IT Tutorials

Security

Multi-Factor Authentication

Due to security reasons, multi-factor authentication (MFA) is put on all accounts.

 

MFA allows you to verify your identity with a second method, which decreases the risks of security issues such as fraudulent sign-ins.

 

To do MFA using the Microsoft Authenticator app, follow the steps below.

 

To do MFA using SMS (your phone number), click here.

 

If you do not always have an internet connection (no phone data), click here after following the MFA Using the Microsoft Authenticator App tutorial.

 

If you do not have a phone – please come see us at the Help Desk.

MFA Using the Microsoft Authenticator App

Step 1 – Click here to add an authenticator method to your profile.

 

Next time you try to login, you might get this message:

Step 2 – Click on Next.

Step 3 – Click on Next again.

Step 4 – Download and open the Microsoft Authenticator app – must be on mobile

Follow this link for the apple installation

Follow this link for android installation

Step 5  – The first thing you might see is a page saying “respects your privacy”.

Click I agree.

Step 6 – Select the option: Scan a QR code.

**If a popup asks to give permission for the camera, click OK so you will be able to scan the code.**

Step 7 – After scanning with your phone, go back to your computer/laptop and press Next.

Step 8 – You will get prompted to try it out.

Step 9 – On your phone, enter the number provided to you by the website.

**You might get asked to put your fingerprint, phone password, or face recognition (this is to make sure it is actually you and not someone who somehow stole your phone).**

Step 10 – After following the steps on your mobile device, you should get to this screen on your laptop/computer.

Click Next.

Step 11 – Click Done to continue signing in.

This is what might pop up on your phone next time log in:

You should either click on the notification or go directly to the Microsoft authentication app you’ve downloaded previously.

You can then proceed to enter the number provided to you by the website.

If you do not want to get asked to approve next time, you can check the “Don’t ask again for 90 days” checkbox.

MFA using SMS (Your Phone Number)

Step 1 – Click here to add an authenticator method to your profile.

Next time you try to login, you might get this message:

Step 2 – Click on I want to set up a different method.

Step 3 – Select Phone from the drop-down box then click on Confirm.

Step 4 – Enter your phone number in the appropriate box then click on Next.

Step 5 – Enter the code sent to your phone then click on Next.

Step 6 – Click on Done.

MFA Using Code Generation

Step 1 – Click here.

Step 2 – Login to your @crc-lennox.qc.ca account.

Step 3 – Next to Default sign-in method, click on Change.

Step 4 – A pop-up should appear, click on the box and select App based authentication or hardware token – code.

Step 5 – Click on Confirm.

Step 6 – Next time you will be prompted to do MFA, you will get the following message:

Step 7 – Open the Microsoft Authenticator app

Step 8 – Press on your account, you will get brought to the following page:

You need to put the One-time password code. Make sure to enter the code within the time limit – if there’s 1 second left, just wait for the next code.

For any questions, do not hesitate to contact us at:

IT-Support-Lennox@crcmail.net

If you would like some in-person assistance with setting up your MFA, please bring your laptop and smartphone to the IT help desk in C251. Our hours of operation are 8:00 AM to 5:00 PM Mon-Fri

Password Changes

**Passwords must be changed after 90 days**

 

Passwords must meet the following complexity requirements:

Must be 8 characters or more in length

Your password cannot contain your username

You cannot reuse any of your previous 10 passwords.

Passwords must contain characters from 3 of the following categories:

 

This is the password for your Windows user account which you use for the following:

Signing into your college laptop or any college computer

Your Champlain email and Office 365

Connecting to the Wifi

 

Your passwords in Omnivox or Clara will NOT be affected.

 

Follow the tutorial below to guide you through changing your password:

Step 1 – CTRL+ALT+DEL and then go to Change a password.

Step 2 – You will be asked to enter your old password as well as your new password which you must enter twice to confirm.

Once done, hit the arrow to proceed.

A confirmation screen will confirm your password has been changed.

Once your password is changed you may be prompted to re-enter it on your mobile device or any other device that use your college email account.

 

**You will also need to “Forget the network” in your Wi-Fi settings and re-enter your information with the new password.**

Password Reset

Step 1 – Go to the website: https://aka.ms/sspr

Step 2 – Enter your Champlain email address (ending in @crc-lennox.qc.ca)

 

Step 3 – Enter the characters from the picture provided.

 

Step 4 – Click Next.

Step 5 – Select the option I forgot my password.

 

Step 6 – Click Next.

 

Step 7 – Choose the option Enter a code from my authenticator app.

 

Step 8 – From your smart phone, use your Multifactor Authenticator (MFA) to generate the required authentication code.

Note: The code is obtained by opening the Microsoft Authenticator app on the phone that was used to set up the MFA and pressing the Champlain Regional College button from the list.

 

Step 9 – Enter the MFA code on the website.

 

Step 10 – Click Next.

 

Step 11 – Enter a new password in the Enter a new password.

 

Step 12 – Enter the same password in the Confirm new password.

 

Step 13 – Click Finish.

 

The password must be changed every 90 days with the following requirements:

  • Must be 8 characters or more in length
  • Cannot contain your username
  • Cannot reuse any of the previous 10 passwords
  • Must contain characters from 3 of the following categories:
    • Uppercase letters
    • Lowercase letters
    • Numbers
    • Special Characters
      (~!@#$%^&*_-+=`|\(){}[]:;”‘<>,.?/)
Sharing Documents Securely Via OneDrive

Sharing files can be a great way to share information or collaborate. You can choose to allow your files to be viewed by others, or you can allow others to edit them and collaborate with you.

You can set the document to be accessible to anyone with the link, or an added security feature of “by invitation only”, to make files accessible only to individuals or groups that you choose.

The files on your OneDrive are private until you share them. Keep in mind that when you share folders with Edit permissions, they will be able to save those folders to their own OneDrive.

Contents

Getting Started

Secure Sharing Directly from an Open Document

Secure Sharing Online Through OneDrive

To Copy or Send the Link

More Detail on Sharing Options

Removing Access

Getting Started

Using a browser of choice (Chrome, Firefox, Edge, etc.) go to the office.com portal.

There are two places you can share the document:

  • From an open document
  • Online through OneDrive

 

Secure Sharing Directly From an Open Document

Below you can see from the document directly, you can copy the link directly, or click the share button:

 

Having clicked on ‘Share’, a window will arise offering you various sharing and privacy options.

You can designate whether the file will be accessible to:

(a) anyone with the link,

(b) members of the Champlain community with the link,

(c) with people who already have permission to access the document (but who need a link), or

(d) to specific people that you designate.

 

The ’Other Settings’ at the bottom allow you to:

(a) control whether others can only view the document or whether they can also edit it;

(b) set an expiry date for the permissions;

(c) set a password that is required to open the document; or

(d) allow people to view the document but block them from downloading it.

 

See more information on these various settings below.

 

** All Shared documents are Read-Only by default **

** You can only block downloading the document if you do not allow others to edit (Read- Only) **

Upon clicking the “Share” button, you will additionally be able to do the following:

  • Invite people via their email address, name if within the organization, or to an existing group
  • See who you have already shared the file with

Secure Sharing Online Through OneDrive

Access your OneDrive from the office.com portal. you should be able to see it on the side bar.

Otherwise, click the App Launcher (top corner as shown) to see all apps and select OneDrive:

Once within OneDrive, select the file you wish to share.

As shown below, there are several places you can click to share your document:

Either option you click will lead to the same following screen. It will look very similar to what we saw within the document itself:

**Important Tip: The safest way to share documents is to share with specific people**

To Copy or Send The Link

If sending to one or multiple recipients, the fast and easy way to share is to enter the email address/addresses, enter the message you wish to attach (optional) and click Send. Your message will be present in the email upon sending.

Alternatively the copy link function can also be used.

Copying the link is a better option when wishing to add more information and have a more complete message to recipients of the shared document.

Paste the copied link in an email, it is important to use the BCC (Blind CC) field for all email addresses so recipients will not know who else the email is sent to. Only your email should be in the To: field.

** It is Important to remember all shared documents do not allow editing by default **

More Detail on Sharing Options

As a brief overview of each option:

  • Anyone with Link : anyone who has the link can access the document (even if you did not send it to them yourself)
  • People in Champlain… : Only those within our organization (includes all campuses) will have access
  • People with Existing Access : This will send an email to invite those with existing access
  • Specific People : Only these specific people will have access

Removing Access

To remove access, select the 3 dots next to the sharing button of the document within OneDrive as seen below.

Upon selecting Manage Access, a tab to the right will pop up. You will then see all links given to share the document.

At the top you will see the option to Stop Sharing. This will cancel anyone else’s access to your document.

Receiving Documents Securely Via OneDrive

The File Request feature within OneDrive allows you to choose a file or folder that allows others to upload files using a shareable link previously sent to them.

Be aware the people with this link will ONLY be able to upload files, they cannot see the content of the folder, nor can they edit, delete, download, or see who else has uploaded files to this folder.

Getting Started

Using browser of choice (Chrome, Firefox, Edge, etc.) go to the office portal.

Important things to know :

  • A person does not need to have OneDrive themselves in order to send a file to this folder
  • All files sent are sent to a single folder of your choosing
  • All files will have a prefix to allow you to know who uploaded which documents
  • If 2 files of the same name are uploaded OneDrive will add a number, just as if you download the same file twice (as seen below)

It is recommended to create a folder dedicated solely for this purpose, we recommend giving it a meaningful name such as “Secure Uploads”.

To activate request files feature select your folder you wish the documents to be sent to, click on the three small dots and select Request Files within the drop-down menu.

You will be prompted to give a small description for your file request:

You can now send your file request, it is important to choose the right delivery method for security and privacy reasons.

For sending to a single recipient : You can send via email directly from the Send File Request pop-out:

If sending to multiple recipients you must copy the link and send it out by email, making sure to put all recipients in BCC so as to not know who this link has been sent to, your email should be the only one in the To: field:

If send to a single recipient you will receive a confirmation that the File Request was sent, otherwise you will see you sent email if sent to multiple recipients.

Removing File Request

Once you are done with your File Request, you will go to the drop down menu as when creating the File Request.

This time you will select Manage Access.

You will see the links currently available for the File Request, once over the three dots, you can select to see more options:

Here you can set an expiration date or remove the link immediately:

It is important to remember once this link is deleted it cannot be recovered, to reopen this you will select the same folder (or whichever desired, new or existing) and you will create a new File Request sending the invitation as previously done.

Logging into Omnivox

First Use Log In

Step 1 – Go to the college homepage (crc-lennox.qc.ca) and select Omnivox from the top or click here.

 

Step 2 – Use your student ID number and password to login.

 

Step 3  – If this is your first time accessing Omnivox, click “First Use?” and follow the instructions to create your account.

 

Step 4 – You will be asked for your 7-digit student number, your permanent code from the Ministry of Education, and your date of birth.

 

Step 5 – You will then be able to set up a password for your account.

 

Step 6 – You may be prompted to associate an email address with your Omnivox account.

You can use your College or personal email address.

You can also skip this step and do it later.

 

If you choose to skip, simply click “Proceed to Omnivox”

 

You should now be logged in and see the Omnivox homepage.

 

Returning Log In

Step 1 – Go to the college homepage (crc-lennox.qc.ca) and select Omnivox from the top or click here.

 

Step 2 – Use your student ID number and password to login.

 

You should now be logged in and see the Omnivox homepage.

Logging into Office 365

Go to the college homepage (crc-lennox.qc.ca) and select “Office 365” from the top menu or click here.

 

Credentials For Students

Username: LE#######@crc-lennox.qc.ca (where ####### is your student ID number)

Password: Use your computer lab password

 

Credentials For Employees

Username: youralias@crc-lennox.qc.ca (where your alias is the first letter of your first name + your last name)

Password: The password you were given (unless you changed it)

I Forgot my Password

Forgotten Omnivox password

If you have forgotten your Omnivox password, please come to the help desk with your ID (Student ID, drivers license, carte soleil…).

