

Camera system’s remote

Secondary microphones

The camera system is connected to a power bar attached to the side of the computer cabinet.

To turn the camera system on or off, simply press the power bar switch to the desired position.

There is a light indicator to display the status of the power bar.

If the light is off, the power bar is turned off:

If the light is on, the power bar is turned on

Step 1 – Turn on the computer and the monitor:

Step 2 – Sign in with your computer account.

Once signed in, the camera will automatically turn on and become available to use.

**The camera system cannot be used with a laptop at the moment**

Turning on the projector

The camera system is independent from the projector. It can record the blackboard and it can record the projection screen.

Adjusting the camera’s zoom and position

The buttons “1” and “2” are pre-recorded positions you can use to quickly adjust the zoom and position of the camera.

Camera status

Camera inactive:

Camera active but not functioning:

Camera active and functioning:

When starting at the college, you should get a paper that includes your phone extension and password/security pin.

This is the information that you will enter to login to your phone and also to access your voicemails.

If you did not recieve this information or have forgotten it, please either send an email to IT-Support-Lennox@crcmail.net or come see us at the Help Desk.

To change your greeting, you can follow the following steps:

Step 1 – When at the main interface of your phone, press the button under “Features”.

Step 2 – Scroll down until you get to Visual Voice.

Step 3 – Press the button under “Select”.

Step 4 – It will ask you to enter your passcode, this is the same as the password/security pin that you used to login to your phone.

Step 5 – Press the button under “Done”.

Step 6 – Scroll down until you see “Greeting”.

Step 7 – Press the button under “Select”.

Step 8 – Press the button under “Record”.

This will allow you to record your own greeting.

You can also listen to your greeting by pressing the button underneath “Listen”.

By default, all voicemails are forwarded to your email.

However, if you want to access them through your phone, follow these steps:

Step 1 – When at the main interface of your phone, press the button under “Features”.

Step 2 – Scroll down until you get to Visual Voice.

Step 3 – Press the button under “Select”.

Step 4 – It will ask you to enter your passcode, this is the same as the password/security pin that you used to login to your phone.

Step 5 – Press the button under “Done”.

From here, you can listen to your voicemails, change your greeting, and change your passcode.

To call a phone number from outside of the college:

Press 9, put the phone number, then proceed to call as usual.

On the right-hand side of the table, there is a small panel. This panel is used to adjust the table, as well as configure pre-set heights:

The up and down arrows adjust the height, in the middle you can see the actual height of the table. The buttons 1,2, and 3 are where one can pre-set heights on the table.

Standing

Sitting

An overhead view

Simply plug in your laptop, set it to duplicate, turn on the classroom projector as normally, and you are ready to go!

If you have any issues, verify your laptop display is set to “duplicate” and the projector panel Source is set to “comp”.

To check if your screen is set to duplicated, hit the Windows key on your keyboard and the “P” key.