JANUARY – MARCH: Applications for the Fall are received
Applications for residence are accepted on a first-come-first-served basis. In recent years, students have begun sending their applications as early as January, therefore, you should not wait until you receive your acceptance letter from the College before sending your application.
Students who submitted a residence application will receive a letter advising them of their status by mid-April. This letter will inform the applicant that: (A) their application for residence has been accepted and a residence lease will soon follow; (B) their name has been placed on a waiting list and a residence lease will be sent once a room becomes available; or (C) we are unable to provide a room.
IMPORTANT: Students accepted on the first round of admissions will have priority placement in residence. Second and third-round admitted students will be accepted into residence based on spaces remaining.
Residence services usually assign rooms during the month of May. Although there is not any guarantee that you will be placed with your preferred apartment-mates, the chances of your preferences are significantly increased if all preferred apartment-mate requests are reciprocal. Changes in preferred apartment mates must be in writing and sent to firstname.lastname@example.org. Request for these changes is subject to availability and approval at the time of the request.
Students who received their acceptance email for residence in April will receive an email containing their lease and important information as well as deadlines to be respected. Failure to return your residence lease by the deadline date indicated in the letter will automatically result in the suspension of your residence application and your priority status becomes revised accordingly. In order for your lease and room reservation to be effective, the residence office must receive 1. A copy of the lease duly completed and signed by the student and a parent or guardian; 2. A cheque in the amount of $380.00 post-dated for July 1st and; 3. Payment of the $40.00 processing fee must be received. You can make the payment of the $40.00 via credit card through Omnivox or by sending us a cheque in that amount. Incomplete leases or payments will be returned and result in the suspension of your residence application and revision of your priority status accordingly.
JUNE 1st – FIRST RENT IS DUE & DEADLINE FOR RECEPTION OF YOUR WRITTEN CANCELLATION NOTICE
If the Residence Office receives your written cancellation on or before July 1, you will receive a refund for any rent paid. The $40.00 processing fee for new students is however non-refundable. Students attending the College cannot cancel their lease after July 1 without obtaining special permission. Lease cancellations can be accepted only in the case of extraordinary circumstances. All approved lease cancellations will result in a mandatory one-month notice charge. For additional information, please contact residence services by either telephone at 819-564-3666 ext. 2100 or e-mail to email@example.com.
JULY & AUGUST:
Roommate contact information and a move-in checklist will be sent by MIO between the end of July and the beginning of August. This will be essential in planning your collective preferences regarding extra items such as microwaves, coffee makers, toasters, etc.
IMPORTANT: The Residence Office reserves the right to change a room assignment indicated on the residence lease prior to and after the student’s arrival.
AUGUST: MOVING INTO RESIDENCE
Students that have received academic acceptance and whose duly completed residence lease and 1st month payment has been received will be allowed to move into the residences on the official move-in date. All students registered for early summer classes, or on a sports team and required to move in earlier, or who are enrolled for Cougar Ambassador or Residence Life Team training, will be permitted to access their residence only upon the respective entry date established by the College or Residence Services. Early move-in fees will be applied.
Deadline for residence applications for the winter semester