We will give you a temporary password.

Forgotten computer lab / office 365 password

Students can find their computer lab password in Omnivox, in documents and messages

If you have no computer lab information in your documents, please email Sandra Allaire from the records office (records-lennox@crcmail.net).

On Phone

On Browser

Computer Labs

Champlain students have access to the 4 computer labs on the second floor of the Champlain building when there is no class in session.

 

The computer labs are C262, C263, C264 and C244.

 

Schedules for all labs are posted outside of the doors weekly.

 

There is also a small study room with 3 computers on the second floor in room C233.

Virtual Labs

What are the Virtual Labs?

The Virtual Labs are a great way to access Champlain College computer resources using your own device, on campus or from home.

 

They contain all the software provided in our labs, and are accessible 24/7 on your own device.

 

Examples of softwares included:

  • Maple 2022
  • Sage Math
  • GeoGebra
  • Acomba
  • Adobe Products (Acrobat, Illustrator, Lightroom, Premier Pro)

 

**Please note that Adobe Photoshop is not currently available through the Virtual Lab**

How to connect to a Virtual Lab

Step 1 – Click here or by typing https://www.crc-lennox.qc.ca/VirtualLab in your browser’s search bar.

Step 2 – You will arrive to a page as shown below. From there, click on Desktop Session:

Before the session opens, the prompt Access local resources will pop up.

 

The circled option is what allows the Virtual Lab to send print jobs to your printer at home.

 

In addition to being able to print from a home printer, users can also sent print jobs to photocopiers at Champlain College.  Please consult the Printing from a Virtual Lab section (below) to know more.

Step 3 – Click Allow

Step 4 – You will see a login prompt. Log in with your Computer Lab credentials.

Step 5 – Your session will now be open (as shown below)

 

**Please note that after 30 minutes of inactivity, the user is automatically logged out of the session**

Step 6 (Optional) – If you’d like to expand the Desktop screen to full screen, click the icon circled below (will be on the top right):

How to disconnect from a Virtual Lab

Log off as you would with any Champlain lab computer.

You will be brought back to where you originally opened the session.

Printing from a Virtual Lab

When you try to print a document, you will be presented with various options.

From the drop-down menu underneath “Printer” or “Destination” you will find a drop-down menu allowing you to send the document to various printers.

 

Select either:

“BW-Follow Me” ⇒ for black and white printing

OR

“Color-Follow Me” ⇒ for color printing

 

Your print job will be held in the print for maximum 3 days before timing out.

 

Below is an example of printing from Word

Office 365

Word

Word processing software; best for texts.

 

Follow this link for basic tutorials on Word!

Powerpoint

Presentation software; slide shows, etc.

 

Follow this link for basic tutorials on PowerPoint!

Excel

Spreadsheet software; best for calculations, grids, etc.

 

Follow this link for basic tutorials on Excel!

Outlook

Access your Champlain email.

 

Follow this link for basic tutorials on Outlook!

OneDrive

Stores files to the cloud or share with others. You have a lot of space here, you should not run out. A safe place to keep files.

 

Follow this link for basic tutorials on OneDrive!

Sway

Portfolio software; can be used for assignments, presentations, websites.

 

Follow this link for basic tutorials on Sway!

Forms

Creation of quizzes or surveys; can be sent to others to fill out and submit.

 

Follow this link for basic tutorials on Forms!

Stream

View recorded lectures, upload and share your own video assignments.

 

Follow this link for basic tutorials on Stream!

Creative Cloud

Follow this link for tutorials!

Adobe creative cloud is available on all college owned computers.

 

This includes these software:

Photoshop

Adobe Photoshop is an advanced image editing app that lets you transform photos, graphics, and illustrations. Edit and create with layers, brushed, AI tools and more.

 

With Adobe Photoshop Express, it’s fun and easy to edit your photos, add creative effects, and create photo collages.

Illustrator

Adobe Illustrator is an advanced graphic design app that lets you create illustrations, logos, and more. Use precise tools to make vector artwork that can scale to any size.

Acrobat

Adobe Acrobat is the original and complete PDF editing app. View and edit your documents, use e-signature tools, collaborate on reviews, and more.

InDesign

Adobe InDesign is an advanced page design and layout app that lets you create and publish print and digital documents. Make posters, books, digital magazines, e-books, interactive PDFs, and more.

XD

Adobe XD is an advanced interface and prototyping app that lets you design websites, mobile apps, and more. Get feedback, collaborate, and iterate on your experiences for any screen.

Lightroom

Adobe Photoshop Lightroom for desktop is an advanced photo editing app that lets you enhance and organize your photos. Use and create presets, adjust color and clarity, and more.

 

Adobe Lightroom Classic is a pro photo editing app that lets you enhance and organize your photos. Add presets, make adjustments, and batch-organize photos in a desktop-organize photos in a desktop-focused workflow.

Premiere Rush

Adobe Premiere Rush is a video editing app that lets you quickly create social content with Premiere Pro tools. Edit, adjust color and audio, use templates, and more.

Fresco

Adobe Fresco is a FREE drawing and painting app focused for those who create for profession or passion. Built for the latest stylus and touch devices, Adobe Fresco brings together the world’s largest collection of vector, raster, and revolutionary new live brushes to deliver a completely natural painting and drawing experience. For artists, illustrators, animators, sketchers, and anyone who wants to discover – or rediscover – the joy of drawing and painting.

After Effects

The industry standard for motion graphics and visual effects, Adobe After Effects is used by motion designers, graphic designers, and video editors to create sophisticated visuals for firm, TV, social media, the web, and more.

Bridge

Bridge is a powerful creative asset manager that lets you preview, select, organize, edit and publish multiple creative assets quickly and easily. You can edit metadata, add keywords, labels and ratings to assets, organize assets using collections and find assets using powerful filters and advanced metadata search features. You can also collaborate with Libraries and publish to Adobe Stock, right from Bridge.

Dreamweaver

Adobe Dreamweaver makes it easy to design, code, and publish responsive websites and web applications. With support for HTML, CSS, Javascript, and more, designers and developers can quickly create and publish web pages.

Animate

Adobe Animate lets you design interactive animations for games, apps, and the web. Bring cartoons and banner ads to life, add action to tutorials and infographics, and quickly publish multiple platforms in just about any format.

Character Animator

Adobe Character Animator enables expressive, high-quality, performance based animation that’s so fast it can be used live. Use free starter mode to begin animating right away, and then move on to the pro features to customize characters, add advanced rigging, livestream, and wow audiences.

Audition

Capture, design, and mix sound with Adobe Audition, the industry’s best digital audio workstation. Easily record, edit, and clean up audio content with multitrack, waveform, and spectral frequency displays.

Substance

Adobe Substance 3D Painter has the tools you need to texture your 3D assets for entertainment, product design, fashion, e-commerce, and more. Paint with advanced brushes as well as Smart Materials that automatically adapt to your models.

 

The heart of your 3D workflow, Adobe Substance 3D Sampler makes it easy to transform a real-life picture into a photorealistic surface or HDR environment using features powered by Adobe Sensein AI technology.

 

Design seamless 3D materials and patterns, image filters, environment lights, or 3D models with the total control of node-based authoring. Access and modify content parameters throughout the Substance 3D ecosystem when painting or staging scenes. Parameters can also be accessed when exporting to major 3D applications.

 

Adobe Substance 3D Stager is your own virtual studio to showcase your 3D assets in context. Set up 3D assets, materials, lights, and cameras and export images, web and AR experiences, and more.

 

Craft ideas with digital clay using Adobe Substance 3D Modeler. The app interprets spatial input from the physical world as you would in a real workshop.

Dimension

Adobe Dimension is an intuitive 3D scene design tool for prototyping, rendering photorealistic images, publishing interactive 3D content, and more. Aggregate 2D and 3D content to create brand visualizations, product mockups, virtual photographs, illustrations, and other creative work.

Media Encoder

Process and manage your media with Adobe Media Encoder, the app that lets you ingest, transcode, create proxies, and output to almost any format you can imagine.

InCopy

Adobe InCopy lets copywriters and editors style text, track changes, and make simple layout modifications to a document while designers work on the same document simultaneously in Adobe InDesign – all without overwriting each other’s contributions.

UXP Developer Tools

Create, develop, debug, and package UXP-powerfed plugins to automate your creative workflow process using modern JavaScript and Application APIs. The UXP Developer Tool is designed to make it easy to create engaging plugins, test and debug them, and ultimately package them delivery to your team or even the world.

How to Forget the Network

Forgetting the network is important in certain instances such as the regular password change.

 

If the network is not forgotten after the password change, your device will remember your old password and you will be using your data instead of the WiFi.

 

Below you will find tutorials for your IPhone or Android device.

IPHONE

Step 1 – Get to your Settings and into the Wi-Fi settings.

Step 2 – Click on the i icon to the right of the CRC-LENNOX Wi-Fi.

Step 3 – Press on Forget This Network.

Step 4 – Press on Forget.

If you wish to re-log in to the Wi-Fi, just follow the same steps that you usually would.

 

Feel free to refer to the other tutorials on this page to guide you through logging in to the Wi-Fi if you are unsure of what to do!

ANDROID

Step 1 – Get to your Settings and into the Wi-Fi settings.

Step 2 – Press on CRC-LENNOX.

 

Step 3 – Press on Forget network.

If you wish to re-log in to the Wi-Fi, just follow the same steps that you usually would.

 

Feel free to refer to the other tutorials on this page to guide you through logging in to the Wi-Fi if you are unsure of what to do!

Wifi in Champlain

Connecting with your laptop (Windows)

Step 1 – Open the Wi-Fi tab on the right hand portion of your screen

Step 2 – Make sure your Wi-Fi is turned on and select CRC-LENNOX:

Step 3 – Click on Connect:

Step 4 – When the following prompt pops up, continue to connect (you may see this prompt pop up more than once when connecting):

Step 5 – You will then be prompted to enter your credentials. They are the same as those that you use to log into your laptop provided by the college or on the lab computers.

 

**You can also select to use the Windows account you are logged in to quicken your login process**

Step 7 (Optional) –

You will now be connected, this can be verified by:

Checking the task bar on the bottom to see the Wi-Fi symbol

 

OR

 

Seeing the written confirmation under CRC-LENNOX saying “Connected, secured”

 

Connecting with your laptop (Mac)

Step 1 – Open the network settings, you can use the simple drop-menu shown below and press Open Network Preferences or click directly on CRC-LENNOX:

Step 2 – If you clicked Open Network Preferences, your next step will be to click Advanced:

Accessing Advanced… features will allow you to:

  • Sort your networks from most preferable to least
  • Select Auto-Join, select to remember all your networks your mac has joined
  • “Forget” networks by selecting a network and pressing the – button
  • Add networks by pressing the + button

Step 3 – Click on the +

Step 4 – Once you select CRC-LENNOX, you are prompted to enter your username and password (this is the same you use to login to Champlain computers and laptops).

 

**You may be asked to trust the network, this does not mean that the Wi-Fi is unsafe. Once trusted, you will connect**

Step 5 (Optional) – You can verify your internet connection:

Connecting with your laptop (Chromebook)

Step 1 – Click on the no Wi-Fi icon on the lower right corner of your screen:

Step 2 – Click where it says Not connected:

Step 3 – Click on CRC-LENNOX:

Step 4 – In the new window that appears, make sure that:

  1. EAP method is set to PEAP
  2. That the Server CA certificate is set to Do not check
  3. You’ve entered your Student ID  (if student) or your username (if employee) as the identity WITHOUT @crc-lennox.qc.ca
  4. You’ve entered the same password you use to connect to the computer labs

 

*Do not write anything in Subject Match, Subject Alternative Name Match, nor Domain Suffix Match*

 

Don’t forget to press Connect after entering all info:

After all that, you should be connected.

