FEBRUARY & MARCH: Applications for the fall are received
Students who submitted a residence application will receive a letter advising them of their status usually within 4 weeks. This letter will inform the applicant that: (A) Their application for residence has been accepted and a residence lease is enclosed; or (B) Their name has been placed on a waiting list and a residence lease will be sent once a room becomes available; or (C) we are unable to provide a room.
APRIL: RETURN YOUR RESIDENCE LEASE TO RESERVE YOUR ROOM
The residence lease must be received by the deadline date indicated in the letter you will receive with your lease. Failure to return your residence lease by the deadline date indicated in the letter will automatically result in the suspension of your residence application and your priority status becomes revised accordingly. In order for your lease and room reservation to be effective, the residence office must receive 1. Both copies of the lease duly completed and signed by the student and a parent or guardian and 2. Payment for the first month’s rent and 3. Payment of the $40.00 processing fee if you are a new student. Payments can be made in the form of (i) a duly completed pre-authorized debit form including a specimen cheque or (ii) a cheque or money order payable to Champlain Regional College. Incomplete leases or payments will be returned and result in the suspension of your residence application and revision of your priority status accordingly.
JUNE 1st – DEADLINE FOR RECEPTION OF YOUR WRITTEN CANCELLATION NOTICE
If the Residence Office receives your written cancellation on or before June 1, you will receive a refund for any rent paid. The $40.00 processing fee for new students is however non-refundable. Students attending the college cannot cancel their lease after June 1 without obtaining special permission. Lease cancellations can be accepted only in the case of extraordinary circumstances. All approved lease cancellations will result in a mandatory one-month notice charge. For additional information, please contact residence services by either telephone at 819-564-3666 ext. 371 or e-mail to firstname.lastname@example.org .
JUNE 30th – PREFERRED APARTMENT-MATES & ROOM ASSIGNMENTS
Residence services usually assigns rooms during the month of June and will do so only for students who have returned their lease. Although there is not any guarantee that you will be placed with your preferred apartment-mates, the chances of your preferences are significantly increased if everyone’s lease has been received by June 1. All preferred apartment-mate requests must be reciprocal. Changes in preferred apartment mates must be in writing and sent to the Residence Manager. Request for these changes is subject to availability and approval at the time of the request.
JULY & AUGUST:
Room assignment letters will be mailed during the month of July or August. An official copy of your individual lease, a receipt for the rent paid, and additional information about residence will be included with the room assignment letter. The Residence office reserves the right to change a room assignment indicated on the residence lease prior to and after the student’s arrival. Each letter will also mention the names and contact information of your apartment mates. These will be essential in planning your collective preferences regarding extra items such as microwave, coffee maker, toaster, etc…
AUGUST: MOVING INTO RESIDENCE
Without any exception possible, only students that have received academic acceptance (including sports team members) and whose duly completed residence lease and 1st month payment have been received, will be allowed to move into the residences. All students registered for early summer classes, or on a sports team and required to move in earlier, or who are enrolled for Cougar Ambassador or Residence Life Team trainings, will be permitted to access their residence only upon the respective entry date established by the college or residence services.
DECEMBER: Deadline for residence applications for the winter session.