 

Here’s how you can verify that you are connected:

Connecting your phone (iPhone)

Step 1 – Open the Settings:

Step 2 – Access the Wi-Fi Settings:

Step 3 – Look for CRC-LENNOX under Networks and select it to connect:

Step 4 – A prompt will pop-up for you to enter your username and password:

Step 5 – A pop-up will come up asking if you want to trust the network, select Trust in order to connect:

You should now see confirmation that your phone is now connected as shown below:

Connecting your phone (Android)

Step 1 – Begin by opening the Settings:

Step 2 – Open up the Wi-Fi settings by selecting Connections:

Step 3 – Press on Wi-Fi:

Step 4 – Select CRC-LENNOX to connect.

 

It should be in the list of available networks:

Step 5 – Enter your credentials to login (Same as computer labs/Champlain laptops).

When connecting, make sure to select the following:

  • EAP method ⇒ PEAP
  • CA Certificate ⇒ Do not validate / Don’t validate

 

You should now be connected to the Wi-Fi.

Wifi in Bishop's buildings

Connecting with your laptop (Windows)

Step 1 – Open the Wi-Fi tab on the right hand portion of your screen:

Step 2 – Click on the > beside the wifi symbol (make sure to click the arrow or else you will shut off your wifi):

Step 3 – Click on Champlain:

Step 4 – If, in the future, you want to connect automatically to the Wifi, make sure the Connect automatically checkbox is checked.

Then, click Connect:

Step 5 – After clicking on Connect, a website will come up asking you to enter your information.

 

For the username, use your LE####### if you are a student or your alias if you are an employee.

 

Click Log In after entering your information:

Step 6 – After logging in, you should be forwarded to a Google Search page.

 

To make sure you are properly connected, you can open up the Wifi tab again, it should say Connected, open:

 

Connecting with your laptop (Mac)
Empty section. Edit page to add content here.
Connecting with your laptop (Chromebook)

Step 1 – Click on the no Wi-Fi icon on the lower right corner of your screen:

Step 2 – Click where it says Not connected:

Step 3 – Click on CHAMPLAIN:

Step 4: Enter your Student ID # as the Username and your computer lab password as the password.

 

Then, click Log In:

If you entered the correct information, you should be transfered to a Google Search page.

If you are connected correctly, it should also show up as Connected under the Wi-Fi name in the settings.

Connecting with your phone (iPhone)

Step 1 – Begin by accessing the settings:

Step 2 – Navigate to the Wi-Fi tab and look for the CHAMPLAIN network under Public Networks:

Step 3 – Once selected, you will be brought to a web page where you will enter your username and password.

These are the same as when you log into the computers and laptops within Champlain:

Step 4 – A pop-up will ask if you want to trust the nework. Select Trust in order to connect.

Step 5 – You will automatically be forwarded to a Google page where you can begin browsing.

Step 6 (Optional) – You can verify your internet connection by going back into the Wi-Fi settings:

Connecting your phone (Android)

Step 1 – Begin by opening the Settings:

Step 2 – Navigate to the Connections tab:

Step 3 – Press on Wi-Fi:

Step 4 – The Wi-Fi in Bishop’s buildings available is named CHAMPLAIN.

 

It should be in the list of Available Networks:

Step 5 – A browser will open up and ask you to enter your credentials.

The username and password are the same used to login to Champlain laptops and computers.

Step 6 (Optional) – You will now be connected to the Wi-Fi.

You can verify via the settings as shown below:

Printing On and Off Campus

Printing from Champlain (Computer Lab or Champlain Laptop)

Step 1 – Open the document or image you’d like to print.

Step 2 – Go to print as usual.

 

Which printer to print with?

“BW – Follow Me” ⇒ for Black and White printing

OR

“Color – Follow Me” ⇒ for Color printing

Step 3 – You need to log into one of the photocopiers.

 

Please consult the How to Login to the Photocopier section to learn how to login to the printers.

 

Where are the photocopiers?

There is 1 one the first floor, 2 on the second floor, and 1 on the third floor.

Please consult the Where Are the Photocopiers section to see a map of where they are located.

Step 4 – Once logged in, you have the options to Release Print Jobs, Scan, and Access the Device.

 

A display of the print jobs and the number of pages will appear at the top.

 

Accessing the device allows you to make copies, pressing PaperCut MF will bring you back to the original view.

 

Clicking on Print Release allows you to edit (if  you are an employee), delete and select which jobs to print if any.

 

You will notice you are informed of the price change if you changed options.

Printing from home or personal device

What is WebPrint?

Want to print from home? From your own laptop or phone?

Webprint is what you will need to send these print jobs to the college’s photocopiers.

**Please note all print jobs are held for maximum 72 hours**

Step 1 – Visit the Champlain website (https://www.crc-lennox.qc.ca/). Click on WEBPRINT (At the top of the page).

Step 2 – Log in.

 

To log in, use the same username and password that you enter on the photocopiers.

Step 3 – Click Submit a Job to begin.

 

Step 4 – Choose which photocopier to send the job to.

 

“BW – Follow Me” ⇒ for Black and White printing

OR

“Color – Follow Me” ⇒ for Color printing

 

Select the one you’d like.

Step 5 – Click Print Options and Account Selection.

Step 6 – Specify the number of copies you’d like:

Step 7 – Click Upload Documents.

Step 8 – Drag and drop any file you’d like to print.

You can also select “Upload from computer” and choose your documents through the file explorer.

Once done, click “Upload & Complete”:

You have now submitted your job!

Once your job reaches “Held in a queue” status, you can log into the photocopier and release your job:

To learn how to login to the photocopiers, please refer to the How to Login to the Photocopier section.

 

Log into the photocopier as usual.

Then click “Print all” OR click “Print Release as shown below:

If no more jobs are left, you will get the following highlighted message:

Once completed, don’t forget to log out!

How to Login to the Photocopier

To login to the photocopier:

Press on the keyboard icon to the upper right hand side (view image below)

Next, enter your Student ID if you are a student or your Alias if you are an employee (examples below)

Press OK

 

Enter your password and press OK once again

You should now be logged in

Where Are the Photocopiers

Floor 1:

Floor 2:

Floor 3:

Printing Costs for Students

Students have a starting balance of $5.00 at the start of each semester.

They can continue to print until they have reached a balance of -$5.00.

At the -$5.00 mark, the student will be locked from printing until an invoice is created for them in Omnivox.

To pay up front for more print credits, please present yourself at the records office (C138).

 

Printing Costs per Page:

Color – $0.14          Grayscale – $0.10

Color Duplex (each side) – $0.10         Grayscale Duplex (each side) – $0.07

Moodle

For Students

Logging In

Access Moodle through the top banner of the Champlain Homepage.

Upon logging in you will be directed to the homepage.

Select a Course Category to browse, click on the i to see a summary of the course. Courses with a key (🔑) require an enrollment key to enter the Moodle Course. The drop down bar allows you to change Course Categories.

Course Material

Once within a course, you will be able to access any announcements made the professor at the top, followed by Documents, Assignments, and Quizzes. There is a toolbar for quick navigation to deeper within the course symbols by each post help identify between course material.

Folders allow professors to upload several documents at a time into a single resource, allowing you to download all files at once.

 

Also notice the arrows allowing you to easily navigate course material from this view.

Assignment Submission

Submitting assignments can easily be done by selecting Add Submission. Then one can drag and drop files for submission or browse for the file. You must Save Changes to complete submission.

 

Also note there is a size limit and limit to the number of documents you can add to Submissions.

Once submitted, you are brought to a page that will show you submission status and it will be marked as done. You can also edit or remove your submission as long as the assignment is not closed.

For Teachers

Download Links

Below are the download links to the PowerPoint version this resource.

What is Moodle?

Basic Introduction to Moodle Quizzes and the Question Bank

Moodle Basic Setup and Use

Moodle GradeBook Setup

What is Moodle

Moodle is an LMS, a Learning Management System.

 

Similar to Blackboard, Canvas, or Omnivox, Moodle is simply a platform that allows instructors to manage a class and class activities.

 

Different from Omnivox, Moodle allows for a wider-range of layout options. It also allows for the integration of online quizzes and other interactive activities.

In this setting, the Moodle course is arranged by Weeks.

 

Each weekly section guides the student through a series of activities: A reading, an activity, and a forum contribution.

 

The activities included in a given week can be chosen by the instructor.

 

The course page can also be organized by topics or other criteria.

Many of the features available in Moodle are also available in various forms in Omnivox:

 

You can maintain a gradebook, add assignment drop boxes, post documents and links, and host a forum.

 

The advantage of Moodle is its adaptable layout and the availability of integrated quizzes and various learning activities.

What can Moodle Do

Moodle has tools to create:

  • Surveys for student feedback
  • Interactive glossaries of class terms to which students can contribute
  • Quizzes with many kinds of question formats
  • Drag and Drop exercises for studying terms and other content
  • Listening and speaking exercises
  • Interactive Videos

Interactive Quizzes

Traditional quizzes can be set up with multiple choice, fill in the blank, and matching questions, all of which can be set to be automatically graded. Manually-graded written response questions can also be included. (In fact, there is a way to create automatically graded long-answer questions for certain situations!)

 

The instructor can set several quiz parameters: Quizzes can be graded in various ways or not graded; students can be allowed to write quizzes once or many times; the points-value of each question can be adjusted independently; etc.

True/False, Numerical, and Matching questions can all be created in Moodle quizzes.

Drag and Drop Exercises

Through an integrated tool called H5P, instructors can create many kinds of activities. Drag and Drop and other small exercises are a great way to help students test their vocabulary or comprehension of other concepts.

 

Using any background photo, you can set up word or picture icons that have to be dragged to the appropriate locations.

 

This could be for language students or for other disciplines that require extensive learning of new terminology.

Course Glossary

The glossary tool in Moodle has many functions. Glossaries can be found in many textbooks. However, on Moodle, you can ask students to contribute terms that they come across in their class readings and discussions. Entries can then be made available to the whole class.

 

You could also assign a few terms (from biology, from the works of Martin Heidegger, etc.) to each and have them create entries for the benefit of the class.

Dictée/Dictation Exercise

Language instructors can record words or short phrases and have students practice transcribing the words.

 

Automatic grading can be set up according to various parameters. (For example, the strictness with respect to spelling accuracy can be adjusted.)

Set Up Forums and Grade Student Contributions

You can set up forums for student discussion. You can also grade forum posts (or choose not to).

Interactive Videos

Interactive videos can be created and shared with students. Videos can be uploaded or streamed from Youtube and elsewhere; and the instructor can add several kinds of questions that appear to the student while they watch.

 

Parameters can be manipulated so that incorrect answers send the viewer back to an earlier part of the video. Students can also be compelled to answer all the questions correctly before moving onto a subsequent Moodle assignment.

 

Instructors can also make their own asynchronously-viewed lecture videos interactive in this way.

How can I Integrate Moodle into my Teaching

Like any pedagogical method or tool, it takes a little time to learn how to use Moodle and to prepare teaching content to be used with Moodle.

 

Here are a few things that you can try:

 

1. Create a new course and experiment with the layout options.

To find out how to create a new course in Moodle, see the “Basic Moodle Setup and Use (for Teachers)” included on the Champlain Staff and Faculty Pedagogical Resources Page.

 

Without actually enrolling any students, you are able to create a Moodle course and explore the tools that Moodle has to offer.

 

 

2. Design a single flipped-classroom lesson.

You can design a single week’s lesson with a reading, an interactive video, a quiz, a discussion forum, or whatever you like.

 

If your content schedule is somewhat flexible, you can simply have an asynchronous lesson ready in the event that you unexpectedly need to miss a class.

 

You can explain to students in advance how to sign into Moodle and join your class, or you can save some simple instructions and send them a passcode to join your Moodle class. Students can go through the Moodle lesson on their own and be prepared, in the following class, to discuss what they learned.

 

3. Slowly integrate new features into your repertoire of pedagogical tools.

At its most basic, Moodle can be simply used to post documents and links, or to create basic quizzes (for grades or not). You can begin using Moodle’s most basic features for your class and from session to session or year to year, try slowly integrating new tools that interest you.

Creating a Course

To get started, navigate to the College homepage and select ‘Moodle’ from the menu at the top. You can also click here.

This will bring you to the Champlain Moodle homepage. Click the ‘Log in’ link in the top, right-hand corner.

 

Your login information is the same as your Office 365 information (i.e., Jdoe@crc-lennox.qc.ca and your password.)

After logging in, you will be greeted with Course Categories.

 

Select the one that most fits with your course.

From there, you can select Add a new course.

Include an informative title as the Course full name that will allow your students to easily identify the course. This should include the full course code and section number. (If you are just testing some Moodle features, then you can call the course whatever you like.)

 

The short name appears in other places in Moodle.

 

You can decide to put your course in a course category (mostly arranged by subjects) or you can leave it in the default Miscellaneous folder.

 

You can also edit the Course visibility here in case you want to make the course invisible while editing. Note: This will have to be turned on again later for your students to be able to view the course.

You can add an optional brief course summary.

 

You can also upload a course image by clicking the page icon. Choosing a distinctive image is a handy way to help students visually confirm that they have the right course when they enroll themselves.

 

The course image will appear when they first search for your course and later when it appears in their Moodle Dashboard.

(You can tell your students: Look for the image of an apple tree, or the Van Gogh, or Marie Curie, etc.)

Set the Course format. This is the way that your Moodle course layout will appear. The most common settings are Topics format and Weekly format.

 

The Topics format simply arranges the course landing page according to topics, while the Weekly format sets the course up to follow a weekly schedule.

 

Before students are enrolled, you can experiment with these. You can change the course appearance by editing the course settings. (This will get more difficult after you have uploaded content to the course.)

You can browse the other settings. The default parameters will be suitable for most uses. When you are finished setting the course parameters, select Save and display at the bottom of the page.

 

This will bring you to your new course. If you want to return and edit the settings, click on the gear wheel on the top right and select Edit settings.

 

Note: If you kept your course hidden to allow you to set it up, you will have to later return to these settings to make it visible.

Moodle Navigation Basics

In the default view, the Home Page shows a directory of Moodle courses at Champlain.

 

From the navigation pane on the left, you can jump to the Dashboard, which shows all the courses that you have recently accessed and of which you are a member (teacher or student).

 

You can also directly select the course that you want to access if it is listed beneath My courses.

Once you navigate to a particular course, the left side of the page will contain a navigation pane for that course. Here, you can set up the gradebook and review grades. You can also view the participants. There is also a shortcut to various sections of your course.

The general navigation pane for Moodle is below.

If these navigation windows are not visible, click the icon at the top-left of the screen to make them appear.

Basic Course Editing and Uploading Content

To begin editing your course, you have to switch from viewing mode to editing mode.

 

At the top right of the page, select Turn editing on.

Various items will become visible depending on how you have set your course up to display. This example shows the default set up for the Weekly format.

 

Having turned on the Editing mode, I can edit the content on the page, add new ‘sections’ (in this case, additional weeks to the course), or add new activities.

Items in the top section remain there. This is a great place to post the course outline or keep a link to forums that you expect students to continuously use throughout the semester.

 

Other content to be used sequentially can be arranged in terms of weeks in the semester or topics in the course. These can be ordered here.

 

You can add files, videos, quizzes, or other material that pertain to either a particular week or a particular topic.

To add content or an activity, click + Add an activity or resource. You can decide ‘where’ in your course to add this by selecting the appropriate place here. You can also later decide to move the activity to another Weekly segment or to another Topic.

This will bring you to a window offering you many options.

 

To try something simple, you could upload a File (a reading, lecture slides, etc).

Give your document a name.

 

You can choose to add a description that will appear for students (in the link or on the homepage, as you choose).

 

Finally, you can select a file from your computer, from among other recently used files on Moodle, from OneDrive, etc.

You can also change how student engagement with the item is tracked. If it is optional (for only those who did not get the relevant information in class, for example), then you can disable this.

 

Otherwise, you can require students to have consulted it in order for the ‘activity’ to be labeled as complete in the student’s account.

 

When you have adjusted the settings, click Save and return to course to go back to your course homepage, or Save and display to review the resource or activity.

In this case, I have just uploaded an image file.

 

Back on the homepage, you can use the pencil icon to edit the item (change the name, info, or file). The arrow cross can be used to move the item to another location.

 

When finished editing, you can select Turn editing off to view the course in regular viewing mode or to move on to other tasks.

What Do my Students See

As you work on your course, you can switch your viewing mode to see how your course will look from your students’ perspective.

 

In the upper-right corner, select your user name and icon. From the drop-down menu, select Switch role to…

In most cases, you would likely want to see how the class appears to people registered as students; but you can pick whose view of the course you want to explore.

When you are finished, you can click on your profile icon again and select Return to my normal role from the drop-down menu.

Creating a Quiz

On your course page, select Turn editing on in the top, right-hand corner.

 

Then select where you want your quiz to appear by clicking on one of the  + Add an activity or resource links.

 

In the window that appears, select the Quiz icon.

 

A new window will open up. Give your quiz a Name/title.

 

You can also add a description and choose for this description to appear on the course page below the quiz. The description can be informative for students; e.g., “Optional Practice Quiz,” or “Quiz 1 Due September 14 by 6 PM,” etc.

 

Scroll down.

 

Click the little arrow heads to see the quiz parameters that can be changed.

 

Timing

 

You can decide when the quiz Opens (i.e., from what date students are able to attempt the quiz) and when it Closes (i.e., when their deadline to write it is).

You can also determine how much time a student has to write the quiz once he/she has started it; and you can determine what happens when the permitted time elapses while the student is still writing the quiz.

 

Grade

 

If you have set up your gradebook and made various Grade Categories, then you can put the quiz into a category. (An example of a category would be ‘Quizzes’ or ‘Short Assignments’. You can move the quiz into a category at a later time by editing the Gradebook Setup.)

 

You can also determine how many attempts students are allowed and, if multiple attempts are allowed, how the student’s grade for the assignment will be calculated.

 

Layout

 

You can decide how many questions appear on each ‘page’ of the quiz (i.e., how many questions the student can see at once); and you can decide whether students can freely return to previous pages of the quiz before the final submission.

 

This can also be revised at a later stage.

 

Question Behaviour

 

There are various options that affect how students interact with the questions. Put your cursor over the question mark icons to see more information.

 

You can choose for students to all receive questions in the same order, or you can choose for the questions to be shuffled.

 

You can also determine when students receive feedback. If students have one chance to write the entire quiz, the feedback would usually be deferred until sometime after the student (or after everyone) has submitted the quiz. If students are able to retry a question after selecting an incorrect answer, then the setting can be changed to allow them to see immediately when an answer is incorrect; and students might sometimes be given a hint.

 

Review Options

 

The review options affect what kind of feedback students receive and when. You can stipulate what information students receive about their quiz answers (1) during the attempt (i.e., while they are writing the quiz), (2) immediately after the quiz, (3) after the student has written the quiz but while the quiz is still available to other students, and (4) after the quiz has closed and can no longer be written by anyone in the class.

 

These settings can be changed depending on the purpose of the quiz. Are students allowed to collaborate and reattempt answers? Or is the quiz intended to be written individually for a grade? In the latter case, for example, you might prevent students from receiving any feedback until the quiz has closed.

 

“Some review options are grey and cannot be changed. Why?”

 

Settings cannot be changed when they do not apply. For example, if in the Question Behaviour section you have set the quiz up so that feedback is deferred, then students cannot receive any feedback while they are attempting the quiz. In that case, Moodle will not let you change the parameters in the first column.

 

Likewise, if you have not enabled a ‘Close time’ and set a limit for when the quiz can be written (i.e., if the quiz is always available to all students), then the quiz never closes. In that case, the settings in the fourth column will be irrelevant and Moodle will not allow you to change them.

 

You can review the other quiz options. When you are finished, click Save and Display at the bottom of the page.

 

You can always change the parameters by returning to the quiz settings. To do this, click on the quiz (which should now be available on your course page). Then click the gear wheel in the top right corner and select Edit Settings.

 

Adding Quiz Questions

Having adjusted your quiz parameters and clicked Save and Display, you should arrive on the quiz page. (You can also access this by going to your course homepage and clicking on the quiz that you have just created.)

 

To add questions to the quiz, click Edit quiz.

 

Note that to change the basic parameters of the quiz (allotted time, feedback settings, grade calculations, etc.), you have to change the Quiz Settings (see the previous slide). But to edit the questions within the quiz, you need to Edit the Quiz itself following these steps.

 

Having selected Edit quiz, a new page will appear. From this page you can set the maximum points for the quiz. You can also decide whether the quiz questions (once you have added them) should be shuffled when students receive them.

 

To begin, click on Add. A drop-down menu will appear. Since we have not yet set up a question bank, we will simply add a new question, which we will now create.

 

A menu will appear offering many kinds of question formats. You can click on each one to see a brief description.

 

Multiple choice, True/False, Matching, Short answer, Fill-in-the-blank, Essay (which must be graded manually), and other formats are available.

 

We will add a Multiple choice question.

 

When you create a new question, Moodle will automatically save the question in your Quiz bank.

 

Your quiz bank is a collection of questions that you have created and which can be reused for other quizzes.

 

If you have already arranged quiz bank Categories, you can choose in which one you want to place your new question. Otherwise, you can save the new question to one of the default categories created by Moodle.

 

Choosing an informative name helps you easily sort through your question bank later on when you need to make a new quiz.

 

You could call your question “Trigonometry Question 5,” or “Plato’s theory of anamnesis,” or whatever will later help you easily locate the questions you need.

 

Fill in the question text. This is the question that will actually appear to your students.

 

You can set the Default mark for the question. Because we are adding this question both to our quiz and to our quiz bank, Moodle is asking how many marks this question should usually be worth. In this case, because it is a multiple choice question, perhaps it should only be worth 1 point. Other kinds of more elaborate questions might be worth more; or sometimes you might want to make all questions worth 2 or 3 points just so that the quiz total comes out to an easily divisible number. Whenever you borrow a question from the quiz bank, you can change how many points it is worth for a given quiz.

 

In the General feedback section, you can add the feedback that every student will see (at whatever point you have determined in the quiz settings that they should receive the General feedback). You can add images to help memory and retention.

 

The General feedback can also tell students where to find the pertinent information if they got the question wrong. E.g., “See Lesson 8, Slide 4,” or “See The Fundamentals of Calculus, Ch. 2.”

 

The default setting for this type of question is that only one answer can be chosen by the student. (In this case, we will keep the default setting, but there are many possibilities to explore in Moodle!)

 

You have the option to Shuffle the order of the choices that the student receives, and you can choose how the choices are numbered.

 

Note: If you elect to shuffle the choices, make sure you do not use answers like “All of the above,” “None of the above,” or “A and C.” If the answers are shuffled, then these often will not make sense to the student.

 

Create a selection of incorrect answers and one correct answer.

 

At least one of the choices must be worth 100%. You can make another partially correct answer worth, e.g., 50% of the grade.

 

The choice-specific feedback can be useful. You can say things like, “This was indeed discussed in the dialogue, but Socrates rejected this thesis”; or, “This is the incorrect solution you get if you use the Sine function instead of the Cosine function.”

 

You can explore the other quiz settings, but this should be sufficient to set up a basic multiple choice question.

 

When you are finished, select Save Changes at the bottom. You can also Preview the question to see how it will appear to students.

 

Back on the quiz page, we can see our new quiz question has been added.

 

I can easily change how many points this question is worth.

 

Or I can edit the question by clicking on the gear wheel beside it.

 

You can also preview the question again by clicking on the magnifying glass.

 

When you are finished adding questions, the total number of points of the questions should equal the maximum grade that you have designated for the quiz.

 

Once you have set up a few questions, you can drag use the arrow cross to reorder them.

You can also Repaginate to change how many questions appear on a given page of the quiz. In this case, there are two pages each with two questions.

 

When you are finished, you can navigate back to your course page. If you want to preview the quiz (which you should always do!), you can also click on the quiz in the path finder at the top. A Preview option will appear.

 

The quiz preview will look something like this.

 

Editing the Quiz Bank

From the course homepage, click on the gear wheel and select More from the drop-down menu.

 

Toward the bottom of the page, you will find options to edit the Question bank. You can add new questions, rearrange questions, and edit the existing Categories, as well as Import or Export questions.

 

To add or edit Categories, click on the Categories link.

From this tab, you see how many questions are in each category. You can rearrange the categories with the up and down arrows; and you can place categories within others or remove them from other categories using the right and left arrows.

 

You can also add a new category, placing it on its own or within another category.

 

Putting categories within others can allow you to divide quiz questions, for example, by specific units within specific courses.

 

In the Export tab, you can elect to export questions from your Question bank in various formats; and in the Import tab, you can elect to import questions from a file.

 

These features might be useful if you are using multiple platforms, sharing quiz questions with colleagues, or if you use Moodle at multiple institutions. Note: Not all format types support all types of quiz questions. Review your specific needs and compatibilities.

 

The Aiken format can simply export some types of questions to a text file. The Moodle XML format is good for exporting questions to later be used again in Moodle. You can get additional information about the File formats by putting your cursor over the question mark icons.

 

Additional information can be found here: https://docs.moodle.org/311/en/Export_questions

 

On the Import tab, you can also import a group of questions from a file. Select the file format and then choose which file to upload.

 

Changing Quiz or Assignment Settings for a Single Student

Sometimes a single student needs more flexibility in terms of when they write the quiz, or sometimes special accommodations will require that a student be given more time.

 

In Moodle, you can set up individual permissions.

Go to your quiz page, select the gear wheel, then select User overrides from the drop-down menu.

 

In the page that opens, select Add user override.

Search for the student in question.

 

From here you can change when the quiz becomes available to the student, when it will no longer be available, as well as how much time the student has to write the quiz once he/she has begun.

 

You can also change how many attempts a student is allowed.

 

Omnivox

For Students

Desktop or Laptop

Go to the College homepage and select Omnivox from the main menu, or go here.

Use your student ID number and password to login.

 

If this is your first time accessing Omnivox, click First use? and follow the instructions to create your account.

 

You will be asked for your 7-digit student number, your permanent code from the Ministry of Education, and your date of birth. You will then be able to set up a password for your account.

You may be prompted to associate an email address with your Omnivox account. You can use your College or personal email address.

 

You can also skip this step and save it for later. In that case, select Proceed to Omnivox.

This is the Omnivox homepage.

 

Omnivox is the main portal that you will use to manage your affairs as a student at the College.

 

From this homepage you can access your courses, find out about College news, access your class schedule, access a general events calendar, and find other important documents.

Here are a few important things to be found on this page:

Links to Léa and Mio.

 

Notices about new assignment instructions or new documents posted by your instructors. You may sometimes also see here invitations to complete College surveys or other information.

 

Latest College news.

A little further below, you can find an Events calendar.

 

You can change the settings to have the calendar display (1) only Academic dates and events, (2) only information about assignments and homework (Léa), or (3) only information about your class times (My courses).

 

You can also change the calendar format by clicking on Quick view in the top-right corner.

A little further down again, you can find the My Communities tab. This is a list of different groups to which you belong as a student. Within these community groups you can find documents and news items relevant to members of that group.

 

The Registered Students community contains useful documents for students, including for example a campus map, IPESA (the rules and regulations concerning how students’ classwork is evaluated at the College), and a detailed Registration Guide.

 

Other groups contain course outlines, information about scholarships, and information about student work opportunities.

The left-hand menu, My Omnivox Services, contains links to some useful services and sources of information. Some of these include:

 

A listed of cancelled classes. (Using the Omnivox Mobile app., you can register for automatic updates to inform you when your own classes are cancelled.)

 

A forum to help you arrange carpooling to and from the College.

A procedure for Course Registration.

Your weekly Course Schedule.

Your Personal File where you can update your contact information.

The Progression Chart where you can see your program requirements and your progress.

Results –Collegial Studies Grades Transcript where you can view your course grades and R-score.

Mobile App

Click here for the PowerPoint version of this resource.

 

Step 1 – Download the Omnivox mobile application.

Omnivox is the main portal that you will use to manage your affairs as a student at the College.

 

Step 2 – Once downloaded, open the app and click Connect Now.

 

Step 3 – Select I am a student.

Step 4 – Enter your student ID number into the field that says Omnivox Identifier, and enter your date of birth to confirm your identity.

Step 5 – If you have used Omnivox before, you can enter your Password.

 

If this is your first time accessing Omnivox, click First use and follow the instructions to create your account.

 

You will be asked for your 7-digit student ID number, your permanent code from the Ministry of Education, and your date of birth. You will then be able to set up a password for your account.

Step 6 (Optional) – You may be prompted to associate an email address with your Omnivox account. You can use your College or personal email address.

You can also skip this step and save it for later. In that case, select the back arrow < to proceed to Omnivox.

This is the Omnivox homepage.


At the top you will find a News item. You can click on it to see the details and swipe left to see more news items. A full list of recent news events is also found further down on this page.

Below you will find an Events calendar.

 

You can change the settings to have the calendar display:

(1) only Academic dates and events

(2) only information about assignments and homework (Léa)

(3) only information about your class times (My courses)

To do this, click on the icon to the left of Events.

A little further down, the Communities scroll bar contains a list of different groups to which you belong as a student. Within these community groups you can find documents and news items relevant to members of that group.

 

 

The Registered Students community contains useful documents for students, including for example a campus map, IPESA (the rules and regulations concerning how students’ classwork is evaluated at the College), and a detailed Registration Guide.

 

Other groups contain course outlines, information about scholarships, and information about student work opportunities.

At the bottom of the page you will find a menu with important features.

Clicking on Services will bring you to a list of Omnivox tools and services.

 

The red icons containing numbers represent new items that you have not yet consulted.

The Services menu contains links to some useful services and sources of information. Various notices, such as invitations to complete surveys, will appear at the top.

 

 

Other available tools and resources include:
– A list of cancelled classes at the College.
– Your weekly Course Schedule (which can be displayed in different ways).
– You can consult your final grades and R score.
– A forum to help you arrange carpooling to and from the College.
– A procedure for Course Registration.
– The Progression Chart where you can see your program requirements and your progress.

By selecting Notifications, you can choose to receive notices about your own cancelled classes, new grades, messages, etc. (You can change the settings on your phone to determine how these notifications are displayed.)

 

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For Teachers

*Tutorial Not Yet Complete*
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MIO

For Students

Desktop or Laptop

Click here to download the PowerPoint version of this resource.

 

Mio is the messaging system that students and instructors use to communicate with one another.

 

To access Mio, log in to Omnivox.

 

On the Omnivoxhomepage, you can access Mio by clicking on the icon at the top-left of the page. (The same icon is also at the top-left of Léa.)

When you first log in to Omnivox, there will be a notification if you have one or more new Mio messages.

 

You can also access your Mio messages by clicking on this notification.

This is the Mio inbox. It is similar to many email messaging systems. On the left-hand side, you can view different messages: Received messages (your Inbox), sent messages, drafts that you are working on, flagged items, and deleted items.

Click on a message to view it.

To write a new message, click Compose in the top-left corner.

To respond to a message that you have received, view the message and click Reply.

Whether you are responding to a message or composing a new message, a similar window will appear in which you can enter your message.

 

You can add/modify the recipients as needed. You can also Attach files from your computer.

How to Write Mios to your Instructor

Your message should always have an informative subject line. (If you are responding to someone else’s message, then the subject line they used will be included automatically.)

 

A Mio should always have a greeting (e.g., “Hi,” or “Hello”); and it is always best if you can address the particular person from whom you are hoping to receive a response (e.g., “Hello Lisa,” or “Dear Professor Koopman”).

 

Try to be clear and specific about what you are asking or suggesting. For example, instead of saying, “I missed class” and letting your instructor guess what you want, you can say: “I was unable to attend class. Could you please let me know how I can catch up? Or can we meet in person to discuss this?”

Saving Drafts

If you are writing a message but want to finish and send it later, click Save to save the draft. This will allow you to work on it later and revise it before sending it.

When you are ready to work on the message again, find it in the Draft folder.

 

Select the message that you want to work on, and then select Edit. This will bring you to a new window in which your message can be edited and from which it can be sent.

Custom Folders/Categories

If you find yourself receiving many messages, some of which contain information that you want to save for later, you might find it helpful to set up categories into which you can archive messages. To do this, click Manage categories in the left-hand menu. On the page that appears, click Add Category and enter in the name you want it to have. Click Save to finish.

The categories that you create will appear in the left-hand menu.

 

When you get new messages in your Inbox that you want to store in different folders, click on the drop-down menu and select the folder to which you want to move the message.

Mobile App

Click here for the PowerPoint version of this resource.

 

Mio is the messaging system that students and instructors at the College normally use to communicate with one another.

To access Mio, click the Mio icon at the bottom of Omnivox. The number in the red circle indicates that you have one or more new messages.

 

Mio is a messaging system much like email.

From the Mio homepage you can review your inbox. The blue circle indicates a message that has not yet been read.

 

Click on a message to view it.

Once you have read a message, you can return to your inbox by clicking the back arrow.

Or click on Actions for various options…

 

From here you can choose to Reply to the message, Forward the message to someone else, Categorize the message within a special folder, or mark the message to remind yourself to Reread it later on. You can also flag the message or Delete it.

Create Folders or Categories

If you find yourself receiving many messages, some of which contain information that you want to save for later, you might find it helpful to store messages within categories.

To do this, select Actions and then select Categorize from the drop-down menu.

From the new window, you can select the existing category into which you want to put the message.

You can also create or add a new category.

From the homepage again, you can click on the folder icon to view your default and custom made email folders, including your Inbox, Sent messages, in progress email drafts, and other categories that you have created.

Compose a New Message

From the Mio homepage, again, you can compose a new message by clicking on the pencil icon.

To respond to a message that you have received, view the message and click Reply.

Whether you are responding to a message or composing a new message, a similar window will appear in which you can enter your message.

You can add/modify the recipients as needed. You can also Attach files from your computer.

How to Write Mios to your Instructor
Your message should always have an informative subject line. (If you are responding to someone else’s message, then the subject line they used will be included automatically.)

A Mio should always have a greeting (e.g., “Hi,” or “Hello”); and it is always best if you can address the particular personfrom whom you are hoping to receive a response (e.g., “Hello Lisa,” or “Dear Professor Koopman”).

Try to be clear and specific about what you are asking or suggesting. For example, instead of saying, “I missed class” and letting your instructor guess what you want, you can say: “I was unable to attend class. Could you please let me know how I can catch up? Or can we meet in person to discuss this?”

Saving Drafts
If you are writing a message but want to finish and send it later, click Save to save the draft.

This will allow you to work on it later and revise it before sending it.

 

When you are ready to work on the message again, find it in the Draft folder.

Select the message that you want to work on, and then select Edit. This will bring you to a new window in which your message can be edited and from which it can be sent.

Custom Folders/Categories
If you find yourself receiving many messages, some of which contain information that you want to save for later, you might find it helpful to set up categories into which you can archive messages. To do this, click Manage categories in the left-hand menu. On the page that appears, click Add a category and enter in the name you want it to have. Click Save to finish.

 

The categories that you create will appear in the left-hand menu.

 

When you get new messages in your Inbox that you want to store in different folders, click on the drop-down menu and select the folder to which you want to move the message.

For Teachers

*Tutorial Not Yet Complete*
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LEA

For Students

LEA Mobile App

Click here for the PowerPoint version of this resource.

 

Léa is used to manage class work. Through Léa, you can access important documents that your instructor has sent you for class. You can sometimes see assignment instructors here and upload your assignments if your instructor elects to do this online through Léa.

 

Click on the icon at the bottom of Omnivox to go to Léa.

 

The Léa mobile application homepage shows an overview of information pertaining to your classes.

 

The small numbers in green circles indicate items that you have not yet consulted.

 

The page links to important resources related to your classes, including:
– Class Documents available for download (such as readings and lecture notes).
– Assignments posted to your classes.
– Grades that you have received on assignments.
– An account of your Absences.
– A calendar of Events related to your classes (such as assignment due dates).

At the top, you can change the semester and elect to view a specific class by itself. If you want to view a specific class within the currently selected semester, you can also swipe left.

While the mobile application version of Léa is handy for quickly checking upcoming deadlines and verifying other information, the desktop version will usually be better for uploading assignments and reviewing documents.

Most written and multi-media assignments should be done on a computer.

You can find the desktop version by logging into Omnivox online and navigating to Léa.

Basics

Léa is the platform that you can use to keep up with your classes and schoolwork. On Léa, you can find your course outlines, readings and documents, assignment details and submission links, and view your grades.

 

To access Léa, login to Omnivox first.

 

On the Omnivox homepage, you can access Léa by clicking on the icon or by clicking on any of the Léa notices that appear.

The Léa homepage contains little overviews of each of your courses and a calendar that lists important course-related dates for all of your classes (assignment and quiz dates, etc).

 

In the left-hand navigation pane, you can select the term and particular course that you want to view.

The title indicates which class you are viewing.

 

From here, you can view the details of class assignments, course documents (such as the course outline, readings, lecture slides, video links), and information about your teachers, such as their office hours and availability.

 

If your instructor has set up the Class Forum, you can also access that here; and you can view your current Grades in the course when those have been input by your instructor.

Assignments

To see your assignments, place your cursor over ‘Assignments’. Summary of assignments will show you a list of your courses and their corresponding assignments. If you click on List, this will bring you to the detailed assignment list for the currently selected course.

This is the assignment list for a particular course.

 

The star indicates a new assignment that you have not viewed.

 

The blue document name and green checkmark show an assignment that you have already submitted.

 

When the green arrow icon is illuminated, it means that your instructor has uploaded feedback on your assignment. Click on the arrow to download it.

 

To view assignment instructions or upload your assignment (when your instructor has set this up to be done on Léa), click on the blue assignment link.

Clicking on the assignment will bring up a new window. Here you can see the assignment instructions and the assignment submission deadline.

 

You can upload your assignment from your computer.

 

Optionally, you can also leave a message for your instructor.

Course Documents

Your instructors can post readings, website links, videos, slides, or other assignment materials for you in Léa.

 

Go to Course documents in the left-hand menu.

 

From the drop-down menu, you can select Summary to see an overview of documents in all of your classes, or you can select List to see the documents posted in a single class.

This is the document list for a particular course. The Course outline will usually be displayed at the top. This is the document you can consult for details about your course as a whole.

 

Other kinds of documents will be listed below. The star icon indicates new documents that you have not yet viewed.

Your instructor may also specify the date by which you should consult a document, read a text, or watch a video. If so, that date will be displayed below the document.

Absences

Most instructors keep an attendance list. Sometimes instructors will record student absences into Léa. When they do, this will be visible to the student, to Student Services, and to the Dean. To view your absences, go to List of my absences.

For Teachers

Download Links

Below are the download links to the PowerPoint version this resource.

 

A Guide to LEA

Logging In and Basic Features

Go to https://champlaincollege-lennoxville.omnivox.ca/

Or

Navigate to the College homepage and select Omnivox at the top:

 

Make sure that the “Employees” tab is selected rather than the “Students” tab.

 

Enter your Employee ID number and your password.

 

Note that Omnivox requires your ID number and not your Champlain username (e.g. JDoe).

 

If this is your first time logging in, click on “First use?” and follow the prompts.

 

This is the Omnivox Home Page. On the top left, select the “Léa” icon.

 

This page also contains links to other important information and resources, including Mio (the messaging system that we primarily use with students), faculty information and paystubs, a calendar for College-wide events, news, and other important links.

 

This brings us to the Léa home page. This is the basic platform through which you should manage your classes. Zoom, Moodle, Teams, and other online resources should be accessible to students through their Léa class.

 

From here you can see an overview of all of your courses, as well as a calendar that is automatically populated with assignment due dates or other deadlines that you have set up.

 

The navigation pane on the left shows the current class that you are viewing and allows you to navigate to the announcements, the grade book, distributed documents, and other info.

Uploading and Managing Content

In the navigation pane on the left, place your cursor over ‘Distributed documents/videos’.

 

Select ‘Lists’ from the drop-down menu. This will show you all the content that you have uploaded in a given course (whichever course you are currently navigating).

 

(Selecting ‘Documents’ will show you an overview of the content you have uploaded for all of your courses.)

At the top of this page, there are various options to add content. You can distribute a document or file contained on your computer, post a link to a video (which will play in Omnivox), or post a URL/web link.

 

To distribute a PDF, Word File, or other content from your computer, click on ‘Distribute a file stored on your computer’.

 

A similar window will appear regardless of what kind of content you are making available to your students.

 

Title: Enter an appropriate title that will allow students to easily figure out which document is which.

 

Description: This information appears directly under the item in the list of documents visible to students.

 

Category: These are helpful for organization.

 

Target audience: Is this document for this particular class, for all sections of this course, or for all of your classes?

 

Distributed: Should the document be visible immediately to students or only during certain dates?

 

Reading date: Is there a date by which students should have read/viewed this document? Any date selected here will appear under the link to the document that students see, and in the calendars in Léa and Omnivox.

Use the Category drop-down menu to select the category (if any) in which you want to place your document, video, or link.

 

‘Course outline’ is a default category. Only one document can be uploaded here.

 

If you want to add a new category (e.g., ‘Comprehension Questions’ or ‘Class Slides’), select ‘Other’. The page will reload and an option to name and create a new category will appear.

 

Fill in the required information and follow the prompts to select the file from your computer to be uploaded.

 

Similar steps are required to post a video or a web link.

Underneath is an example of the documents page that students will see.

 

Having well-chosen categories can help keep things organized.

 

Note the reading deadlines underneath the texts here.

 

Have students downloaded the readings or consulted materials?

 

You can see how many students have consulted a document; and by clicking on these numbers, you can see specifically which students have and have not consulted a document.

When you put your cursor over an uploaded document or a category, little arrow icons appear allowing you to rearrange your lists.

 

You can move documents around within a category, and you can move categories around within the broader list.

 

The large arrow on the left moves an item one spot. The double arrow on the right moves an item to the top or bottom of a list. Use the check box to select multiple items to move simultaneously.

 

Selecting ‘Add distributed documents from another class’ will give you several options to choose from.

 

You can select a previous (or current) semester as well as the class from which you want to take material.

 

(Although Léa gives you the option to select other teachers’ content, this will only be available if other teachers have elected to make their content publicly available.)
You can elect to either retain the document distribution dates or else create new ones (as is usually the appropriate option).

 

You can select one or more documents to import by checking the relevant boxes.

 

A similar operation can be done to import Evaluation Charts and assignment instructions.

Setting up Assignments and the Grading Evaluation Chart

If you select ‘Online Gradebook’, then ‘Summary’, from the left hand navigation pane, it will bring you to a summary of your class assignments or assessments, as well as a snapshot of students’ individual grades and class averages.

The chart summarizes the grades for the assignments that you have previously set up in the Grade Evaluation Chart for the course.

To set up your Gradebook and create assessments, navigate to ‘Online Gradebook’ and select ‘Evaluation Chart for course’.

When you have posted one or more assignments for a course, those will appear here and can be altered. In addition, you will have the option to add assessments.

 

You can add assessment categories (i.e., Quizzes, Homework, Journal Entries, etc.) or individual assessments/assignments.

 

To add an assessment, select ‘Add an assessment’.

Give the assessment item a title. This is the title that students will see, so make it informative.

 

Select an assignment Category if needed. You can create a new category by selecting ‘Add a category’. The page will refresh and a place will be made for you to enter a Category title.

 

Put in a denominator (i.e., out of how many marks the assessment will be) and the weight of the assignment. These values can always be changed later as you build the course.

 

Select the assessment date. This deadline will appear for students in the Léa and Omnivox calendars.

 

When you are finished, click Add.

Alternatively, you can start by creating an assessment Category. The categories are useful if you want to include several small assignments within a broader assessment (e.g., several short quizzes, journal entries, reading responses, etc).

 

To do this, return to the Evaluation Chart and select Add a category.

Here you can set up the category parameters.

 

If you make the ‘weight a function of assessments included in this category’, then the relative weight of this category for the final grade will simply be the sum of the weights of the individual assignments in it.

 

If you elect to assign a ‘fixed weight for this category’, then you can decide, for example, that all the quizzes or homework assignments together will be worth X% of the final grade. With this setting, all assessments in this category will have the same relative weight (even if they are graded on different denominators).

Specific Rules for this category

 

You can elect, for example, to discard the lowest one or two results/grades obtained in this category. This is useful if you have small, frequent assessments but you want to allow students the opportunity to skip one or two, or else have the lowest mark not count for the final grade.

 

In addition, sometimes students must pass a final summative assessment in order to obtain a 60% passing grade in the course. By putting the final summative assessment(s) in this category, you can automatically set this rule for the calculation of the final grade.

You can also elect to import your Evaluation Chart from another one of your classes. This is helpful if you have multiple sections of a course in a given semester or if you are teaching a course that you have taught in the past.

 

Use the navigation pane to navigate to the ‘Evaluation Chart for course’ and select ‘Import the Evaluation Chart from Another Class’.

 

You can also elect to make your evaluation chart available to other instructors.

Select a term, search through your own courses or among the materials made available by other instructors; and then select the particular class from which you want to import the Evaluation Chart.

 

Select whether you want to keep the assessment dates from the other course. Usually you will not want this (especially if you are borrowing an evaluation chart from a previous semester). However, this might be useful in instances in which you have multiple sections of the same course in a given semester and the assessment dates are the same for all of them.

Setting up a LÉA Dropbox for Student Submissions

When you set up the Evaluation Chart, you are setting up a gradebook that you can use and which your students can see. Some of the assessments in this chart might correspond to in-class work or other assessments that students submit in person, on Moodle, or elsewhere. In that case, you will simply use this Evaluation Chart to keep track of grades.

 

However, you might want students to submit work for a particular assessment directly on Léa. For that, you can use the Léa Dropbox…

The easiest way to set up a Léa submission Dropbox for an assessment is to first set up the Evaluation Chart.

 

Then you can edit specific assignment instructions, including submission instructions. To do this, click on the icon to the right of an assessment item.

From this page you can modify some of the assignment/assessment parameters (title, due date, category, etc).

 

Importantly, you can add assignment instructions here, either by entering text or uploading a document that contains the assignment instructions.

 

To change how the assignment is to be submitted by students, scroll down…

If you want students to upload their assignment submissions into the Léa Dropbox, select The students’ assignments are submitted via Léa.

 

Set the submission deadline. Decide whether students can submit late assignments and whether students can submit several submissions.

 

(Students occasionally upload the wrong document, or upload an assignment and then do a last minute-edit before the deadline. In these cases, allowing several submissions will permit the student to replace his/her original submission. You will still be able to view all the documents that each student has uploaded.)

Once you have set an assignment to be submitted on Léa, a Léa Dropbox link will be created for students.

 

To view the Léa Dropbox for a class, go to the navigation pane, select ‘Assignments and Dropbox’, and select ‘List’.

The table displays how many students have consulted the assignment instructions and how many have submitted their assignments.

 

To view the student submissions, click on the blue fraction (m/n) under ‘Assignments submitted’.

 

To review the assignment parameters, click on the blue assignment item title.

This is an example of the Léa Dropbox page for a particular assessment/assignment.

 

The table shows submissions that can be downloaded by the instructor by clicking on the blue arrows. You can download submissions individually by clicking on a specific student’s submission; or you can elect to download all the submissions at once.

 

The star represents a student submission that the instructor has not yet downloaded. (This is handy for when a student submits an assignment late after the instructor has downloaded all the others.)

 

Unsubmitted and late assignments are indicated in red.

 

Feedback files uploaded by the instructor can be downloaded again for viewing by clicking on the green arrows.

Inputting Grades and Uploading Feedback

To input grades for an assessment—grades that students will see and which will be recorded in the Evaluation Chart—go to ‘Online Gradebook’ in the navigation pane and select ‘Enter results’.

This brings you to the page in which all the course assignments are listed.

 

Note that this page looks practically identical to the ‘Evaluation Chart’ page from which you can change the gradebook itself rather than enter grades!

 

To submit grades for a particular assignment, simply click on the assignment title in blue.

 

Tip: Sometimes it happens that you set up a gradebook at the beginning of the semester, but later when you have created a quiz or assignment, you decide that the grade should be out of, say, 15 marks instead of 10.

 

Before entering grades, make sure that the denominator (the ‘Out of’) number is correct.

 

If it is not, you can update this in the Evaluation Chart. You can do this by going to ‘Online Gradebook’ in the navigation pane and selecting ‘Evaluation Chart for the Course’. Then you can select the assignment in question and change the denominator.

To enter grades…

Having gone to the ‘Enter Results’ page and selected the assignment for which you would like to enter grades, you will have several options.

 

You can input grades manually (from a physical list, for example, if you graded assignments or quizzes by hand). To do this, simply enter the marks in the space provided.

 

You can also Import marks for a whole class from a spreadsheet.

 

This feature is useful when you are taking grades from other software or platforms (Moodle, etc.) that produce a spreadsheet of results. If you have to create this spreadsheet manually, then in many cases you might be better off simply inputting the student grades manually into Léa.

 

To import results from a spreadsheet, click on the ‘Import results’ icon.

A window will open with instructions.

 

Open your spreadsheet. Make sure that (1) student ID numbers, (2) student assignment grades, and (3), if desired, a comment corresponding to each grade appear in adjacent columns.

 

The grade should be the nominator in the fraction representing the student’s results; so if a student obtained 12/15 on a quiz, then the grade to be assigned is 12. The denominator (15) should have already been set up in the Evaluation Chart. (I.e., you usually cannot enter results as a percentage.)

 

Copy all the necessary rows (corresponding to the number of students in the class) from your spreadsheet, including the ID numbers, grades, and (if desired) comments. Paste these into the ‘Results to Import’ pane and select to Import the results.

You can also manually enter individual comments for each student by clicking on the page icon next to the student’s mark. (This will be time-consuming, and there will usually be better strategies if you want to leave an individual comment for every student individually.)

 

And finally, you can upload a comment for the whole class by clicking on ‘Add a comment’.

When you have entered student grades, you can save them.

 

You can choose what information will be transmitted to students: No information, information about their own results, or information about their own results as well as the class average.

How to upload individual feedback files for all students?

 

What if students have submitted essays or other documents and you want to give them individual feedback files or corrected essays?

 

Navigate again to the Léa Dropbox and select the individual assessment for which you want to upload feedback files.

From this page, you can do a batch download of all the assignments that have been submitted. This will download all of the assignments into a Zip file.

 

If these are essays, for example, then you can edit each student’s document directly in the file, save it again to your computer (or wherever you want), and then upload all the feedback files at once.

 

Alternatively, if you downloaded student essays on Turnitin, or if you have generated feedback files in another way, you can still upload a set of corrected feedback files all at once.

 

To do this, click on ‘Read instructions and transfer the corrected copies of the assignments’.

Follow the instructions in the panel that opens.

 

On your computer, arrange the student files. A feedback file name must include the student’s ID number. This is how Léa will match each file to the correct student.

 

(Note: If students submitted their assignments in the Léa Dropbox and you downloaded these, then the files will already be labeled with the student ID numbers.)

 

Create a Zip file or compressed folder containing the feedback files. Name the file “Assignments.zip”.

 

In Léa, select the ‘Choose File’ button, find the correct Zip file on your computer, and select ‘Transmit’ to upload it.

 

Note: Uploading feedback files in this way does not assign grades in the evaluation chart. If you upload feedback files for an assignment in the Dropbox, you will still have to navigate to the Gradebook, select ‘Enter results’, and then input the numerical grades.

Submitting Final Grades

To submit final grades at the end of the term, go to the navigation pane. Place the cursor over ‘Online Gradebook’, and then select ‘Submit final grades’ from the drop-down menu.

 

Select the class for which you want to submit grades and follow the prompts.

WooClap

Signing Up for WooClap

First, follow this link.

 

When signing up DO NOT “Log in with your institution”.

 

Sign up using your “@crcmail.net” account and a password of your choice.

 

You will be asked to confirm your email and then log in.

 

Once completed and logged in, you can access your Account Settings.

 

You will see your account has been automatically added to Champlain College Saint-Lambert, this is normal and expected.

Getting Started with WooClap

When logged you will be directed to the following page:

 

From here you can create and import events, create folders to organize your events, and export results of all events (boxed off in blue)

 

All events created are seen in the yellow box. If you wish to delete an event or see options, navigate over the three dots associated with the event.

Here you can Moderate, Compare, Duplicate, Share, Export results to Excel, or Delete. You can also delete the event by checking the box on the left of your event and selecting the trashcan at the top.

 

Moderate: Connect to a second device using “Moderator Mode.” Allows you to manage slides, votes, and participant messages before displaying on the screen.

 

Compare: Compare will create a duplicate of the event to allow you to compare it to the original

 

Duplicate: Will create a duplicate of selected event

 

Share: Share your event with a colleague

 

Export results to Excel: Export the event results to an Excel file

 

Delete: Delete selected event

 

If an event was Deleted by accident, you have 30 days to restore it before the event is lost forever

Creating an Event

There are two options when creating an event, start from scratch (with option to import questions) or import an entire event.

 

When importing an event, you have two options:

  • From a colleague’s event, using the event code. The event code can be seen in the brackets [ ]
  • From Moodle (using an XML file), this process may take several minutes

 

For now, we will focus on creating an event…

 

Once selected “Create Event” you will see the following page.

 

A premade slide showing how to participate is in the presentation by default. There is also an examples gallery to give inspiration which can be directly imported to your event.

 

You will also notice the Import Questions button, here you can import questions from Excel or CSV files and previous events you’ve created.

This is also where you can name your event and set a participation code if the default is undesired.

 

All types of questions available for the event are shown, simply click to configure your question and add to the event.

Once all your questions are configured, if you`d like to reorder them simply click and drag. To view the question, click on the Display button.

Before presenting to a class, check all settings to be sure it is set as intended.

 

Checking if message wall and Participant Pace are active, Votes is where you event questions are located.

Next is to check settings for point scoring (competition mode), allowing of the confusion button, tracking usernames, and if results are displayed.

 

“More Settings” will allow you to set a color scheme, configure if students can answer by SMS or solely on the web, and allow students to answer in teams. Other settings include sending custom individual reports to participants, and option to export the event to Excel or XML format.

Once completed you are ready to have your students connect and participate!

Testing Your Event

Connect to your event as a participant, either by browser or phone.

 

Then return to your presenter screen to begin the event.

Launch the first question, answer as you wish to see what your participants will experience once submitting their answer.

 

Once completed with your event, reset the event. This will delete any data and reset it to zero before your real presentation

Hosting the Event

When ready to host the event, have your students navigate to the URL which will look like this:

 

https://app.wooclap.com/[Event Code]?from=event-page

 

They can also go to wooclap.com and enter the Event Code as seen below:

 

Once in the event, if they do not have an account, they will set a username:

 

The confusion button can be found at the top banner if allowed in the settings:

 

The teacher will be notified at the top of their screen, with the number of confused students:

 

As you go through the questions, this is what is visible for each user. The student simply sees the question, as the teacher sees the results as they come in.

 

The student cannot see the next question until the teacher has changed slides.

 

Student View

 

Teacher View

 

Once done all the questions, it will cycle back to the beginning.

WooClap Integrations

PowerPoint

 

There are two options with this integration:

  • Import your PowerPoint presentation into WooClap
  • Adding WooClap questions using a PowerPoint add-in

 

Importing your PP Presentation into WooClap

Before we begin there is one thing to keep in mind when importing a PP into WooClap, all animations and hyperlinks will be lost.

Begin by creating a new event within WooClap, you can create questions to put throughout your presentation now.

Once you are ready to import your presentation, click on “Add Presentation”, and import the desired file.

 

You will notice you can import PDF files as well.

Once imported, you will see the PP on the right-hand side, here you can adjust settings and insert your WooClap questions throughout your presentation:

Now simple click and drag your WooClap questions where desired, they do not have to put in order throughout the PP and can be repeated if desired.

 

Each question will appear as a slide in your PP when presenting.

 

When presenting this is what it will appear for both ends

 

Teacher

 

Student

Students will only see this screen when a question appears, the PP slides are not seen.

 

Importing WooClap questions into your PowerPoint

 

Note when using this method, it is not recommended to use questions from different events. Also, when using the PP add-in, it does not allow the message wall nor can you publish a Participant Pace questionnaire (asynchronous questionnaire).

 

To begin, open PP and the presentation you wish to add questions to. Navigate to the Insert tab and click on “My Add-Ins”.

 

Once opened go to the “Admin Managed” tab, WooClap should be visible.

 

You will see a slide with WooClap, you will be prompted to press Start and log into your account.

 

Now you can select your event, and which question to insert into the slide.

And your question has been added to the PowerPoint!

 

You will only need to login for the first question inserted. Every question is a slide within your PowerPoint.

Adding WooClap as a Moodle Activity

With this integration, you can easily create an activity either by duplicating a WooClap event or by importing a Moodle quiz!

 

Once added and visible, if one clicks on the activity, they will be taken to WooClap automatically to complete.

WooClap within Teams

 

WooClap can also be added to your classroom Teams, it will create a tab allowing them to do the event directly within Teams.

 

Begin by adding a tab to your Teams, you may have to begin typing WooClap to find the tab as seen below.

 

Select Add, you will then be prompted to create a new event or select an existing one.

 

Once you’ve selected your event, or created a name, save the tab.

 

You will see it posted to the top, here are the teacher and students views.

 

Teacher

 

Student

Teams

 

Platform for collaboration with colleagues; with embedded use of other software.

 

Follow this link for basic tutorials on Teams!

Zoom

Logging In (Online) and Creating a Meeting

To log in, begin by going to zoom.us as highlighted in the image below.

 

Now, login using username@crcmail.net and your password (Same as your laptop password).

Next, you will receive an email with a verification code which you will enter on the zoom.us site to complete your login.

When logged in, navigating to the meetings tab will allow you to schedule your meeting.

 

You will notice a passcode you can give to members to access the meeting.

Once done, it will look like the image below. Highlighted are the ways to invite others to your meeting. Circles in red are the ways to begin the meeting.

Zoom on your Desktop

To download the desktop Zoom program, you can follow either of the following options:

You can simply join a test meeting by following this link and clicking on Join; a download will automatically begin.

 

OR

 

You can follow this link and a download will automatically begin.

 

 

Once installed, you can open your Zoom app to sign in using username@crcmail.net and your password (same one that you use on your laptop).

 

After logging in, it will look somewhat like the image below.

 

Scheduling and joining meetings will be the same as if you are using Zoom through a browser.

Differences between a Smart and a Semi-Smart Classroom

Bishop’s smart classrooms are classrooms equipped with a computer connected to a projector in which you can connect using a shared account. These classrooms are similar to Champlain smart classrooms, except that you cannot use your personal Champlain login.

Bishop’s smart classrooms include: J101, J119, J20, J201, J301, N112, N3, and N5

 

Bishop’s semi-smart classrooms are equipped with everything minus the computer.

You need to bring a laptop provided by Champlain to these.

Bishop’s semi-smart classrooms inlcude: J108, N7, N114, N115, N212, N215, N216

 

Wired Internet access is provided in both types of classrooms.

Conference Rooms

C140

 

Step 1 – Press the power button to turn on the TV.

 

**The power button turns to white when the TV is powered on and to red when the TV is powered off**

Step 2 – To use the conference system, make sure the power bar below the camera is turned on.

 

To disable the conference system, make sure the power bar below the camera is turned off.

 

**The power bar is turned on when the light indicator turns blue. The power bar is turned off when this indicator is unlit**

 

**The camera does not have a built-in recording feature. It can only record and store images using the appropriate application while connected to a laptop**

Step 3 – Locate the HDMI cable on the table.

Step 4 – Connect the HDMI to the laptop.

 

** This cable connects both the laptop’s video and sound to the TV – No need for a separate audio cable**

Step 5 – Locate USB-C power and data cable on the table.

 

Then, connect the cable to the laptop.

 

** This cable connects the power, the internet and the conference system to the laptop**

Step 6 – Press the Windows key and P on the keyboard to bring up the display menu.

Step 7 – Select the Duplicate option to have the laptop’s screen duplicate to the TV.

 

**Steps 7 and 8 may not be necessary on some laptops**

Step 8 – From the laptop, open the desired conference application (Teams, Zoom, etc.)

When done, please unplug the HDMI and the USB-C cable from the laptop and power off the TV

C156

 

Step 1 – Press the power button to turn on the large TV.

 

 

Note: the power button turns to white when the TV is powered on and to red when the TV is powered off.

Step 2 – Press the power button to turn on the small TV.

 

 

Note: the power button is underneath the TV by the LG logo.

 

Note on the TVs: The TVs are configured to display the same content. It is not possible to display content specifically to a TV but not the other.

Step 3 – Locate USB-C power and data cable on the table.

 

Step 4 – Connect the USB-C power and data cable to the laptop.

 

 

Note: this cable connects the power, the Internet and the conference system to the laptop.

Step 5 – Press the Windows key and P key to bring the display menu.

 

Step 6 – Select the Duplicate option to have the laptop’s screen shared with the TV.

 

 

Note: Steps 5 and 6 may not be necessary on some laptops.

Step 7 – From the laptop, open the desired conference application (Teams, Zoom, etc.).

Step 8 – When done, unplug the USB-C cables from the laptop and power off the TVs.

 

Using the laptop from a distance

Step 1 – Disconnect the HDMI transmitter and its associated USB cable from the docking station on the desk.

 

Note: Do not disconnect the USB cable from the HDMI transmitter.

Step 2 – Connect the HDMI cable and USB cables to their respective port on the laptop.

 

 

Note: The USB cable may not be needed on some laptops.

Step 3 – Wait 10 seconds for the transmitter to connect to the TVs.

Step 4 – When done, reconnect the HDMI transmitter and its associated USB cable to the docking station on the desk.

C209

 

Step 1 – Use the remote power button to turn on the TV.

 

Step 2 – To use the conference system, make sure the power bar on the side table is turned on.

 

To disable the conference system, make sure the power bar below the camera is turned off.

The power bar is turned on when the light indicator turns blue – The power bar is turned off when this indicator is unlit.

 

The camera does not have a built-in recording feature. It can only record and store images using the appropriate application while connected to a laptop.

 

Step 3 – Locate the HDMI cable on the side table.

Step 4 – Connect the HDMI cable to the laptop.

 

(This cable connects the laptop’s video and sound to the TV)

Step 5 – Locate the USB-C power and data cable on the side table.

Step 6 – Connect the USB-C power and data cable to the laptop.

 

(This cable connects the power, the internet, and the conference system to the laptop)

Step 7 – Press the Windows key and the “P” key to bring up the display menu.

Step 8 – Select the Duplicate option to have the laptop’s screen shared with the TV.

 

**Steps 7 and 8 may not be necessary on some laptops.

 

Step 9 – From the laptop, open the desired conference application (Teams, Zoom,etc.).

When done, unplug the HDMI and the USB-C cables from the laptop and power off the TV.

Bishop's Smart Classrooms

Equipment to Expect

[1] Computer – [2] DVD and VHS Player – [3] Sound System

[1] Monitor – [2] Keyboard and Mouse

Projector Panel

Turning the System On

Step 1 – Make sure the monitor is turned on.

 

If you see an orange light from the monitor, the monitor is on. Otherwise, press the power button to turn it on:

Step 2 – Turn on the computer.

Step 3 – Using the keyboard, press [Ctrl] + [Alt] + [Delete] simultaneously:

WARNING: Do NOT login to a computer if it has not been restarted or powered off. This is to prevent viruses from spreading through your USB key or potentially infecting your Champlain and/or home computer.

 

Step 4 – Login to the computer using the shared account. If you do not know what the login is, please email IT-Support-Lennox@crcmail.net or come see us at the Help Desk.

Step 5 – Wait for the login process to complete.

Step 6 – Open the projector.

 

Press the COMPUT. button on the projector panel.

 

Pressing COMPUT. will turn off the classroom lights, lower the projection screen and turn on the projector.

Step 7 – Wait for the projector to turn on.

Shutting the System Down

Step 1 – Press SYSTEM OFF on the projector panel.

Step 2 – Press YES on the touch screen from the projector panel.

Step 3 – Wait until the system shutdown process is complete.

Step 4 – Shut down or restart the computer itself.

Using the DVD Player

Step 1 – Open the computer’s DVD drive.

Step 2 – Insert the DVD into the DVD drive.

 

Once the DVD is inserted, either gently push on the front of the opened DVD drive, or press the open button again.

Step 3 – Double-click on the Play DVD icon on the desktop.

Bishop's Semi-Smart Classrooms

Equipment to Expect

[1] Video Cable – [2] Audio Cable

Wall ports for the [1] Audio cable – [2] Video cables

Projector Panel

 

Network Cable

 

Wall port for the network cable

Turning the System On

Step 1 – Place a Champlain on the designated table:

Step 2 – Make sure to connect the power adapter from the wall outlet to the laptop.

Step 3 – Turn on the laptop (if not already on).

Step 4 – Connect the network cable to your network port (This can be at the back or on either side of your laptop, or connect to the Wi-Fi.

Step 5 – Connect the network cable to the network port on the wall (if using cable)

Step 6 – Locate the audio and video ports on the laptop.

Step 7 – Connect the audio and video cables to the laptop (If an HDMI is present, you do not need an audio cable, the HDMI cable will do both audio and video).

Step 8 – Turn on the projector.

 

If using a VGA (for video) and AUX (for audio), press the VGA button on the control panel.

OR

If using HDMI, press the HDMI button on the control panel.

If confused about which wire goes where, please refer to the following:

 

Network Cable:

 

Goes into network port:

HDMI Cable:

 

Goes into HDMI port:

VGA Cable:

 

Goes into VGA port:

Shutting the System Down

When done with the system, you can shut down your laptop, unplug the cables and shut down the projector.

 

To shut down the projector:

Press SYSTEM OFF on the projector panel.

Pressing the “SYSTEM OFF” button will raise the projection screen and turn the projector off.

Using the DVD Player

Step 1 – Take the external DVD drive and its USB cable from the laptop bag.

Step 2 – Locate the USB port on the laptop.

Step 3 – Connect the USB cable to the laptop.

Step 4 – Open the external DVD drive using the open button.

Step 5 – Insert the DVD into the external DVD drive, one the DVD is inserted, gently close the DVD drive.

Step 6 – Double-click on the VLC Media Player icon on the desktop.

Step 7 – Click on the Play button.

Step 8 – Click on the Disc tab.

 

Step 9 – Click on the “Play” Button.

Who to Contact for Bishop Classroom Issues

If you have issues using a Bishop’s smart or semi-smart classroom, you may contact Bishop’s Help Desk for assistance.

 

Contact: Information Technology Services

Phone: 819-822-9600 ext. 2273

Email: helpdesk@ubishops.ca

Office: JOH 107

Cameras in Champlain Smart Classrooms

Overview of the Camera System

With the exception of C345, every smart classroom in the Champlain building is equipped with a camera and microphones.

 

Here are the components you will find with the camera system:

Main controller and primary microphone

Camera system’s remote

Secondary microphones

Turning the Camera System On/Off

The camera system is connected to a power bar attached to the side of the computer cabinet.

 

To turn the camera system on or off, simply press the power bar switch to the desired position.

 

There is a light indicator to display the status of the power bar.

 

If the light is off, the power bar is turned off:

If the light is on, the power bar is turned on

Using the Camera System

Step 1 – Turn on the computer and the monitor:

Step 2 – Sign in with your computer account.

 

Once signed in, the camera will automatically turn on and become available to use.

 

**The camera system cannot be used with a laptop at the moment**

Turning on the projector

The camera system is independent from the projector. It can record the blackboard and it can record the projection screen.

Adjusting the camera’s zoom and position

The buttons “1” and “2” are pre-recorded positions you can use to quickly adjust the zoom and position of the camera.

Camera status

Camera inactive:

 

Camera active but not functioning:

 

Camera active and functioning:

Office Phones

Logging in to your Phone

When starting at the college, you should get a paper that includes your phone extension and password/security pin.

 

This is the information that you will enter to login to your phone and also to access your voicemails.

 

 

If you did not recieve this information or have forgotten it, please either send an email to IT-Support-Lennox@crcmail.net or come see us at the Help Desk.

Recording your Voicemail Greeting

To change your greeting, you can follow the following steps:

Step 1 – When at the main interface of your phone, press the button under “Features”.

Step 2 – Scroll down until you get to Visual Voice.

Step 3 – Press the button under “Select”.

Step 4 – It will ask you to enter your passcode, this is the same as the password/security pin that you used to login to your phone.

Step 5 – Press the button under “Done”.

Step 6 – Scroll down until you see “Greeting”.

Step 7 – Press the button under “Select”.

Step 8 – Press the button under “Record”.

 

This will allow you to record your own greeting.

 

You can also listen to your greeting by pressing the button underneath “Listen”.

Listening to your Messages

By default, all voicemails are forwarded to your email.

 

However, if you want to access them through your phone, follow these steps:

Step 1 – When at the main interface of your phone, press the button under “Features”.

Step 2 – Scroll down until you get to Visual Voice.

Step 3 – Press the button under “Select”.

Step 4 – It will ask you to enter your passcode, this is the same as the password/security pin that you used to login to your phone.

Step 5 – Press the button under “Done”.

 

From here, you can listen to your voicemails, change your greeting, and change your passcode.

Calling an External Phone Number

To call a phone number from outside of the college:

Press 9, put the phone number, then proceed to call as usual.

Smart Classroom Set-Up

When entering a smart classroom within the Champlain building, you will see the new simplified
set-up. This set-up consists of an adjustable height table and a docking station.

The docking stations are identical to what is provided in faculty offices.

 

Adjusting the Table

On the right-hand side of the table, there is a small panel. This panel is used to adjust the table, as well as configure pre-set heights:

The up and down arrows adjust the height, in the middle you can see the actual height of the table. The buttons 1,2, and 3 are where one can pre-set heights on the table.

 

Standing

 

Sitting

Connecting your Device

An overhead view

 

Simply plug in your laptop, set it to duplicate, turn on the classroom projector as normally, and you are ready to go!

Troubleshooting

If you have any issues, verify your laptop display is set to “duplicate” and the projector panel Source is set to “comp”.

 

To check if your screen is set to duplicated, hit the Windows key on your keyboard and the “P” key.

 



More Questions?